Agenda Item
a. Infinite Campus Student Information System Annual Renewal (Not to exceed $1,340,280.96)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of the annual renewal agreement for the Infinite Campus Student Information System with K-12 Solutions Group at a cost not to exceed $1,340,280.96.
Why: To extend the district’s current Student Information System (Infinite Campus).
Details: Pursuant to Board of Education Policy DJE, the purchase of Infinite Campus does not require a competitive bid because it meets the policy definition of a single source. Infinite Campus was competitively selected as the district’s student information system and K12 Solutions the vendor through RFP 14-11. RFP 14-11 was approved by the Board of Education on July 7, 2014. The district’s Student Information System, much like the district’s Enterprise Resource Planning (ERP) System, is a critical legacy system that requires a massive implementation period with ongoing compatibility and standardization with other systems and district processes.
Single Source. The required goods or services can only be obtained from one source among others in a competitive marketplace for a substantial reason such as compatibility or standardization provided a reasonably diligent search has been made for other vendors or other appropriate information has been obtained to determine a vendor’s single source status. Written documentation of such determination, in a manner prescribed by the Superintendent or the Superintendent’s authorized designee, shall be maintained in the project and/or contract files. For capital improvement projects, specified equipment and materials of a proprietary nature will be identified and submitted to the State DOE Receiving State Capital Outlay Funds 160-5-4-.16(a)(8).
Financial impact: $1,340,280.96
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
100.2210.530000.00011.7810.9990.8010.030.0000 (Campus Analytics)
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by Legal Affairs
Infinite Campus
4321 109th Avenue NE
Blaine, MN 55449
Product: Campus Analytics Suite DATE 3/28/2025
District/School: DeKalb County Schools Quotation valid for 60 days
Student Count: 91,445
# of Schools: NA
Comments or special instructions:
Term: 7/1/2025-6/30/2026
Quantity Description Unit Price TOTAL
91,445 Campus Analytics Suite Annual License MAX $ 50,000.00
1 Virtual Training - 4 hours $ 600.00 $ 600.00
YEAR ONE TOTAL $ 50,600.00
ANNUAL TOTAL $ 50,000.00
If you have any questions concerning this quotation, contact Alicia Hammond ahammond@k12solutionsgroup.com.