Agenda Item
ii. Contract Renewal ~ ITB 24- 19 ~ School Nutrition Paper Products ~ Southeastern Paper Group, LLC. ~ Renewal # 1 of 4 (Not to exceed $3,863,940 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, for an amount not to exceed $3,863,940 for SY 25-26.
Why: This request for contract renewal to Southeastern Paper Group, LLC for the purchase of paper products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On July 8, 2024, the Board approved the award of ITB 24-19 to Southeastern Paper Group, LLC, in the amount not to exceed $3,944,131 for SY 24-25.
Due to the excellent level of service provided by Southeastern Paper Group, LLC, School Nutrition Services (SNS) request to contract renewal of ITB 24-19 for an additional year with the same terms, conditions and pricing as initial term contract from July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Paper products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.
Southeastern Paper Group, LLC is located at 50 Old Blackstock Road, Spartanburg, SC, 29301
Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,863,940 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval - Amendment Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___4/3/2025_______________ Due Date: __4/8/2025__________3 to 5 business days)
Background information/Detail: Contract- Renewal - ITB 24- 19 - School Nutrition Paper
Products - Southeastern Paper Group, LLC, Renewal # 1 of 4 - Not to Exceed
$3,863,940.00 - SY 25-26.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
COI has expired - please obtain updated.
Comments: ____________________________________________________________________________
______________________________________________________________________________________