Agenda Item
iii. Contract Renewal ~ ITB 24-23 ~ School Nutrition Bread Products ~ Bimbo Bakeries USA, Inc. ~ Renewal #1 of 4 (Not to exceed $1,128,090 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-23 School Nutrition Bread Products to Bimbo Bakeries USA, Inc., in the amount not to exceed $1,128,090 for SY 25-26.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
Why: This request for contract renewal to Bimbo Bakeries USA, Inc., for the purchase of fresh bread products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 10, 2024, the Board approved the award of ITB 24-23 to Bimbo Bakeries USA, Inc., for an amount not to exceed $1,025,536.
Due to the excellent level of service provided, School Nutrition Services (SNS) requests contract renewal of ITB 24-23 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Bread products provided by Bimbo Bakeries USA, Inc., are delivered by the vendor to the schools.
Bimbo Bakeries USA, Inc. is located at 355 Business Center Dr., Horsham, PA 19044
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $1,128,090 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 20, 2024
VIA EMAIL angela.bell@grupobimbo.com
Bimbo Bakeries USA Inc.
355 Corporate Center Drive
Horsham, PA 19044
ATTN: Angela Bell
Reference: ITB 24-23 – School Nutrition Bread Products – Renewal Request
Dear Ms. Bell:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 24-23 School Nutrition Bread
Products, for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement between DCSD
and Bimbo Bakeries USA Inc. The purpose of this letter is to obtain Bimbo Bakeries USA Inc.’s acceptance of
DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
July 1, 2025, through June 30, 2026. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Bimbo Bakeries USA Inc.’s consideration of this offer to renew the award of ITB 24-23.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Wednesday,
November 27, 2024 to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Ms. Teresa Adams
Ms. Connie Walker
Mr. Weyman Christopher
ACKNOWLEDGMENT
Bimbo Bakeries USA Inc. hereby accepts DeKalb County School District’s offer to renew the award of ITB 24-23
School Nutrition Bread Products, as set forth in the Agreement until June 30, 2026. Bimbo Bakeries USA Inc.
understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
Angela Bell Digitally signed by Angela Bell
Date: 2024.11.20 15:59:39 -05'00'
11/20/2024
____________________________________________ ________________________
Authorized Signatory Date
Angela Bell
____________________________________________ Bid Coordinator
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org