Agenda Item
i. Contract Renewal ~ ITB 24-17 ~ School Nutrition Fresh Produce ~ Royal Food Service ~ Renewal #1 of 4 (Not to exceed $3,974,377 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-17 for the purchase of fresh produce to Royal Food Service, for an amount not to exceed $3,974,377 for SY 25-26.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
Why: This request for contract renewal to Royal Food Service for the purchase of fresh produce ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access.
Details: On June 10, 2024, the Board approved the award of ITB 24-17 to Royal Food Service in the not-to-exceed amount of $3,613,070.
Due to the excellent service provided, School Nutrition Services requests contract renewal of ITB 24-17 for an additional year with the same terms, conditions and pricing as the original term contract effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Fresh produce provided by Royal Food Service is delivered by the vendor to the schools.
Royal Food Service is located at 3720 Zip Industrial Boulevard, Atlanta, GA 30354
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,974,377 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 20, 2024
VIA EMAIL ktwhitehurst@royalfoodservice.com
Royal Food Service
3720 Zip Industrial Blvd.
Atlanta, GA 30354
ATTN: Katie Whitehurst
Reference: ITB 24-17 School Nutrition Fresh Produce
Dear Ms. Whitehurst:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 24-17, School Nutrition Fresh
Produce for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement between DCSD
and Royal Food Service. The purpose of this letter is to obtain Royal Food Service’s acceptance of DCSD’s offer to
renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
July 01, 2025 through June 30, 2026. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Royal Food Service's consideration of this offer to renew the award of ITB 24-17.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Wednesday,
November 27, 2024, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Ms. Teresa Adams
Ms. Connie Walker
Mr. Weyman Christopher
ACKNOWLEDGMENT
Royal Food Service hereby accepts DeKalb County School District’s offer to renew the award of ITB 24-17 School
Nutrition Fresh Produce, as set forth in the Agreement until June 30, 2026. Royal Food Service understands that
this acceptance is subject to the approval of the DeKalb County Board of Education.
____________________________________________ 11/27/24
________________________
Authorized Signatory Date
Katie Whitehurst School Director
____________________________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org