Agenda Item
vi. E-SPLOST VI Project ~ Final Guaranteed Maximum Price and Amendment Request ~ #23336 ~ Idlewood Elementary School HVAC Systems Replacement and Renovations Project ~ Balfour Beatty Construction, LLC. and Cooper Carry, Inc. ~ Final GMP Approval and Amendment No. 6. ~ A/E Fee Adjustment (Not to exceed $33,736,374)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:
The established Guaranteed Maximum Price (“GMP”) of $33,004,126 for the construction of the Idlewood Elementary School HVAC Systems Replacement and Renovations project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Balfour Beatty Construction.
Amendment No. 6 to Cooper Carry, Inc. in a Not -to-Exceed amount of $732,248 for added design services.
Why: Approval of the Final Guaranteed Maximum Price (GMP) of $33,004,126 for the construction of the Idlewood Elementary School HVAC Systems Replacement and Renovations project as per the CM@Risk contract approved by the Board, December 22, 2024, to Balfour Beatty Construction, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 6 to amend the agreement with Cooper Carry, Inc. in the amount of $732,248, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Proposal for Additional Services Letter.
This approval will allow for work to be conducted Summer 2025 for both interior renovations and HVAC replacement and exterior site improvements.
Approval of the Guaranteed Maximum Price (GMP) and Amendment No. 6 meets Strategic Goal Area 6: Organizational Excellence
Details: On December 22, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Balfour Beatty Construction, LLC. for Idlewood Elementary School HVAC Systems Replacement and Renovations project and for Pre-Construction Services in the amount of $50,000.
On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services for the design of the Idlewood ES Major Building System HVAC Systems Replacement and Renovations to Cooper Carry, Inc. in the amount of $1,200,000.
Pursuant to that agreement, the Design Professional (Cooper Carry, Inc), CM@R (Balfour Beatty), Program Manager (ACERM), and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.
This action establishes the Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Idlewood Elementary School Exhibit M 3-26-25.
Financial impact: The financial impact of the #23336 - Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Final GMP, in the not to exceed amount of $ 33,004,126 will be allocated from the general contractor construction cost code SP6CIP.23336.GENCONTR.1059.
The financial impact for the Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Amendment No. 6 in the not to exceed amount of $732,248 will be allocated from the Architect cost code SP6CIP.23336.ARCHITECT.1059 under the voter approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval - Amendment Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___4/3/2025_______________ Due Date: __4/8/2025__________3 to 5 business days)
Background information/Detail: E-SPLOST VI Project – Final Guaranteed Maximum Price
and Amendment Request - #23336 -Idlewood Elementary School HVAC Systems
Replacement and Renovations Project –Balfour Beatty Construction, LLC and Cooper
Carry, Inc. - Final GMP Approval, and Amendment No. 6 -A/E Fee Adjustment – Not
to Exceed- $33,736,374.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________