Agenda Item
i. Contract ~ Cooperative Agreement ~ Comprehensive Energy Audit ~ Savannah- Chatham County Public School System (SCCPSS) and Georgia Power Company
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve DeKalb County School District's participation in Georgia Power’s Energy Conservation Measure Service utilizing the Savannah-Chatham County Public School System (SCCPSS) RFP C21-03.
The Master Services Agreement to Georgia Power Company will be presented to the Board after Comprehensive Energy Audits have been completed.
Why: Approval of the use of the Savannah-Chatham County Public School System’s RFP C21-03- Energy Conservation Services will allow Georgia Power to conduct Comprehensive Energy Audits of DCSD facilities/systems to identify potential savings and facilitate upgrading of building systems that will conserve energy, provide savings, and promote overall efficiency districtwide. The program is a turnkey design and completion of upgrading of school electrical and HVAC systems.
DeKalb County School District (DCSD) will use a subsequent Master Services agreement from Georgia Power company for the same services with SCPSS RFP C21-03 solicitation, once Audits are completed and potential savings and upgrade opportunities are identified.
The approval of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The purpose of this program is to provide DCSD support in upgrading building systems with the plan to conserve energy with improved equipment. The Master Service Agreement for Energy Conservation Measures' scope of work will include Interior Lighting, HVAC, Controls, and Water Conservation. These long-overdue upgrades will provide energy savings at some of DCSD’s oldest and most energy-inefficient facilities. DCSD will have the opportunity to upgrade school electrical and HVAC systems with Georgia Power as a partner, and to fund them over time through energy savings without upfront, out-of-pocket costs.
Coauthored solutions (DCSD & Georgia Power)
No upfront capital required for school energy upgrades
Pay as you go
Savings and rebates help pay for upgrades
Georgia Power single-source responsibility
A Performance Contract where savings will pay for each project over a 10-year period
Guaranteed savings - validated by a third-party engineering firm
DeKalb County School District (DCSD) has received referrals from the Cobb County School District (CCSD) and Savannah-Chatham County Public School System (SCCPSS) in support of Georgia Powers Energy Conservation Measure upgrades. DCSD will use Master Services Agreement with Georgia Power through the SCCPSS using the RFP C21-03 solicitation for the same services.
Financial impact: There is no upfront cost to participate in the GA Power Energy Conservation Service program. Any upgrades to the building systems and equipment will be charged at the time of the invoice or financed through the GPCP monthly bill.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CONSENT AGENDA
September 9, 2020
Goal 5: To Maximize Resource Stewardship and Fiscal Responsibility by Ensuring District
Resources are Used Effectively, Efficiently, Economically, and Equitably
RFP C21-03 – Energy Conservation Services (Annual Contract)
Division Owner: Operations
The Purchasing Department received five (5) responses to RFP C21-03 – Energy Conservation
Services (Annual Contract). Proposals were received from: Ameresco, Inc. (Atlanta, Ga), Georgia
Power (Atlanta, Ga), Ogni Group (Wood Dale, IL), Schneider Electric (Carrolton, TX), and Trane
(Atlanta, Ga). The Request for Proposals were evaluated on the following criteria: Vendor
Qualifications (45%), Scope of Work (40%) and Cost (15%).
The intent of the solicitation was to establish an annual contract with a qualified professional to perform
Comprehensive Energy Audits of the facilities and/or systems identified by the Savannah-
Chatham County Public School System as outlined in RFP C21-03 and all related documents.
The evaluation team members included Ashok Batra, Executive Director of Maintenance/Operations;
Elizabeth Epstein, Executive Director of ESPLOST/Capital Projects; Lorne George, Sr. Director of
Operations; Drevon Jones, Executive Director of ESPLOST/Capital Projects; Katherine Senter,
Operations Work Control Analyst; with Teresa Jayne Phillips, Capital Projects Purchasing Agent
serving as Selection Manager.
The Evaluation Committee has recommended that the award be made to the highest-ranking firm,
Georgia Power, in the amount of Zero Dollars for the initial Audit Phase. The Program Management
Fee will be a Guaranteed Maximum Price as follows:
Guaranteed Maximum Pricing Structure (PER PROJECT)
Contingency 2%
Project Management 1%
Overhead 9%
Profit 8%
Total Mark Up (including internal direct costs) 20%
NOTE: The Project Management Fee is inclusive of actual cost savings and is based on actual
energy usage data. Energy usage data is not currently available. The proposed Project List is
enclosed as a point of reference.
THUS, BE IT RESOLVED, upon the recommendation of the Superintendent, that the Board approve
the award of RFP C21-03 Energy Conservation Services (Annual Contract) to Georgia Power at a total
cost of Zero Dollars for the initial Audit Phase with the Program Management Fee being a Guaranteed
Maximum Price as structured above.
(ENCLOSURE)