Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Aspire Construction & Design, Chamblee Fence Co, Clean- A- Blind of Atlanta, Georgia Stage, John Q. Bullard Associates, Premier Grease (Not to exceed $555,999.99)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) not-to-exceed $555,999.99.
Aspire Construction and Design ($90,000)
Chamblee Fence Co ($95,000)
Clean A Blind of Atlanta ($95,000)
Georgia Stage ($95,000)
John Q Bullard Associates ($85,000)
Premier Grease ($95,999.99)
Why: This request is to approve the above-listed ICA’s to perform various services to support the Facilities/Maintenance Department through June 2026.
Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget, not to exceed $555,999.99.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval, Effective July 1, 2025
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 03/21/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),
AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not
confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
BILTMORE INS SERVICES LLC/PHS NAME:
PHONE (866) 467-8730 FAX
20262942 (A/C, No, Ext): (A/C, No):
The Hartford Business Service Center
3600 Wiseman Blvd E-MAIL
ADDRESS:
San Antonio, TX 78251
INSURER(S) AFFORDING COVERAGE NAIC#
INSURED INSURER A : Hartford Underwriters Insurance Company 30104
JOHN Q BULLARD ASSOCIATES INSURER B : Hartford Fire and Its P&C Affiliates 00914
1850 BEAVER RIDGE CIR STE D INSURER C :
NORCROSS GA 30071-3841
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/Y YYY)
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $1,000,000
PREMISES (Ea occurrence)
X General Liability MED EXP (Any one person) $10,000
A X 20 SBA BA0YZ6 03/31/2025 03/31/2026 PERSONAL & ADV INJURY $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
PRO-
X POLICY LOC PRODUCTS - COMP/OP AGG $2,000,000
JECT
OTHER:
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY $1,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED
A AUTOS AUTOS 20 SBA BA0YZ6 03/31/2025 03/31/2026 BODILY INJURY (Per accident)
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS X AUTOS (Per accident)
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-
A MADE 20 SBA BA0YZ6 03/31/2025 03/31/2026 AGGREGATE $5,000,000
DED RETENTION $ 10,000
WORKERS COMPENSATION PER OTH-
X
AND EMPLOYERS' LIABILITY STATUTE ER
ANY Y/N E.L. EACH ACCIDENT $1,000,000
PROPRIETOR/PARTNER/EXECUTIVE
B N/ A 20 WEC AH8863 03/31/2025 03/31/2026 E.L. DISEASE -EA EMPLOYEE $1,000,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under E.L. DISEASE - POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS below
Employment Practices Liability Each Claim Limit $25,000
A 20 SBA BA0YZ6 03/31/2025 03/31/2026
Insurance Annual Aggregate Limit $25,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Those usual to the Insured's Operations. The Business Liability Coverage Part includes DeKalb County School District and Dekalb County Board of
Education are Blanket Additional Insured By Contract Endorsement, Form SL 30 32.
CERTIFICATE HOLDER CANCELLATION
Dekalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
1780 MONTREAL RD BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
TUCKER GA 30084-6705 IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD