Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Ms. Allyson Gevertz, Board Chair
Mr. Awet Eyasu, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Mrs. Deirdre P. Pierce
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.

Dr. Norman C. Sauce III, Interim Superintendent of Schools

Summary: It is requested that the DeKalb County Board of Education adopt the May 11, 2026, work session and business meeting agenda.

Motion by: _______________
Seconded by: _______________
Vote: ________________________

Summary: Presented by: Dr. Norman C. Sauce III, Interim Superintendent of Schools

Summary: Presented by: Ms. Allyson Gevertz, Board Chair, District 4

Request: It is requested that the Board of Education recognizes all 2026 Georgia Scholar Honorees in the DeKalb County School District in concert with the Georgia Department of Education (GaDOE).

Details: The Georgia Department of Education (GaDOE) identifies and honors high school seniors who have achieved excellence in school and community life. Each Georgia Scholar receives a diploma seal and an honorary graduation cord. The following criteria must be met to receive the honor: The student must earn at least twenty-two (22) Carnegie Units of credit for graduation; have a minimum combined score of 1360 on the Scholastic Assessment Test (SAT) at one test sitting or a composite score of 31 at one test sitting on the American College Test (ACT); have a non-weighted, cumulative Grade Point Average (GPA) of at least 3.75 on a 4.0 scale; be registered to vote if a United States citizen and 18 years of age on or before the date of application; show evidence of self-esteem and concern for others in day-to-day activities; participate in at least three (3) different competitive interscholastic activities; be appointed by a school official or elected to positions of leadership in a minimum of two (2) different organizations sponsored by the school; and show evidence of leadership in a minimum of two (2) different organizations outside the school, including being appointed by an organization sponsor or elected to a position of leadership or role of responsibility in a minimum of one (1) of these activities.

Financial impact: There is no Financial Impact

Contact: Dr. Kishia K. Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678.676.1811
Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services, 678.485.9544
Dr. Shannon Crosslin, Senior Counseling Coordinator, Student Advancement, Division of Wrap Around Services, 404.808.8942

Status: No Legal Approval Required.

Summary: Presented by: Mr. Andrew Ziffer, Board Member, District 1

Summary: Presented by: Mrs. Deirdre P. Pierce, Immediate Past Chair, District 3

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mrs. Deirdre P. Pierce, Immediate Past Chair, District 3

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr. Board Member, District 6

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Mrs. Deirdre P. Pierce, Immediate Past Chair, District 3

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Awet Eyasu, Vice Chair

Summary: Presented by: Tiffany Hogan, Ph. D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Mrs. Deirdre P. Pierce, Immediate Past Chair, District 3

Request: It is requested that the Board of Education proclaim April as School Library Month in the DeKalb County School District and recognize the vital contributions of school libraries, teacher-librarians/school librarians, and library support personnel to teaching and learning. Additionally, it is requested that the Board of Education recognize the DCSD 2026 Library Media Specialist of the Year, Mrs. Shaina Gilley, teacher-librarian at Allgood Elementary School. We also request recognition of the 27th Anniversary of the DeKalb Helen Ruffin Reading Bowl, including its participants, coaches, volunteers, and planning committee. Finally, we request recognition of the Georgia Library Media Association (GLMA) Administrator of the Year, Ms. Sheveeta Bonner, Principal of Druid Hills Middle School.

Details: School Library Month exists to:

Recognize the contribution of school libraries and their teacher-librarians to the individual growth and development of all students while fostering both excellence and equity in education;
Celebrate the unique learning environments and opportunities available to our students and communities through the work of school librarians and reading competition;
Promote intellectual freedom by providing materials to meet individual needs, varied interests, abilities, socioeconomic backgrounds and maturity levels of students served;
Encourage lifelong learning as developed through library media programs in our elementary and secondary schools;
Honor Mrs. Helen Ruffin, a dynamic and innovative Library Media Specialist at Sky Haven Elementary School in DeKalb County, who in 1986 created a unique and competitive reading competition called The Reading Bowl. Her vision was to have teams, comprised of students from different schools, compete to test their knowledge of select books. Twenty-seven years later, it has grown into a statewide competition with local, regional and state competitions known at the Helen Ruffin Reading Bowl Competition.

Contact: Dr. Kia Billingsley, Chief Academic Officer, Division of Teaching & Learning

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, and
Georgia Department of Audits and Accounts

Summary: Presented by: Mr. Edward Lindsey, Partner, Dentons

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity,
Ms. Sarita Smith, Executive Director of Student Assignment Project, Division of Access & Opportunity

Summary: Presented by: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services

Summary: Presented by: Mr. Jason Kennedy, Deputy Chief Human Resources Officer, Division of Human Resources, and
Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Summary: It is requested that the DeKalb County Board of Education adjourn the May 11, 2026, executive session and convene the work session and business meeting.

Motion by: ________________
Seconded by: _________________
Vote: ____________

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: Ms. Allyson Gevertz, Board Chair, requested that the DeKalb County Board of Education approve the minutes of the following meetings; April 20, 2026, board meeting, which includes the executive session, work session, community input session and business meeting, April 28-April 29, 2026 2-day board retreat and executive session, the April 30, 2026, policy committee meeting, and the May 4, 2026, Board of Education - Board of Commissioners joint meeting.

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education approve an increase in the spending limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (1) period, expiring May 20, 2026, not to exceed $3,000,000 to:

KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.

Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offerors to provide supplemental custodial services districtwide on an as-needed basis. The upcoming renewal term (#2) was approved by the Board on March 9, 2026, and will become effective May 21, 2026. This action leaves a funding gap with the current renewal term (#1), requiring a request to increase the spending limit for this term by $3,000,000. Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding.

Financial impact: General Fund Budget (Deferred Maintenance): 100-2600-541000-00011-7520-9990-8013-040-0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB No. 26-726 District Wide Tree Cutting & Trimming Services in an amount not to exceed $3,500,000 to:

• Atlanta Pro Group, LLC
• Atlanta Premier Tree Solutions, LLC
• Casey Tree Experts, Inc.
• Good Choice X-pert Tree Service, LLC
• One Two Tree, LLC
• Richmond Tree Experts GA, LLC
• Sesmas Tree Service, LLC
• Smiles Pipeline Service Inc.
• The F.A. Bartlett Tree Expert Company
• Total Outdoor, LLC
• W.E. Hicks, Inc.
• Worldscapes, LLC

Details: The approval of this award will allow the Facilities Department to retain multiple, qualified vendors and provide timely and professional tree cutting and trimming services districtwide. Comprehensive services include on-demand tree cutting, trimming, stump grinding, debris removal, and emergency services across all DCSD facilities. The Invitation to Bid (“ITB”) solicitation, was issued and posted to Ionwave, and posted to the DCSD website, on February 12, 2026. It was advertised in the Champion newspaper on February 12, 2026, and February 19, 2026. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.

On March 6, 2026, twelve (12) proposals were received and reviewed, and all were deemed responsive to the requirements of the solicitation. Based on the bid tabulation and evaluation committee review, the committee recommended the award to all twelve (12) responsive vendors, to provide adequate vendor coverage, competitive pricing, and efficient and timely response, to routine and emergency plumbing service needs across the District. Based on the evaluation committee, the following companies were recommended for the award:

1. Atlanta Pro Group, LLC is located at 1545 Pennsylvania Ave, McDonough, Ga 30253
2. Atlanta Premier Tree Solutions, LLC is located at 8525 Serenbe Rd., Chattahoochee Hills, Ga 30268
3. Casey Tree Experts, Inc. is located at PO Box 1276 Lilburn, GA 30048
4. Good Choice X-pert Tree Service, LLC is located at 2320 Fairview RD. Stockbridge, GA 30281
5. One Two Tree, LLC is located at 199 Longwood Dr S.W. Marietta, GA. 30008
6. Richmond Tree Experts GA, LLC is located at 551 Hickory Lake Drive, Acworth, GA 30101
7. Sesmas Tree Service, LLC is located at 1530 Purcell Rd, Lawrenceville, GA 30043
8. Smiles Pipeline Service Inc. is located at 250 Robinson Dr., Suite A, Fayetteville, GA, 30214
9. The F.A. Bartlett Tree Expert Company is located at 3524-A Lawrenceville HWY, Tucker, GA 30084
10. Total Outdoor, LLC is located at 613 Baymist CT, Loganville, GA 30052
11. W.E. Hicks, Inc. is located at 3 Georgia Ave., PO Box 10 Cave Spring, GA 30124
12. Worldscapes, LLC is located at 99 Peachtree St. Ne Suite 400 Atlanta, GA 30309

Financial impact: General Fund (Maintenance Operations): 100.2600.543013.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB No. 26-717 District-Wide Plumbing Services in an amount not to exceed $7,500,000 to:

Maxair Mechanical, LLC
K.E.G. Plumbing & Mechanical, Inc.
Raw Plumbing & HVAC Services, LLC
The Elite Plumber
Sid’s Sewer and Drain, Inc.
B&W Mechanical Contractors, Inc.
J2 Connect, Inc.
Levonne Industries, LLC

Details: The approval of this award will allow the Facilities Department to retain multiple, qualified vendors and provide timely and professional plumbing services district wide. The scope of work for ITB 26-717 - District-Wide Plumbing Services requires licensed Georgia plumbing contractors with commercial or institutional experience, including experience in occupied K-12 school environments. Comprehensive services include general plumbing repairs and services, restroom and locker room renovations, specialty installations, drainage and waste line services, and 24/7 emergency response with onsite response required within two (2) hours. The Invitation to Bid (“ITB”) solicitation was issued and posted to Ionwave, and posted to the DCSD website, on February 5, 2026. It was advertised in the Champion newspaper on February 5, 2026, and February 12, 2026. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave. On March 6, 2026, eight (8) proposals were received and reviewed, and all were deemed responsive to the requirements of the solicitation.

Based on the bid tabulation and evaluation committee review, the committee recommended the award to all eight (8) responsive vendors, to provide adequate vendor coverage, competitive pricing, and efficient and timely response, to routine and emergency plumbing service needs across the District. Each individual task order is limited to $99,999, and no work may proceed without formal Work Authorization issued by DCSD. Based on the evaluation committee, the following companies were recommended for the award:

Maxair Mechanical LLC is located at 814 Livingston Ct., Marietta, GA 30067

K.E.G. Plumbing & Mechanical, Inc. is located at 63 Duncan Cir, Hiram, GA 30141

Raw Plumbing & HVAC Services, LLC is located at 6875 Alexander Pkwy, Douglasville, GA 30135

The Elite Plumber is located at 279 Branch Valley Drive, Dallas, GA 30132

Sid’s Sewer and Drain, Inc. is located at 1771 Campbellton Rd SW, Atlanta, GA 30311

B&W Mechanical Contractors, Inc. is located at 1940 Riverside Pkwy, Lawrenceville, GA 30043

J2 Connect, Inc. is located at 3137 E. Fairview Rd., McDonough, GA 30252

Levonne Industries, LLC is located at Cedar Glenn Way, Unit 4205, Atlanta, GA 30339

Financial impact: General Fund (Maintenance Operations): 100.2600.541001.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve an increase in the spending limit of the previously approved cooperative purchasing agreement (Sourcewell RFP #081523) between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will serve as a provider of installation services for bleacher seating, bleacher replacement, installation, and repair services districtwide not to exceed $3,000,000 to the following schools:





Cedar Grove Middle School
Ronald McNair High School


Dunwoody High School
Salem Middle School


Lakeside High School
Southwest DeKalb High School


Miller Grove High School

Details: DCSD will continue utilizing Sourcewell Cooperative Contract #081523 with Hussey Seating Corporation for the purchase and installation of gymnasium bleacher systems. Southeastern Surfaces & Equipment, Inc. (SSE) serves as the exclusive authorized dealer for Hussey Seating Corporation in the State of Georgia and provides turnkey services including equipment procurement, installation, and related safety upgrades.

The requested $3,000,000 authorization will fund bleacher replacement projects at the following seven (7) schools based on vendor proposals:




School
Quote




Cedar Grove High School


$276,541




Dunwoody High School


284,319




Lakeside High School


312,493




Miller Grove High School


511,147




McNair High School


239,058




Salem Middle School


163,399




Southwest DeKalb High School


252,829




Total of replacement quotes: $2,039,786. The remaining balance within the requested $3,000,000 authorization will establish a districtwide repair allowance to address urgent bleacher repairs and safety improvements that may arise during inspections or facility assessments.

The upgraded bleacher systems will include modern safety and accessibility features such as:
• ADA-compliant seating and accessibility improvements
• Upgraded deck systems and structural components
• Self-storing safety rails
• Intermediate access steps
• Updated bleacher operating systems
• Compliance with current safety and fire code standards

The Sourcewell contract #081523 - HSC is a four (4) year contract with three (3) one (1) year optional renewals. The DCSD contract with Hussey Seating with SSE as exclusive dealer is a districtwide contract approved in November 2025 through October 6, 2026. It is a one (1) year contract with four (1) year optional renewals subject to Board approval and available funding.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, at an amount not to exceed $5,000,000.

This is the fourth of four (4 of 4), one (1) year renewal options.

Details: On April 18, 2022, the Board approved the original contract award of RFP 22-752-012 to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,644,020.

Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.

This recommendation is for the fourth and final renewal option (#4 of 4).
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.

Financial impact: The total cost is a not exceed amount of $5,000,000 and will be funded through the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value not-to-exceed $650,000:

BaseSix Systems, LLC ($90,000)
Clean-A-Blind ($95,000)
Fast Signs ($80,000)
Hatton Contractor Service ($99,000)
Premier Grease Company ($96,000)
Section 10, Inc, ($95,000)
Strategic Environmental Solutions ($95,000)

Details: The request is for the approval of the above-listed vendor services for fire alarm service, blinds cleaning and repair, servicing of electrical equipment, new and replacement signage, general contracting services, cleaning of kitchen exhaust systems, toilet partition servicing and installation, industrial hygiene services, and asbestos inspections. Specifics regarding the services are listed in the Scope of Work for each vendor. On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).

Financial impact: Operations Division General Fund Budget: 100.2600.543000.00011.7520.000.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not to exceed $140,000.

CS Truck & Trailer Repair Services, Inc ($60,000)
Center for Testing and Engineering ($80,000)

Details: The request is for the approval of the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed in the Scope of Work for each vendor. On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).

Financial impact: General Fund Budget: 100.2600.543000.00011.7520.000.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve contract renewal for State of Georgia Contract 99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America, in the amount not to exceed $170,000. This is the third of five (3 of 5), one (1) year renewal options, effective July 1, 2026, through June 30, 2027.

Details: On March 11, 2024, the Board approved use of the State of Georgia Contract -99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America. The contract is for the lease purchase cost of equipment.
Canon Solutions America provides a lease purchase option that includes up-to-date digital equipment for the DCSD Copy Center along with a full-service comprehensive maintenance and supplies program excluding paper. The leased digital printing equipment supports the internal printing functions district wide.

Financial impact: Operations Division General Fund Budget: 100.2800.561000.00011.7620.9990.8010.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the purchase and installation of Electric Vehicle (EV) Bus Charging Stations at the Former A & B North Decatur Site, from Georgia Power Company, not to exceed $600,000.

Details: On January 15, 2025, the DeKalb Board of Education approved the purchase of (25) electric school buses from Yancey Bus Sales and Service through the Georgia Statewide Contract (SWC) #99999-SPD- SWL20200630-0001 for $9,375,000.00.

The EV Charging Station at the former A&B North Decatur site has been identified as a feasible initial deployment location. Leveraging turnkey design-build capabilities in partnership with Georgia Power. Using this site will provide relief for the construction team who are in the design phase of the Hooper Alexander and East Campus sites. This project also supports the District’s phased approach to electric vehicle fleet transition, with charging infrastructure currently under development at East DeKalb Campus and the former Hooper Alexander Elementary School-the two designated EV bus maintenance and charging hubs.

Financial impact: Local Capital Project Fund: F300CIP.12330.CONSTRSVC.8011 under the LCPF Fund 300.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Raymond Stanley, Executive Director of Transportation & Fleet, Division of Operations, 678.898.8055
Mr. Artis Johnson, Program Director, Division of Operations, 404.790.8985
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the DeKalb County Board of Education (“the Board”) approve the intergovernmental agreement between DeKalb County Government and DeKalb County School District (“DCSD”) Transportation to provide transportation services supporting DeKalb County summer camp programs.

Details: DeKalb County Government, Parks and Recreation Program, is located at 1950 West Exchange Place, Suite 400, Tucker, Georgia, 30084. The program is designed to create an opportunity for a better quality of life for the communities of DeKalb County through people, parks, programs and partnerships.

Under the terms of the agreement, DCSD will provide up to sixteen (16) buses, including fifteen (15) standard 72-passenger buses and one (1) lift-equipped bus for special needs campers, along with certified drivers, contingent upon availability. Transportation services will be limited to pick-up and drop-off operations within the metro Atlanta area, not exceeding 40 miles per trip.

Services will support transportation to swimming lessons, open swimming activities, field trips, and end-of-season events for summer camp participants. The County will be responsible for fuel costs, while DCSD will invoice driver salaries, mileage, and reasonable depreciation.

The agreement begins June 1, 2026, and continues through July 31, 2026, with annual renewals and provisions through July 2028 for termination with 30 days’ notice by either party.

Financial impact: There is no financial impact on the District. DeKalb County School District will receive $150,000 from DeKalb County Government distributed over a three (3) year period per the contract, with the amount reduced yearly by the previous year’s paid invoice.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Raymond Stanley, Executive Director, Transportation and Fleet, Division of Operations, 678.676.1395

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve grant of an easement to the Georgia Power Company for upgrades to electric distribution facilities to improve electric service reliability for the capital improvement project 10136 Sequoyah Middle and High Schools.

Details: The purpose of this project is to install a transformer to maintain electrical and communication lines, poles, and equipment on the site. The installation of the transformer allows for safe step down from high-voltage electricity on transmission lines (up to 500kV) to lower, usable voltage levels (typically 120-480 volts) for residential, commercial, and industrial customers. These devices are essential for grid reliability, efficiency, and reducing energy loss over long distances.

The property site is 3498 Pine Street, Atlanta, Ga 30340. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as installed in the approximate location shown on “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line as installed in the approximate location shown on “Exhibit A” and c) within ten (10) feet of each side of any related above ground equipment or facilities, including without limitation cubicles, transformers and service pedestals, as installed in the approximate location shown in “Exhibit A”.

Georgia Power requests permission and the right to construct, operate, maintain, repair, renew, and rebuild continuously upon and under the Easement Area its lines for transmitting electric current on all equipment including wires, transformers, and cables, to strengthen the service to the Sequoyah Middle and High School off Aztec Road.
This easement request is aligned with the capital improvement project 10136. Sequoyah Middle and High Schools. This construction project will build a new Sequoyah Middle School and a new Sequoyah High School on the existing site.

Financial impact: There is no financial impact of the easement. There will be $10.00 paid by Georgia Power Company to the District. The funds will be allocated to the General Fund Charge Code. The easement will directly benefit the DeKalb County School District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:

A Resolution requesting modification of the FY2022 and FY2023 Capital Outlay Application
Authorization to staff to submit the resolution to the Georgia Department of Education (GaDOE).

The following is the Capital Outlay project application for withdrawal:

Project Name Project #
23-644-003 Druid Hills HS

Details: To ensure that the DeKalb County School District (“DCSD”) will be able to maximize the reimbursement received, it is proposed that projects in the FY2022 and FY2023 Capital Outlay Applications that have not yet begun construction be withdrawn from these applications. Withdrawal of these projects from the applications will reset the timeline for reimbursement eligibility and allow these projects to be eligible for inclusion in the upcoming fiscal year 2027 Capital Outlay Application.

The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2022 and fiscal year 2023 on November 9, 2020, and October 18, 2021, respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.

Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount.

Financial impact: No Financial Impact

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve utilizing temporary information technology staffing services through Computer Aid, Inc. (CAI) for an amount not to exceed $1,787,060.

Details: Computer Aid, Inc. (CAI) is the State of Georgia’s authorized vendor for temporary IT staffing services. Through this statewide contract, the district may engage qualified technology professionals on an hourly or project-based basis under state-established terms, conditions, and rate schedules.

Unlike traditional service contracts, staff augmentation services do not include a fixed scope of work or vendor quote. Instead, resources are engaged on an as-needed basis based on district priorities, project timelines, and operational requirements. Contracted personnel work under district direction and alongside permanent staff to support defined initiatives and provide specialized expertise when required.

These resources may assist with a variety of district technology initiatives including infrastructure modernization, enterprise system implementations, cybersecurity initiatives, data analytics efforts, and instructional technology deployments.

Representative Roles Provided:


Physical Security Engineer
Network Operations Center (NOC) Engineer
Data Visualization Project Lead
Project Manager
Solutions Architect
Technology Strategist Consultant
Telecommunications Engineer
Network Engineer
Enterprise Services Engineer
Database and Application Development

Hourly rates range from approximately $60 to $154 per hour, depending on role classification under the State of Georgia’s approved CAI rate schedule. In many cases, these rates are comparable to the combined salary and benefits costs of full-time staff while providing the district with flexibility to scale resources based on project demand.

Staff augmentation allows DIIT to maintain service levels, meet project timelines, and address specialized technical needs without adding permanent positions, enabling full-time staff to focus on daily operations and institutional knowledge. The requested renewal is lower than prior years due to successful hiring of permanent staff; however, staff augmentation, composed of subject matter experts, will remain a strategic, ongoing component of DIIT’s workforce model to support major initiatives, emerging technical demands, and time-limited projects.

Financial impact: General Fund 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the renewal and continued implementation of the RapidIdentity Lifecycle Management solution with Identity Automation, including core subscription services and Phase 2 and Phase 3 expansion services, for an amount not to exceed $401,435.

Details: Identity Automation’s RapidIdentity Lifecycle Management solution provides an automated, centralized approach to managing user identities throughout their lifecycle. The renewal maintains existing identity management services, while Phase 2 and Phase 3 introduce additional integrations, workflow automation, and enhanced authentication capabilities aligned with district operational and instructional needs.

The proposed renewal and expansion scope have been reviewed and validated through Statements of Work, supporting quotes, and stakeholder communications. All services, hours, and deliverables are aligned with documented expectations and support continued modernization of identity and access management across the district.

Key Services Provided:

Core Renewal - Identity Lifecycle Management Platform $227,225
The core renewal maintains districtwide identity lifecycle management through automated account provisioning and role-based access, with continued integration across systems such as MUNIS, Active Directory, Google, and Microsoft 365, while providing secure authentication, vendor support, and ongoing platform maintenance.

Phase 2 - Platform Expansion $58,000
Phase 2 expands RapidIdentity by establishing MUNIS as the authoritative source for staff data, integrating Incident IQ for workflow automation, and implementing nine (9) automated lifecycle workflows for onboarding, role changes, and offboarding. It also introduces a provisioning pipeline connecting Frontline, RapidIdentity, and Canvas, while enhancing automated provisioning and deprovisioning across district systems to reduce manual effort and improve accuracy.

Phase 3 - Authentication & Student Domain Enablement $116,210
Phase 3 enhances student identity services by implementing advanced authentication capabilities, including passwordless pictograph authentication, while enabling student domain provisioning across Active Directory, Google, and Microsoft 365. This phase also establishes Microsoft 365 federation with RapidIdentity to streamline access and authentication, ensuring alignment with district security standards and age-appropriate access controls.

Financial impact: General 100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the annual renewal of the ticketing system with Incident IQ in an amount not to exceed $497,538.64.

Details: Incident IQ is a district-wide service management platform that provides a user-friendly interface for submitting, tracking, and resolving support requests. Teachers, staff, and students can easily report issues, while administrators benefit from robust workflows, reporting, and analytics to support data-driven decision-making.

The proposed expansion includes the addition of IT Enterprise and Facilities modules, allowing Incident IQ to serve as a single point of entry for technology support, asset tracking, and facilities work orders. This unified approach reduces duplication, improves visibility into ongoing work, enhances interdepartmental collaboration, and supports more effective resource allocation.

The Asset Management functionality provides principals and support staff with real-time visibility into student and staff devices, assisting site coordinators with daily operations and providing leadership with actionable insights into district technology assets.

KEY SERVICES:


Districtwide help desk ticketing and change control
IT Enterprise asset management and advanced operational features
Facilities work order management supporting all aspects of facilities operations
Centralized reporting and analytics for improved oversight and decision-making

Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000
100.2600.553200.00011.7520.9990.8013.040.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the annual renewal of the district’s Student Information System (SIS) core platform with Infinite Campus, Inc., for an amount not to exceed $811,925.25.

Details: The Student Information System functions as a critical enterprise platform, similar to the district’s Enterprise Resource Planning (ERP) system, and requires long-term continuity to maintain integration with instructional, operational, and reporting systems district-wide.

This renewal includes the core Infinite Campus platform components necessary to support approximately 90,265 students and ensure system availability, data integrity, and operational continuity for the 2026-27 school year. The renewal includes licensing, hosting, and core modules required to operate the district’s SIS.

Georgia Department of Education requires all Local Education Agencies (LEAs) to maintain a Student Information System to ensure accurate student data management, reporting compliance, and operational continuity.

Key Services Include:

Core Infinite Campus Renewal w/ Campus Analytics= $804,425.25


Districtwide Student Information System licensing and maintenance
SIS Tiered Licensing based on student enrollment
Campus Cloud Choice hosting services to support a secure, cloud-based environment
Student enrollment, registration, scheduling, attendance, grading, and transcript management
State and federal reporting and compliance support
Integration with instructional, operational, and accountability systems
Campus Parent and Campus Student portals and mobile application access
Campus Learning module to support instructional workflows
Online Registration Prime for student enrollment and registration processes
Campus Analytics module for reporting and data analysis
Data warehouse virtual server and reporting infrastructure
Data Change Tracker and report translation functionality
Vendor-provided updates, support, and system enhancements

Projected Growth Allowance (Contingency)= $7,500

The total cost of the renewal is based on projected student enrollment, licensing quantities, document storage and repository utilization, and overall service usage at the time of quote development. Actual costs may vary slightly due to fluctuations in student Full-Time Equivalent (FTE) counts, additional licensing needs (such as user or viewer licenses), growth in document storage associated with student records and attachments within the Student Information System, and other operational adjustments identified during the fiscal year. To account for these variables and ensure continuity of services without disruption, a nominal growth allowance is included within the not-to-exceed amount. This approach minimizes the need for subsequent adjustments while maintaining alignment with actual usage and district needs.

Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, Phone: 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education grant approval to procure Student Information System (SIS) support services, data visualization tools, and ancillary student services applications from K-12 Solutions Group for an amount not to exceed $598,147.98.

Details: K-12 Solutions Group will provide a comprehensive suite of services and applications supporting the district’s SIS ecosystem, data reporting, and student services operations for the period of July 1, 2026 through June 30, 2027. Services include system support, data visualization tools, integration services, and ancillary applications supporting compliance, intervention tracking, and volunteer management.

Key Services Include:

SIS Support and Ancillary Applications = $351,866.25


Tiered Student Information System (SIS) support services
ETCH platform licensing and support for workflow and process management
SWARM application licensing and support
504 student services tracking system licensing and support
Checkmate PRO and Volunteer management system licensing and support
SAFE application licensing
MTSS (Multi-Tiered System of Supports) platform licensing and support
Integration and technical maintenance services supporting SIS connectivity across schools (including per-school integration services)
Student document load processing services
Training and managed services support days

Data Visualization and Reporting Services = $243,781.73


Custom data visualization library and API services
Tableau Cloud Creator licenses
Tableau Cloud Viewer licenses
Data visualization consulting services
Data visualization implementation services, including migration to Tableau Cloud
Ad hoc server hosting services (prorated)

Projected Growth Allowance (Contingency)= $2,500

The total cost of the renewal is based on projected student enrollment, licensing quantities, and service utilization at the time of quote development. Actual costs may vary slightly due to fluctuations in student Full-Time Equivalent (FTE) counts, additional licensing needs (such as user or viewer licenses), the potential inclusion of additional applications or modules, and other operational adjustments identified during the fiscal year. To account for these variables and ensure continuity of services without disruption, a nominal growth allowance is included within the not-to-exceed amount. This approach minimizes the need for subsequent adjustments while maintaining alignment with actual usage and district needs.

Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the renewal of the Lightspeed Content Filtering and Classroom Management platform through CDW-G at a cost not to exceed $919,125.

Details: Lightspeed provides a cloud-based content filtering and classroom management platform designed specifically for K-12 environments. The solution supports district-wide compliance with federal CIPA requirements, which mandate internet filtering as a condition of E-Rate eligibility, while also providing instructional visibility and safeguards for student device usage.

The platform utilizes automated categorization, artificial intelligence, and real-time analysis to restrict access to inappropriate or harmful content while allowing access to age-appropriate instructional resources. Policy enforcement is centrally managed by district administrators and may be customized by school level.

Key Services include:


District-wide content filtering to support CIPA compliance and AUP enforcement
AI- and algorithm-based real-time web content analysis and categorization
Cloud-based administration for policy management, monitoring, and compliance reporting
Classroom management tools that allow teachers to monitor student activity, share instructional content, and reduce digital distractions during instruction

Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the renewal of managed print services and multi-function print device support with Lexmark International for an amount not to exceed $1,773,849.84. This represents year three of a five-year agreement.

Details: Managed Print Services (MPS) is a comprehensive, district-wide program that provides centralized management, maintenance, and supplies for multi-function printing devices. During the 2024-25 school year, the District completed a full refresh of its copier fleet through RFQ 24-002, replacing devices that were at or beyond end-of-life.

The scope of this program included replacing the District’s existing multi-function printing devices in all schools and centers and establishing ongoing maintenance and support services under a single, standardized environment. Lexmark has delivered equipment and services in accordance with the approved scope of work, requirements, and contractual terms and conditions.

Continuation of this agreement ensures stability of operations, protects the District’s recent investment in new equipment, and sustains a modern, secure, and efficient print environment aligned to the District’s broader technology infrastructure modernization efforts.

Key Services:


Centralized management and maintenance of all devices
Lifecycle refresh to reduce total cost of ownership
Standardized equipment to improve reliability and efficiency
Service level agreements for timely repairs and support
Proactive network monitoring of device health
Automated toner monitoring and replenishment
Enhanced security for sensitive and student information
Reduced energy use and improved sustainability
Single-vendor accountability for service and support

Financial impact: General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the renewal of the contract awarded under RFP 25-607 for Computer Device Repair and Insurance Services with Stratix Corporation in an amount not to exceed $3,234,382.60. This will be year two of five.

Details: District-issued instructional devices, including Chromebooks and staff devices, are critical tools that support instruction, assessment, and digital learning initiatives. Renewal of device repair and insurance services ensures uninterrupted access to these tools by providing timely repair or replacement of devices impacted by accidental damage, loss, or theft.

Insurance coverage remains a cost-effective approach for managing a large, district-wide one-to-one device environment, reducing the financial burden associated with individual repairs or replacements. This coverage supports equity by ensuring all students, regardless of socio-economic background, maintain consistent access to instructional devices required for academic success.

Renewing this agreement allows the district to continue utilizing an established and efficient repair process that minimizes downtime and expedites device turnaround, enabling students and staff to remain engaged in instruction. Continued coverage also protects the district’s significant investment in instructional technology and supports responsible lifecycle management of devices throughout the contract term.

Key Services:


District-wide device repair services for student and staff instructional devices
Insurance coverage for accidental damage, loss, and theft
Streamlined intake, repair, and replacement processes to minimize device downtime
Rapid turnaround and logistics coordination to support instructional continuity
Lifecycle protection of district-issued devices across the one-to-one program

Financial impact: General Fund
100.2800.543200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase and installation of boardroom audio system upgrades, conferencing equipment, and video system enhancements for the Board of Education Boardroom from Atlanta Soundworks, LLC, at a cost not to exceed $344,122.52.

Details: The Division of Information and Instructional Technology (DIIT) worked with ASW to evaluate the existing Boardroom audiovisual infrastructure and develop a comprehensive scope of services to modernize both the audio and video systems supporting Board meetings and district events.

The project replaces legacy audio equipment with a modern Dante-based digital audio networking platform and introduces a wireless conferencing system designed specifically for boardroom environments. The upgraded system will improve sound distribution throughout the room, simplify audio control for staff through touch panel interfaces, and support seamless integration with the district’s meeting recording and streaming systems.

In addition, the project includes significant video system enhancements to support modern broadcast and presentation needs. Existing projection systems will be replaced with two large-format LED video walls, and the current production switcher will be upgraded to a broadcast-grade video production system. A fully IP-based video distribution network will also be implemented, allowing for flexible, high-quality video routing and scalability for future needs.

Key Services Provided:

Audio System Upgrade = $80,037.13
The audio system upgrade replaces the existing proprietary system with a modern Dante-based digital audio environment designed to support high-quality meetings and public broadcasts. The system includes new loudspeakers, subwoofer, digital signal processing, conferencing microphones, wireless discussion units, and integrated control systems that improve speech clarity and provide simplified management of audio during meetings.

Video System Enhancements = $167,634.82
The video system enhancements include the installation of two LED video walls to replace aging projection systems, a Ross Video Carbonite production switcher to support broadcast-quality video production, and a video-over-IP distribution system utilizing encoders and decoders for flexible and scalable video routing. These enhancements significantly improve the visibility, reliability, and overall quality of visual content during live and recorded Board meetings.

AV System Integration, Labor, and Supporting Components = $96,450.57
This portion includes system integration, installation labor, programming, training, freight, cabling, and miscellaneous hardware required to deliver a fully operational, integrated audiovisual solution. These services ensure all audio and video components function cohesively and are optimized for Boardroom operations.

Together, these upgrades ensure the Boardroom technology environment supports effective governance, clear communication, and transparent engagement with the community.

Financial impact: General Funds
100.2210.561500.00011.7600.9990.0308.070.0000
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the purchase and installation of physical security systems with Convergint Technologies for summer renovation projects at Cross Keys High School for an amount not to exceed $491,510.

Details: The physical security scope for the summer renovation projects was developed in coordination with district leadership, school safety stakeholders, and facilities staff to address security infrastructure needs associated with building improvements across the identified campuses and administrative locations.

Convergint Technologies will provide upgrades and enhancements to existing district-standard physical security systems, including access control systems, intrusion detection systems, and video surveillance systems. The work will ensure that renovated spaces are equipped with fully integrated security infrastructure that aligns with district technology standards and safety protocols.


Key Services Include:

Physical Security System Enhancements= $427,400.00

Convergint Technologies will provide comprehensive upgrades and enhancements to the district’s physical security infrastructure, including access control, intrusion detection, and video surveillance systems.

Access Control - includes installation of the district-standard LenelS2 OnGuard platform, new control panels and field devices, card reader door packages, monitored door systems, and integration of all devices into a unified, districtwide access control environment.

Intrusion Detection - includes installation of a new Bosch intrusion detection system, including control panels, motion detection devices, monitored door inputs, and associated infrastructure. The system will be fully integrated with the access control platform to support centralized monitoring and alarm event notification, with programming, commissioning, and system testing included.

Video Surveillance - includes installation of an enterprise video management system and network video recording infrastructure, along with a combination of multi-sensor, dual-sensor, fisheye, and standard dome cameras to provide comprehensive coverage across the facility. All cameras and recording systems will be fully integrated with the district’s existing security platforms to support centralized monitoring and visual verification of events.

Across the full scope of work, Convergint will provide project management, equipment procurement, installation, device hardening to support cybersecurity standards, system programming, commissioning, testing, training, and warranty services to ensure all systems are fully operational and aligned with district technology and safety requirements.

Contingency = $64,110
A contingency amount of 15% above quoted costs is included to manage unforeseen conditions associated with network installation in a new construction environment and to ensure timely project completion.

Financial impact: SPLOST VI
306.2210.530000.80336.7600.9990.8010.070.0000 Professional Services
306.2210.561600.80336.7600.9990.8010.070.0000 Expendable Equipment

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the purchase of network cabling, fiber infrastructure, testing, repair, and wireless equipment relocation services from Integrated Communication Networks, Inc. (ICN) to support infrastructure improvements and operational readiness at Ashford Park, Champion Theme Middle School, Cross Keys High School, Idlewood Elementary School, The International Student Center, Murphey Candler Elementary School and Park Lake Administrative Building at cost not to exceed $543,114.85.

Details: The network infrastructure scope for Ashford Park Elementary School, Champion Theme Middle School, Cross Keys High School, Idlewood Elementary School, The International Student Center, Murphey Candler Elementary School and Park Lake Administrative Building was developed in coordination with district operations, technology staff, and facility teams to address identified infrastructure needs resulting from renovations, maintenance activities, and system upgrades.

Key Services Include:

Structured Cabling Systems, Fiber Connectivity, Repairs & Testing = $367,396.07

Integrated Communication Networks, Inc. (ICN) will perform installation, replacement, repair, and testing of Category 6 and Category 6A structured cabling systems to support administrative offices, instructional spaces, and operational areas across district facilities. This includes new cabling pathways, telecommunications room buildouts, and expansion of network infrastructure to support instructional and operational environments. Work also includes installation of armored single-mode fiber connectivity between Main Distribution Frame (MDF) and Intermediate Distribution Frame (IDF) locations to strengthen network backbone capacity, improve redundancy, and support scalable connectivity.

Network Infrastructure Cleanup & Cable Management = $3,625

ICN will perform ceiling cleanup and cable management activities, including dressing, supporting, and organizing low-voltage cabling across instructional and operational spaces. These services improve safety, organization, and long-term maintainability of the network infrastructure while aligning with district installation standards.

Wireless Access Point and Security Device Relocation = $26,705.70

Wireless and security device relocation services include the removal, storage, and reinstallation of wireless access points and security cameras to maintain system functionality following facility renovations and infrastructure modifications.

Labor = $74,547.01

Labor services include installation, termination, testing, certification, relocation, and configuration of structured cabling, fiber infrastructure, and wireless equipment. These services ensure all systems meet district performance standards and are fully operational upon project completion.

Contingency = $70,841.07

A contingency amount is included to address unforeseen conditions associated with renovation and infrastructure modification activities, ensuring flexibility and timely completion of all work.

Financial impact: SPLOST VI
306.2210.530000.80336.7600.9990.8010.070.0000 Professional Services
306.2210.561600.80336.7600.9990.8010.070.0000 Expendable Equipment

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the DeKalb County Board of Education approve the purchase of instructional technology equipment relocation, reinstallation, classroom display systems, and related installation, configuration, warranty, and deployment services with Virtucom for Ashford Park Elementary School, Champion Middle School, Idlewood Elementary School, International Student Center, Murphey Candler Elementary School, and the Park Lake Administrative Building, at a cost not to exceed $147,963.37 AMENDED $139,113.67.

Details: The scope of work includes districtwide instructional technology equipment relocation, reinstallation, and new display system deployment to support summer renovation, HVAC upgrades, and facility improvement projects across multiple schools and administrative locations. These efforts ensure continuity of instruction, preservation of existing technology assets, and readiness of instructional and operational environments for the upcoming school year.

Instructional Technology Relocation & Reinstallation = $71,410

Virtucom will provide deinstallation, inventory, packaging, transportation, secure storage, and reinstallation of existing ViewSonic 75" interactive flat panel display systems located in instructional spaces. Services include the coordinated relocation of devices from classrooms and temporary learning environments, storage during construction and HVAC activities, and full reinstallation, remounting, and testing following project completion. This work ensures that all instructional technology is properly managed, protected, and restored to full operational functionality with minimal disruption to teaching and learning.

Administrative & Training Display Systems (New Equipment Deployment) = $57,253.80

In addition to relocation services, Virtucom will provide and install new interactive display systems to support administrative operations and staff training environments. This includes the deployment of ViewSonic interactive flat panel displays, integrated computing modules, device management licensing, and associated accessories, along with installation, configuration, and training services. These systems provide standardized, modern technology to enhance collaboration, communication, and operational efficiency within administrative spaces.

Contingency = $19,299.57

A contingency amount of 15% above quoted costs is included to address unforeseen conditions related to equipment handling, storage logistics, reinstallation activities, and installation requirements, ensuring timely project completion and minimizing the need for additional approvals.

Financial impact: SPLOST VI
306.2210.530000.80336.7600.9990.8010.070.0000 Professional Services
306.2210.561600.80336.7600.9990.8010.070.0000 Expendable Equipment

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve payment to Educational Funding Group, Inc. for E-Rate consulting services in an amount not to exceed $80,000.

Details: The Educational Funding Group, Inc. (EFG) serves as the District’s E-Rate consulting partner, guiding DCSD through the extensive rules, procedures, and compliance obligations of the federal E-Rate program. The E-Rate program, funded through the Universal Service Fund and administered by USAC under the direction of the FCC, is designed to provide discounts to assist schools and libraries in obtaining affordable telecommunications and internet access.

The E-Rate program supports two primary categories of services:

Category 1: Services that provide connectivity to and within educational facilities, including internet access and wide area network services.
Category 2: Eligible internal connections and equipment, including wireless access points, switches, routers, data cabling, and uninterruptible power supplies (UPS).

Key Services Provided by EFG:


Technology Review
Form Preparation
Competitive Bidding Support
USAC Review Support
Post-Commitment Actions
Document Retention
E-Rate Compliance and Regulatory Guidance
Ancillary Services

Continued collaboration between Educational Funding Group and DCSD has helped ensure the District consistently receives maximum benefit from the E-Rate program while strengthening and expanding its network infrastructure in a compliant and cost-effective manner.

Financial impact: General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Chief Tracey L. Whaley, Executive Director of Public Safety, Department of Public Safety

Request: It is requested that the DeKalb County Board of Education approve the use of Georgia Statewide Contract-99999-001-SPD000183002 (Hardy Chevrolet) for the purchase of support vehicles for the Public Safety Department for an amount not to exceed $1,018,185.87.

Details: The Public Safety Department is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Hardy Chevrolet. On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the supplier, Hardy Chevrolet, was awarded a contract. The contract is between the State of Georgia and Hardy Chevrolet, located at: 1249 Charles Hardy Parkway, Dallas, GA 30157. In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or other government agencies.

Financial impact: GL code 100.2600.573000.40211.7510.9990.8010.010.0000

Contact: Chief Tracey Whaley, Executive Director of Public Safety, Department of Public Safety, 678. 676.1810

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education approve the 3-month extension of Bid 22-15 School Nutrition Frozen / Temperature Control & Dry Food Products to Gordon Food Service, Inc., with no Additional Amount to this request for extension. The extension is to cover from July 1, 2026, through September 30, 2026.

Details: The renewal of Bid 22-15 Award (fourth and final renewal) was approved during the Board meeting on June 9, 2025. To ensure continued services through the current solicitation process, we are requesting an extension from July 1, 2026, through September 30, 2026.

The current solicitation process anticipates recommendation to the Board on Monday, July 13, 2026.

Frozen / Temperature Control & Dry Food Products provided by Gordon Food Service, Inc., are delivered by the vendor to schools.

Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122

Financial impact: GL account NSLP - 622.3100.563000.00062.8200.9990.8015.050.0000 with no additional amount to this extension request.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Ms. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education approve the agreement between DeKalb County School District (School Nutrition Services) and Divot Assets Inc., not to exceed the amount of $91,685. If approved by the Board, the vendor will provide inventory software and services, which include performing physical inventory at all 125 School Nutrition Sites. The proposed agreement term is from June 1, 2026, through May 31, 2027.

Details: SNS is committed to improving the accuracy, accountability, and management of its equipment and technology assets across all 125 sites. This agreement will allow the department to conduct a detailed physical inventory, export and clean existing asset data, reconcile discrepancies between records and actual equipment, and update the district’s master asset list.

Divot Assets provides the specialized capability to perform on-site inventory verification, manufacture compatible asset tags, normalize asset data, and import reconciled information into a validated system that supports ongoing inventory management. This process will improve record accuracy, strengthen compliance with district asset management requirements, and support more efficient tracking and reporting of School Nutrition Services equipment and technology resources.

Divot Assets Inc.
60 Hibbert Street
Arlington, MA 02476

Financial impact: Funds will be paid from GL accounts
622-3100-553200-00062-8200-9990-8015-050-0000
622-3100-561000-00062-8200-9990-8015-050-0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Ms. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of Bid 24-23 School Nutrition Bread Products to Bimbo Bakeries USA, Inc., not to exceed the amount of $760,000 for SY 26-27.

Details: The contract award of ITB 24-28 was initially approved by the Board on June 10, 2024. The award is an initial one (1) year base year with four (4), one (1) year renewal options.

School Nutrition Services (SNS) requests to renew contract of Bid 24-28 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective July 1, 2026 through June 30, 2027. This request is the second of four (#2 of 4) optional one (1) year renewals allowed.

Bread products provided by Bimbo Bakeries USA, Inc., are delivered by the vendor to the schools.

Bimbo Bakeries USA, Inc.
355 Business Center Dr.
Horsham, PA 19044

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $760,000 for SY26-27.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Ms. Condus Shuman, Director of School Nutrition Services, 678.676.1772

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with the total contract value amount not-to-exceed $125,968.90.

Details: The request is to approve the contract for the following:

• PrimeroEdge Software Subscriptions - Point of Service, Student Eligibility, SchoolCafe Digital Applications, Application Scanning, Inventory, Menu Planning, Production, Central Warehouse, Bid Analysis, and SchoolCafe Digital Menus, not to exceed $122,973.90.

• New Catering Module, not to exceed $2,995.

Cybersoft Technologies, Inc.,
4422 Cypress Creek Parkway, Suite 400, Houston, TX 77068

Financial impact: Funds will be paid from GL account
622.3100.543200.00062.8200.9990.8015.050.0000 in the amount
not to exceed $125,968.90

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0133
Ms. Condus Shuman, Director of School Nutrition Services, 678.676.1772

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education accept the March 2026 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: No Legal Approval Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education approve the fiscal year 2025 audit corrective action plan (CAP) developed in response to Senate Bill 68 requirements. Fiscal year 2025 audit results stipulate the District’s designated risk level as being high. The District’s corrective action plan must be presented at a regular board meeting, signed by each board member, and submitted to the State Board of Education no later than 120 days after our Audit Committee Letter (audit results) dated March 27, 2026.

Details: Senate Bill 68 stipulates that the Department of Audits and Accounts designate a risk level for each school district. The fiscal year 2025 audit contained one federal program significant deficiency (FA).

FA 2025-001 Improve Controls over Employee Compensation

This repeat finding results in the District’s designated risk level being high. Due to this designation, the District is required to submit to the State Board of Education a detailed corrective action plan within 120 days of the Audit Committee Letter (dated March 27, 2026). The corrective action plan should be presented at a regular board meeting and signed by each board member.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Effective: Upon Board Approval

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is recommended that the DeKalb County Board of Education approve the FY2027 Tentative Budget for all funds, along with the resolution to approve the Tentative Tax Levy for calendar year 2026, which funds the District’s FY2027 Tentative Budget.

Details: The FY2027 Tentative Budget (All Funds) presents estimated revenues and expenditures across all governmental funds, including the preliminary General Fund operating budget, Capital Projects, School Nutrition, and other non-major funds.

General Fund
The FY2027 tentative General Fund budget is based on maintaining an assessed millage rate of 22.78 mills. Total General Fund revenues are estimated at $1,667,288,953.61, with planned expenditures of $1,684,669,763.30. The budget also includes $10,430,000 in transfers out to support certain non-major funds and reflects a planned use of General Fund balance totaling $27,710,809.69.

Capital Projects
The tentative Capital Projects budget includes estimated annual revenues of $174,600,000.00 and expenditures of $356,967,681.00, with no transfers in from the General Fund at this time. This results in a planned annual drawdown of Capital Projects fund balance of $182,367,681.00. It is important to note that this represents an estimated annual spending projection. Capital Projects funds, including SPLOST V and VI, are multi-year in nature, and the individual project budgets previously approved by the Board remain controlling over this annual budget estimate.

School Nutrition Fund
The School Nutrition Fund includes total revenues of $90,693,581.16 and expenditures of $90,793,581.16, supported by a $100,000 transfer in. Approximately 97% of School Nutrition revenues are derived from federal sources through the Child Nutrition Program, supporting breakfast, lunch, and snack services district wide.

Non-Major Funds
The Non-Major Funds category includes reimbursable state program revenues of $22,594,103.00 and federal program revenues of $98,955,552.70, for total anticipated revenues of $122,947,155.70. Planned expenditures total $133,347,855.70, with approximately $10.33 million in additional General Fund support provided for programs such as ROTC, Athletics, and Bright from the Start.

Federal Revenue Overview
Across all funds, the FY2027 Tentative Budget includes anticipated federal revenues totaling $188,036,382.86. These funds support critical district programs, including School Nutrition ($89,080,830.16), Title I ($50,070,238.62), and Special Education ($32,558,480.00), among others.

Millage Rate and Tax Considerations
Given the current tightening conditions in the education funding landscape, administration recommends maintaining the millage rate at 22.78 mills. When applied to the preliminary tax digest, the resulting tax increase is projected to be well below the 2025 Consumer Price Index for All Urban Consumers (CPI-U) of 2.7%. While Senate Bill 33-which would remove the District’s ability to opt out of the floating homestead exemption established under HB 581-has not yet been signed into law, maintaining the 22.78 millage rate aligns with the intent of HB 581 and reflects a tax increase below the rate of inflation.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: No Legal Approval Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the DeKalb County Board of Education approve the May Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200

Status: No Legal Approval Required

Summary: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Dr. Kia Billingsley, Chief Academic Officer, Division of Teaching & Learning

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education approve the renewal to purchase, for one additional year, the Second Step Social Emotional Learning (SEL) Digital Program for the 2026-2027 school year for an amount not to exceed $313,821.90.

Details: Second Step® Elementary Digital (Grades K-5)
• Twenty (20) research-based lessons, taught once per week for 15- to 25-minutes at each grade level.
• Divided into four (4) units: Growth Mindset & Goal Setting, Emotion Management, Empathy & Kindness, and Problem-Solving. DeKalb also uses the optional Bullying and Child Protection (Erin’s Law) Units.
• Eighteen (18) targeted Tier 2 small group lessons.
• Tier 3 resources.
• Assessment Toolkit: Optional, easy-to-use universal screen, teacher referral rubric, and implementation guidance to help educators identify students in need of additional support.
• Interactive and engaging content includes videos, stories, new Brain Builder games, songs, and more.
• Aligned with Georgia ELL and Social Studies Standards
• Program training and school-wide implementation support resources are included.
Second Step® Middle School (Grades 6-8)
• Twenty-six (26) research-based and highly engaging lessons for each distinct grade level.
• Taught once per week, 25-minute interactive lessons include videos and game-like activities.
• Lessons are divided into four (4) units: Mindsets and Goals; Developing a Positive Sense of Self; Thoughts, Emotions, and Decisions; and Managing Relationships & Social Conflict & Recognizing Bullying & Harassment (optional unit DeKalb uses)
• Aligns with Georgia ELL and Social Studies Standards.
• Real Voices videos feature a diverse set of unscripted interviews with students from around U.S.
• Eighteen (18) targeted Tier 2 small group lessons.
• Tier 3 resources.
• Assessment Toolkit: Optional, easy-to-use pre-screeners and implementation guidance to help educators identify students in need of additional support
• Reinforcing content is built-in with 200 engaging 10-to-15-minute advisory activities.
• ParenTeen Connect - both in advisory materials for students and as an at-home family engagement resource featuring candid videos and guidance by leading experts on topics like communication, independence, responsibility and screen time.
• Program training and school-wide implementation support resources are included.

Financial impact: The total not-to-exceed budget of $313,821.90 for the 1-year license renewal will be purchased using funds from the Purchased Professional/Technical Services account code: 100.1000.553200.03111.7370.9990.8010.090.0000.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811
Dr. Shannon Crosslin, Senior Counseling Coordinator & Student Advancement, Division of Wrap Around Services, 404.808.8942

Effective: 08/01/2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Kishia Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education ("the Board") approve a 12-month contract with SchooLinks for an amount not to exceed $477,000 as part of the TIPS contract number 250802.

Details: On January 9, 2019, the DeKalb County School District Board of Education approved the purchase of the district’s first College and Career Readiness (CCLR) platform. This platform supports school counselors, Post secondary Transition Specialists, and Senior Advisory Liaisons in working directly with students to develop and implement individualized post-secondary plans while also supporting Social Emotional Learning (SEL) lessons.

The district is transitioning its College and Career Readiness platform to SchooLinks, which will serve as the centralized system for college, career, and life readiness planning for all students. SchooLinks is an online platform that can be accessed anytime, from any location, by both staff and students, ensuring continuity of services and consistent access to planning tools and resources.

The platform provides students with a variety of tools designed to support post secondary planning and exploration. These include self-discovery and career assessments, career exploration resources, communication tools, college-matching features, scholarship search capabilities, goal-setting tools, work-based learning tracking, and opportunities for virtual engagement with college representatives.

Beginning in kindergarten and continuing through high school, students will utilize the platform to complete career exploration activities and develop individualized academic and career plans. Junior and senior students will utilize the CCLR platform to apply to colleges and universities, submit requests for official transcripts, and access scholarship opportunities. The platform will also serve as the district’s centralized system for collecting and reporting scholarship data for graduating seniors.

Additionally, required activities are aligned with the Georgia Department of Education-such as the ‘'Top State for Talent Act House Bill 192" (formerly B.R.I.D.G.E Law) mandates, Child Protection Units, and Bullying Prevention lessons are completed within the platform, and the corresponding data reports are submitted annually to the Georgia Department of Education.

Georgia Work-Based Learning Data Reporting Alignment - Sole Source with SchooLinks is the only CCLR platform GADOE approved Work-Based Learning management solution that generates data that is fully aligned with the official state definitions and requirements.

SchooLinks automatically formats and pushes all required data directly into the reporting portal in compliance with the GADOE submission standards, hence increasing reporting efficiency by eliminating manual reporting.

Financial impact: The total budget of $477,000 for the K-12 SchooLinks platforms will be allocated from Purchased Professional and Technical Services: 100.2100.530010.63711.7040.9990.8010.090.0000.

Contact: Kishia Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811
Mr. Christopher Key, Executive Director of Student Advancement, Division of Wrap Around Services, 678.485.9544
Dr. Shannon Crosslin, Senior Coordinator & School Counseling, Division of Wrap Around Services, 404.808.8942

Effective: 07/01/2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County School District approve to enter into a one-year, performance-based contract not to exceed $500,000 with CaissaK12 to implement a comprehensive student recovery and recruitment initiative.

Details: The proposed contract is structured as a 100% performance-based model, ensuring fiscal responsibility and eliminating financial risk to the district. DeKalb County Schools will pay CaissaK12 $890 per student only after the student has been successfully enrolled, is actively attending, and is verified during the official Full-Time Equivalent (FTE) count. While the state provides approximately $4,000-$5,000 per student on average, total funding per student is significantly higher when local and federal sources are included, further increasing the financial benefit of each student recovered. This model creates an immediate positive return on investment and ensures that the district only pays for verified results, not effort or outreach activities.

This request is being presented as a sole source procurement in accordance with Board Policy DJE III(d)3b and Section 211 of the E-Government Act of 2002 related to cooperative purchasing. The district has conducted a thorough review of other companies that may offer similar services; however, based on the comprehensive scope, performance-based pricing structure, proprietary tracking methods, and demonstrated ability to deliver measurable enrollment outcomes.

Financial impact: DCSD is requesting an amount not to exceed $500,000 for a one-year collaboration with CaissaK12 for student recovery and recruitment efforts using General Funds as the funding source. This initiative represents a strategic and time-sensitive opportunity to recover students, restore critical funding, and strengthen engagement with families and the broader community during a pivotal period for the district. By aligning student recovery efforts with the Student Assignment Project, DeKalb County School District ensures that planning decisions are informed, resources are maximized, and schools are positioned for long-term success. Approval of this contract will enable the district to take a proactive, results-driven approach to enrollment stabilization while ensuring responsible stewardship of public funds.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811
Dr. Darnell T. Logan, Director, Division of Wrap Around Services, 678.676.1811

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity

Request: It is requested that the DeKalb County Board of Education approve Bid #26-716 for Catalog Discount - Athletics Department Uniforms and Equipment for the following vendors: Baker’s Sports Inc.; BSN Sports, LLC; TJF Ventures dba Fitness Superstore; LK Sports Co.; Riddell All American; School Health Corporation; and Trisports LLC, in an amount not to exceed $3,000,000.

Details: The DeKalb County School District (DCSD) Athletic Department requested catalog discounts for athletic uniforms and equipment to provide schools with access to competitively priced products from multiple vendors throughout the year. An Invitation to Bid (ITB) was issued on January 29, 2026, advertised in The Champion, posted on the DCSD IonWave website, and electronically distributed to 865 vendors. Seven (7) bids were received on March 3, 2026, and all were deemed responsive.

Based on the evaluation results, the award is recommended to the following seven (7) vendors: Baker’s Sports Inc.; BSN Sports, LLC; LK Sports Company; Riddell All American; School Health Corporation; TJF Ventures LLC dba Fitness Superstore; and Trisports LLC.

Financial impact: 607.3200.561510.60767.7090.9990.8010.092.0000 - Athletic Uniforms
607.3200.561520.60767.7090.9990.8010.092.0000 - Athletic Equipment

Contact: Dr. Triscilla Weaver, Chief of Access and Opportunity, Division of Access & Opportunity, 678.676.0485
Mrs. Myss Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678.676.182

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Summary: Presented by: Dr. Cherisse Campbell, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Summary: Presented by: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education accept the proposed revisions to Board Policy DFK: Gifts and Bequests as a first read.

Details: Board Policy DFK: Gifts and Bequests. The proposed policy includes language clarifications and updates related to authority for the acceptance of donations at the school, department/division and district level. The Policy Committee reviewed the proposed revisions and recommended the placement of this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education accept the proposed revisions to Board Policy KEB: Solicitations as a first read.

Details: Board Policy KEB: Solicitations. The proposed policy includes language to address the DeKalb Schools Educational Foundation and their role in supporting the district. The Policy Committee reviewed the proposed revisions and recommended placing this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education accept the proposed revisions to Board Policy CN: Administrative Records as a first read.

Details: Board Policy CN: Administrative Records. The proposed policy includes a training requirement and includes supporting regulations to address Open Records Requests and document maintenance processes. The district’s records retention schedule is also a supporting exhibit. The Policy Committee reviewed and proposed revisions and recommended placement of this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education accept the proposed revisions to Board Policy JBCC: Student Assignment as a first read.

Details: Board Policy JBCC: Student Assignment. The proposed policy includes language updates and clarifications. There will also be a supporting regulation primarily addressing programs excluded from this policy, students of full-time employees and sibling preference. The Policy Committee reviewed the proposed revisions and recommended placing this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education accept the proposed draft of Board Policy BA: Goals and Objectives as a first read.

Details: Board Policy BA: Goals and Objectives. A comprehensive access and opportunity audit was performed. The results showed disparities in student achievement outcomes, graduation rates, access to advanced coursework, and other critical measures of student access and success. The proposed policy includes language that demonstrates the Board's shared commitment to provide each DCSD student with the resources, support, and pathways they need to succeed and reach their full potential. The policy also addresses access and opportunity considerations for staff. The Policy Committee reviewed the proposed draft and recommended placing this policy on today's agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: No Legal Approval Needed

Summary: Provided by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Summary: Convened by: Ms. Allyson Gevertz, Board Chair

It is requested that the DeKalb County Board of Education convene the May 11, 2026, business meeting.

Motion by: ____________________
Seconded by: _________________
Vote: __________________________

Summary: Convened by: Ms. Allyson Gevertz, Board Chair

*Speakers
1. Sarah Rauers
2. Claire Kostopoulos
3. Karis Sumner
4. Tabitha Barnette Replacement Speaker: Torra Hancock
5. Donna Priest-Brown
6. Tommy Travis
7. Gina Smith Mangham
8. Miriam Martin
9. Lance Hammonds
10. Mitch Melan
11. Arianna Nembhard
12. Sally Chasteen Request Withdrawn ~ Replacement Speaker: Sheena Robinson
13. Katherine Murphey
14. Kallarin Richards
15. Kowanna Clemons
16. Fiona Bethea
17. Reverend Kevin Moore
18. Alison Cundiff
19. Jack Skuban
20. Tracy Brisson

Summary: It is requested that the DeKalb County Board of Education approve the May 11, 2026, consent agenda items.

Motion by: ___________________
Seconded by: ________________
Vote: _________________________

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: It is requested that the DeKalb County Board of Education approve the hiring recommendation of Mr. Weyman Fredrick Christopher to the position of Director of Procurement, in the Division of Finance, as discussed in the executive session.

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: It is requested that the DeKalb County Board of Education approve the hiring recommendation of Mr. Tracey Whaley to the position of Chief of Police and Public Safety, in the Office of the Superintendent, as discussed in the executive session.

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: It is requested that the DeKalb County Board of Education approve the hiring recommendation of Ms. Condus Z. Shuman to the position of Executive Director of School Nutrition Services, in the Division of Finance, as discussed in the executive session.

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: It is requested that the DeKalb County Board of Education approve Student Appeal Case #26-14, as discussed in executive session.

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Request: It is requested that the DeKalb County Board of Education approve the decision of Finding of Fact Case Number # 26-500, as discussed in executive session.

Summary: Presented by: Ms. Allyson Gevertz, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the May 11, 2026, work session and business meeting.

Motion by: ______________________
Seconded by: ___________________
Vote: ____________________________