Agenda Item
a. Infinite Campus Student Information System Annual Renewal (Not to exceed $1,340,280.96)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of the annual renewal agreement for the Infinite Campus Student Information System with K-12 Solutions Group at a cost not to exceed $1,340,280.96.
Why: To extend the district’s current Student Information System (Infinite Campus).
Details: Pursuant to Board of Education Policy DJE, the purchase of Infinite Campus does not require a competitive bid because it meets the policy definition of a single source. Infinite Campus was competitively selected as the district’s student information system and K12 Solutions the vendor through RFP 14-11. RFP 14-11 was approved by the Board of Education on July 7, 2014. The district’s Student Information System, much like the district’s Enterprise Resource Planning (ERP) System, is a critical legacy system that requires a massive implementation period with ongoing compatibility and standardization with other systems and district processes.
Single Source. The required goods or services can only be obtained from one source among others in a competitive marketplace for a substantial reason such as compatibility or standardization provided a reasonably diligent search has been made for other vendors or other appropriate information has been obtained to determine a vendor’s single source status. Written documentation of such determination, in a manner prescribed by the Superintendent or the Superintendent’s authorized designee, shall be maintained in the project and/or contract files. For capital improvement projects, specified equipment and materials of a proprietary nature will be identified and submitted to the State DOE Receiving State Capital Outlay Funds 160-5-4-.16(a)(8).
Financial impact: $1,340,280.96
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
100.2210.530000.00011.7810.9990.8010.030.0000 (Campus Analytics)
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by Legal Affairs
ESTIMATE
Quote Number: 1042
Quote Date: Mar 27, 2025
Page: 1
Quoted To:
Customer ID Good Thru
Dekalb County Schools
1701 Mountain Industrial Blvd K12 Dekalb 7/1/25
Stone Mountain, GA 30083
Quantity/FTE Item Description Unit Price Amount
Billed by K12 All items below billed by K-12 Solutions Group
Coverage Period 7/1/25-6/30/26
1.00 IC SIS Support SIS Support (Tiered) 106,167.21 106,167.21
1.00 K-12 ETCH ETCH Annual License 50,000.00 50,000.00
1.00 K-12 ETCH SupportETCH Annual Support/Enhancements 150.00 150.00
1.00 K-12 SWARM SWARM Annual License 8,250.00 8,250.00
1.00 K-12 SWARM Support
SWARM Annual Support/Enhancements 150.00 150.00
18.00 K-12 Training Training Days 1,300.00 23,400.00
91,445.00 K-12 504 504 Annual License 0.50 45,722.50
1.00 K-12 504 Support 504 Annual Support/Enhancements 150.00 150.00
1.00 K-12 Checkmate PRO
Checkmate PRO Annual License _ Volunteer (including 46,043.75 46,043.75
discount)
1.00 K-12 CM Support Checkmate + Volunteer Support/Enhancements 3,475.00 3,475.00
1.00 SAFE Annual License 3,500.00 3,500.00
***NOTE This estimate uses the FTE provided by the
district actual invoices will use March FTE published by
DOE.
Subtotal 287,008.46
Sales Tax
TOTAL 287,008.46