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DCSD_RFQu No. 25-752-005_Kingsley ES Approval ltr

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Agenda Item

iii. E-SPLOST V Project ~ Contract Award ~ CM@Risk -RFQu No. 25-752-005 ~ Kingsley Elementary School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. ~ Pre-Construction Phase Fee (Not to exceed $100,000)

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFQu No. 25-752-005 for Construction Management Services (“CM@Risk”) for the Kingsley Elementary School HVAC System Replacement and Renovations project to Evergreen Construction.

Additionally, it requested that the Board approve a not-to-exceed amount of $100,000 for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:


Early release package tentatively presented in Summer 2025.
Final Guaranteed Maximum Price (GMP) will be presented in Fall 2025.

Additional sub-packages may be presented to the Board for approval as needed.
Why: Approval of the award of the CM@Risk Services contract for the Kingsley Elementary School HVAC System Replacement and Renovations project in accordance with the DeKalb County School District’s (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment for students and staff.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/

The RFQu was issued on January 9, 2025, and eight (8) statements of qualifications were received on February 20, 2025, for the Kingsley Elementary School HVAC System Replacement and Renovations project. All eight (8) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.

Evergreen Construction will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.

Evergreen Construction is located at 3200 Cobb Galleria Parkway Suite 240, Atlanta, Georgia 30339.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Kingsley Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP5FACCON.36335.GENCONTR under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                              Mariel E. Smith                  Hall Booth Smith, PC
                                              Phone: 706.494.3818              Post Office Box 2707
                                              msmith@hallboothsmith.com        Columbus, GA 31902-2707


                                                                               Office: 706.494.3818
                                                                               Fax: 706.494.3828
                                                                               www.hallboothsmith.com

                                              December 20, 2024
      VIA Email: yolonda_love@dekalbschoolsga.org

      Yolonda Love
      DeKalb County Board of Education
      Finance Department
      1701 Mountain Industrial Blvd.
      Stone Mountain, GA 30083

                 Re:     CM at Risk for Kinsley Elementary School HVAC Replacement and
                         Renovations Project
                         RFQu No. 25-752-005_Kingsley ES

      Dear Ms. Love:

                  We are in receipt of the proposal documents for the above-referenced project. As
      required by Ga. Comp. R. & Reg. 160-5-4-.15(2)(d) (Georgia Board of Education Rule FED(2),
      we have reviewed the bidding documents and find that the solicitation complies with the
      provisions of O.C.G.A. ยงยง 36-91-20 and -21, as to form. However, please be aware that should
      the solicitation documents be modified prior to posting, we will need to review the documents
      again to ensure compliance with the above-referenced statutes and regulations.

                     As always, should you have any questions or concerns, please do not hesitate to
              contact me at your convenience.

                                                     Sincerely yours,
                                                     HALL BOOTH SMITH, P.C.
                                                     /s/ Mariel E. Smith
                                                     Mariel E. Smith, Esq. for the Firm

      cc:         H. Eric Hilton, Esq
                  Melanie Slaton, Esg




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