Agenda Item
v. Contract Renewal ~ ITB 24-28 School Nutrition Fluid Milk ~ New Dairy of Kentucky, LLC (d/b/a Borden Dairy), Renewal # 1 of 4 (Not to exceed $5,444,315 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in an amount not to exceed $5,444,315 for SY 25-26.
Why: This request for contract renewal to New Dairy of Kentucky, LLC (d/b/a Borden Dairy) for the purchase of milk products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 10, 2024, the Board approved the award of ITB 24-28 to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed $4,949,377.
Due to the excellent level of service provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), School Nutrition Services (SNS) requests contract renewal of ITB 24-28 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Fluid Milk provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), is delivered by the vendor to the schools.
New Dairy of Kentucky, LLC (d/b/a Borden Dairy) is located at: 221 W Hwy 80, London, KY 40741
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,444,315.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 19, 2024
VIA EMAIL shellie.collier@bordendairy.com
New Dairy of Kentucky, dba Borden Dairy
221 W Hwy 80
London, KY 40741
ATTN: Shellie Collier
Reference: ITB 24-28 School Nutrition Fluid Milk
Dear Ms. Collier:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 24-28 School Nutrition Fluid Milk,
for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement between DCSD and New
Dairy of Kentucky, dba Borden Dairy dated June 10, 2024. The purpose of this letter is to obtain New Dairy of
Kentucky, dba Borden Dairy’s acceptance of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from July
1, 2025, through June 30, 2026. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates New Dairy of Kentucky, dba Borden Dairy’s consideration of this offer to renew the award of ITB 24-28.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Tuesday,
November 26, 2024, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Ms. Teresa Adams
Ms. Connie Walker
Mr. Weyman Christopher
ACKNOWLEDGMENT
New Dairy of Kentucky, dba Borden Dairy hereby accepts DeKalb County School District’s offer to renew the award
of ITB 24-28, School Nutrition Fluid Milk, as set forth in the Agreement until June 26, 2026. New Dairy of Kentucky,
dba Borden Dairy understands that this acceptance is subject to the approval of the DeKalb County Board of
Education.
____________________________________________ 11/20/2024
________________________
Authorized Signatory Date
Ron Knox
____________________________________________ Sales Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org