Agenda Item
iii. Contract Renewal ~ Supplemental Custodial Services ~ RFP 24-557 ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Contract Renewal # 1 of 4 (Not to exceed $9,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in an amount not to exceed $9,000,000 to:
KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: This request is a contract renewal for KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc to establish a pool of qualified contractors that will provide Supplemental Custodial Services throughout DeKalb County School District (“DCSD”) for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner. This request extends the agreement for the above-captioned vendors for an additional year.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offeror to provide supplemental custodial services.
This request renews the contract for an additional year to:
KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Financial impact: The total contract amount for these services in the amount not to exceed $9,000,000 will be allocated from the General Fund Budget, Deferred Maintenance Cost Code: 100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
TM
Finance
DeKalb County
School District
February26,2025
VIAEMAIL eniska@kleanpfllc.com
KleanPro Facility Services LLCC
3DunwoodyPark, Suite 121
Atlanta, GA30338
ATTN: Eniska Triplett, Owner
Reference: RFP 24-557 SupplementalCustodial Services -RenewalRequest
Greetings:
The DeKalb County School District ("DCSD") desires to renewthe award of RFP 24-557 Supplemental Custodial
Services, for one (1) year on thesameterms, conditions and pricingasset forth in the Agreementbetween DCSD
andKleanProFacility Services LLC. Thepurpose ofthisletter is toobtain KleanPro Facility Services LLC's acceptance
ofDCSD'sofferto renewtheAgreement.
Therenewalis subjecttothe DeKalb CountyBoard ofEducation's("Board")approvalandwillbeeffective May21,
2025, through May 20, 2026. Of course, wewillnotify you once the Board has approved the renewal. DCSD
appreciates KleanPro FacilityServices LLC's consideration ofthis offertorenewthe award ofRFP24-557.
Ifaccepted,please submit a copy ofyourcompany'sproofofinsurancereflectingthe coverage(s) statedwithin the
original solicitation document, sign the acceptance belowand emailboth documents nolater than Wednesday,
March5, 2025toSharmaineGreenlandat sharmaine greenland@dekalbschoolsga.org. Insurancepolicy orpolicies
mustbemaintainedthroughouttheterm ofthis agreement. Acopyoftheinsurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director
CLS/smg
c:Mr. ErickHofstetter
Mr. BobbyMoncrief
Mr.WeymanChristopher
ACKNOWLEDGMENT
KleanPro FacilityServices LLChereby accepts DeKalb CountySchool District's offerto renewthe awardof RFP 24-
557Supplemental Custodial Services, assetforth in theAgreement until May20, 2026. KleanPro Facility Services
LLCunderstands thatthisacceptance is subjecttotheapprovaloftheDeKalb County BoardofEducation.
EniskaS.Tiplett kruary742025
Je
AuthorizedSignatory Date
EniskA S.TRiplett
(Typed Printed)
Name or
Owner
Title ofAuthorized Signatory
Robert R. FreemanAdministrativeComplex
1701MountainIndustrial Blvd | Stone Mountain, GA30083
678.676.0110 | www.dekalbschoolsga.org