Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Aspire Construction & Design, Chamblee Fence Co, Clean- A- Blind of Atlanta, Georgia Stage, John Q. Bullard Associates, Premier Grease (Not to exceed $555,999.99)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) not-to-exceed $555,999.99.
Aspire Construction and Design ($90,000)
Chamblee Fence Co ($95,000)
Clean A Blind of Atlanta ($95,000)
Georgia Stage ($95,000)
John Q Bullard Associates ($85,000)
Premier Grease ($95,999.99)
Why: This request is to approve the above-listed ICA’s to perform various services to support the Facilities/Maintenance Department through June 2026.
Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget, not to exceed $555,999.99.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval, Effective July 1, 2025
Status: Approved by the Office of Legal Affairs
352 University Ave SW, Suite S-107, Atlanta, GA 30310
www.AspireConstructionRE.com
678-310-4643
General Contractor License #: RLCO4346
Date: Wednesday, March 26, 2025
Client: Dekalb County School District
Summary of Services: Interior renovation and/or modification to educational facilities within DCSD real estate portfolio.
General Conditions TBD
DIVISION 01 - GENERAL CONDITIONS
Project Management Supervision
Project Manager
Project Engineer
Labor
Plan Reproduction
Jobsite PPE
Technology Fee
First Aid
Dumpsters
Jobsite Upkeep
Site Cleanup
Rough Clean
Final Clean
Site Protection
Equipment Rental
Insurance
Worker's Comp
General Liability
Builder's Risk
Commercial Auto
QA/QC
Temp Facilities
Safety Signage
Jobsite Signage
Potable Water
Concrete Scanning
Project Closeout & Warranty
Scope of Work TBD
Interior repairs and/or modifications to buildings within DCSD real estate portfolio.
Detailed SOW to be provided by DCSD personnel.