Agenda Item
i. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc. (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (1) period, expiring May 20, 2026, not to exceed $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal (#1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal (#2) is implemented in May 2026. This request for additional funding is required immediately. Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services districtwide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offerors to provide supplemental custodial services districtwide on an as-needed basis. The upcoming renewal term (#2) was approved by the Board on March 9, 2026, and will become effective May 21, 2026. This action leaves a funding gap with the current renewal term (#1), requiring a request to increase the spending limit for this term by $3,000,000. Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding.
Financial impact: General Fund Budget (Deferred Maintenance): 100-2600-541000-00011-7520-9990-8013-040-0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/16/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Linda Crocker
McGriff, a Marsh & McLennan Agency LLC Company PHONE FAX
3400 Overton Park Drive SE (A/C, No, Ext):
404 497-7500 (A/C, No):
Suite 300 E-MAIL
ADDRESS: Linda.Crocker@marshmma.com
Atlanta, GA 30339
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A :The Travelers Indemnity Company of America 25666
INSURED INSURER B :Travelers Property Casualty Company of America 25674
American Facility Services, Inc.
1325 Union Hill Ind Court INSURER C :The Standard Fire Insurance Company 19070
Suite A
INSURER D :
Alpharetta, GA 30004
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER:N4NJWJ5Z REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X P-630-B0616786-TIA-25 05/19/2025 05/19/2026 1,000,000
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED 1,000,000
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 10,000
X X PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO- 2,000,000
POLICY X JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
B AUTOMOBILE LIABILITY 810-B0616737-25-43-G 05/19/2025 05/19/2026 COMBINED SINGLE LIMIT
(Ea accident) $ 1,000,000
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED X X BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
B X UMBRELLA LIAB X CUP-B0620044-25-43 05/19/2025 05/19/2026 2,000,000
OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE X X AGGREGATE $ 2,000,000
DED X RETENTION $ 0 $
C WORKERS COMPENSATION UB-B0616725-25-43-G 05/19/2025 05/19/2026 X PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? Y N/A X
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
$
$
$
$
$
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: RFP #24-564, HVAC Repair and Installation Services. DeKalb County School Board, the DeKalb County School District, DCSD, and their officials, officers, employees,
agents, volunteers and assigns are included as Additional Insured with respect to General Liability and Automobile Liability and coverages are Primary and
Non-Contributory where required by written contract. Waiver of Subrogation is included with respect to General Liability, Automobile Liability and Workers Compensation
Coverages where required by written contract. The Umbrella Liability is Follow Form.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
Page 1 of 1 © 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD