Agenda Item
vi. E-SPLOST VI Project ~ Final Guaranteed Maximum Price and Amendment Request ~ #23336 ~ Idlewood Elementary School HVAC Systems Replacement and Renovations Project ~ Balfour Beatty Construction, LLC. and Cooper Carry, Inc. ~ Final GMP Approval and Amendment No. 6. ~ A/E Fee Adjustment (Not to exceed $33,736,374)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:
The established Guaranteed Maximum Price (“GMP”) of $33,004,126 for the construction of the Idlewood Elementary School HVAC Systems Replacement and Renovations project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Balfour Beatty Construction.
Amendment No. 6 to Cooper Carry, Inc. in a Not -to-Exceed amount of $732,248 for added design services.
Why: Approval of the Final Guaranteed Maximum Price (GMP) of $33,004,126 for the construction of the Idlewood Elementary School HVAC Systems Replacement and Renovations project as per the CM@Risk contract approved by the Board, December 22, 2024, to Balfour Beatty Construction, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 6 to amend the agreement with Cooper Carry, Inc. in the amount of $732,248, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Proposal for Additional Services Letter.
This approval will allow for work to be conducted Summer 2025 for both interior renovations and HVAC replacement and exterior site improvements.
Approval of the Guaranteed Maximum Price (GMP) and Amendment No. 6 meets Strategic Goal Area 6: Organizational Excellence
Details: On December 22, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Balfour Beatty Construction, LLC. for Idlewood Elementary School HVAC Systems Replacement and Renovations project and for Pre-Construction Services in the amount of $50,000.
On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services for the design of the Idlewood ES Major Building System HVAC Systems Replacement and Renovations to Cooper Carry, Inc. in the amount of $1,200,000.
Pursuant to that agreement, the Design Professional (Cooper Carry, Inc), CM@R (Balfour Beatty), Program Manager (ACERM), and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.
This action establishes the Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Idlewood Elementary School Exhibit M 3-26-25.
Financial impact: The financial impact of the #23336 - Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Final GMP, in the not to exceed amount of $ 33,004,126 will be allocated from the general contractor construction cost code SP6CIP.23336.GENCONTR.1059.
The financial impact for the Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Amendment No. 6 in the not to exceed amount of $732,248 will be allocated from the Architect cost code SP6CIP.23336.ARCHITECT.1059 under the voter approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Final Guaranteed Maximum Price and Amendment Request
Idlewood Elementary School HVAC Systems Replacement and Renovations
Balfour Beatty Construction, LLC, and Cooper Carry, Inc.
Final GMP, and Amendment No. 6 – A/E Fee Adjustment
Scope:
Approval of the Final Guaranteed Maximum Price (GMP) for the previously awarded
Construction Management at Risk (CM@Risk) contract to Balfour Beatty
Construction, LLC.
Additionally, approval of the Amendment No. 6, Architectural & Engineering (A/E)
fee increase to Cooper Carry, Inc. for additional scope and additional Construction
Administration Services.
Specific details regarding the scope supporting the above approvals can be found in
the following documents:
• Exhibit M – CM@Risk contract to Balfour Beatty Construction, LLC.
• Proposal for Additional Service -Letter – Cooper Carry, Inc.
Background:
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included HVAC Systems Replacement and Renovations at
Idlewood Elementary School and Murphey Candler Elementary School.
A formal Request for Qualifications (RFQu) was issued on October 5, 2023, for
Idlewood Elementary School HVAC Systems Replacement and Renovations.
On February 12, 2024, the Board of Education approved the contract award for
Construction Management at Risk Services to Balfour Beatty Construction,
LLC. for pre-construction services in the amount of $50,000.
This agenda item seeks the establishment and approval of the Final Guaranteed
Maximum Price which serves to provide adequate funding to allow Balfour Beatty
Construction, LLC to perform the general contracting work and completion of the
project as outlined by the proposal documents.
The agenda items mentioned, request the approval for the GMP.
A formal Request for Qualifications (RFQu) was issued on October 5, 2023, for
Idlewood Elementary School HVAC Systems Replacement and Renovations
for Professional Architectural and Engineering Services. On February 12,
2024, the Board of Education approved a lump sum contract for to Cooper Carry,
Inc. for design services in the amount of $1,200,000.
The fee adjustment is to allow Cooper Carry, Inc. to address additional scope and
perform construction administration services during the construction phase as
outlined by the proposal documents.
This approval will allow for work to be conducted Summer 2025 for both interior
renovations, HVAC replacement and exterior site improvements, which will create
space for the students and staff to conduct normal activity while supporting the
progress of construction and upgrades at the facility.
If approved this will establish a Final Guaranteed Maximum Price of
$33,004,126.00.