2026 Chronology K-12

Chronology- Student Information System (SIS) Support, Data Services, and
Ancillary Applications (K-12)

DeKalb County School District utilizes K-12 Solutions Group to provide critical support services,
data tools, and ancillary applications that extend and enhance the functionality of the district’s
Student Information System (SIS). These services have been implemented to support
districtwide student services operations, compliance requirements, data reporting, and system
integrations across schools and central office departments. Since implementation, K-12
Solutions Group has provided supplemental systems and services that support intervention
tracking, student services management, volunteer management, data visualization, and
integration with the district’s SIS environment.

The system is fully integrated with instructional, operational, and reporting processes across
schools and central office departments. Program areas supported include Counseling, Career
and Technical Education (CTAE), English Learners (EL/ESOL), Special Education, Pre-K,
School Choice, Student Services, and Research and Accountability. These tools enhance the
district’s ability to manage student data, monitor interventions, and provide actionable insights
through integrated data visualization and reporting platforms.

For the 2026-27 school year, the district will continue its use of K-12 Solutions Group services
through an annual renewal agreement to support approximately 90,265 students and maintain
supplemental applications, integration services, and data tools aligned with the district’s SIS
environment. The renewal includes data visualization services, reporting tools, and ancillary
applications designed to support compliance, operational efficiency, and data-informed
decision-making.

Key Services Include:

SIS Support and Ancillary Applications = $362,466.25

   ●​ Tiered Student Information System (SIS) support services aligned to district operations,
      including ongoing troubleshooting, system configuration assistance, and user support
   ●​ ETCH platform licensing to support workflow management, document tracking, and
      automation of internal business processes across departments
   ●​ ETCH annual support and enhancement services to maintain system performance and
      implement updates aligned with district needs
   ●​ SWARM application licensing to support operational and programmatic functions,
      including data organization and process management
   ●​ SWARM annual support and enhancement services to ensure continued functionality
      and system updates
   ●​ 504 student services tracking system to support compliance with federal requirements,
      including documentation and monitoring of student accommodations
   ●​ 504 annual support and enhancement services to maintain compliance tools and system
      performance
   ●​ Checkmate PRO system for volunteer and visitor management, including background
      tracking, compliance monitoring, and reporting capabilities
   ●​ Checkmate PRO and Volunteer system support and enhancement services to ensure
      system reliability and continued updates
   ●​ SAFE application licensing supporting student-related operational processes and
      program management needs
   ●​ MTSS (Multi-Tiered System of Supports) platform licensing to support intervention
      tracking, student progress monitoring, and data-driven support strategies
   ●​ MTSS annual support and enhancement services to maintain system functionality and
      align with district intervention frameworks
   ●​ SIS integration and technical maintenance services across all district schools, ensuring
      consistent connectivity and data exchange between K-12 applications and the core SIS
   ●​ Training days to support district staff in system use, configuration, and best practices,
      including onboarding and ongoing professional learning
   ●​ Managed services support days to provide ongoing operational and technical
      assistance, including system optimization and issue resolution

Data Visualization and Reporting Services = $247,948.40

   ●​ Data Visualization API to enable integration between district data systems and reporting
      tools, supporting real-time and near real-time data access
   ●​ Template library to provide standardized dashboard frameworks, improving consistency
      and efficiency in report development
   ●​ Ongoing support services for data visualization tools and reporting environments,
      including maintenance, updates, and user assistance
   ●​ Tableau ecosystem services and licensing, including Tableau Server hosting for
      centralized data storage and secure districtwide reporting, Tableau Creator licenses for
      advanced analytics and dashboard development, and Tableau Viewer licenses to
      provide broad, read-only access to dashboards and reports for school and district staff
   ●​ Consultation services to support data strategy, dashboard development, and
      optimization of reporting tools aligned with district priorities
   ●​ Support for development of interactive dashboards and visual reports to enhance data
      accessibility, transparency, and decision-making across the district

Projected Growth Allowance (Contingency)= $2,500

The total cost of the renewal is based on projected student enrollment, licensing quantities, and
service utilization at the time of quote development. Actual costs may vary slightly due to
fluctuations in student Full-Time Equivalent (FTE) counts, additional licensing needs (such as
user or viewer licenses), the potential inclusion of additional applications or modules, and other
operational adjustments identified during the fiscal year. To account for these variables and
ensure continuity of services without disruption, a nominal growth allowance is included within
the not-to-exceed amount. This approach minimizes the need for subsequent adjustments while
maintaining alignment with actual usage and district needs.

Approval of this renewal ensures uninterrupted access to the district’s supplemental SIS support
services, data visualization tools, and ancillary applications, including system integrations,
reporting capabilities, ongoing maintenance, and support services. This action supports
operational continuity, compliance requirements, and data-informed decision-making across the
district.

The total cost of the renewal is based in part on student enrollment and service utilization levels
reflected in the district’s full-time equivalent (FTE) counts at the time of quote development. As a
result, the final invoiced amount may increase or decrease slightly depending on actual student
enrollment and service usage at the time of billing, ensuring alignment between costs and the
number of students and services supported.

Procurement:

Pursuant to Board of Education Purchasing Policy DJE, this purchase qualifies as a
single-source renewal due to required system continuity, compatibility, and standardization. K-12
Solutions Group provides specialized services, proprietary applications, and integrations that
are fully aligned with and embedded within the district’s existing Student Information System
environment. Continued licensing, support, and integration services are necessary to maintain
system functionality and avoid disruption to critical student services and data operations.
Transitioning to alternative solutions would require significant reconfiguration, potential data
migration, staff retraining, and could introduce operational risk. Accordingly, this renewal meets
the policy definition of single source for the continuation of established systems and services.

Financial Impact:

 Year                Supplemental Services       Core SIS w/ Campus Analytics             Total Cost

                     (K-12)                   (Infinite Campus)
 2024-25                           Submitted by K-12 for all services                     $1,296,642.80
 2025-26             $1,290,280.96            $50,600                                     $1,340,280.96
                     Core Renewal + Add-on    Campus Analytics only
 2026-27             $598,147.98              Not included in this request                $598,147.98
                                                                                          requested

Prior year totals reflect combined services historically procured through K-12 Solutions Group,
which included both core Student Information System support and supplemental applications,
integrations, and analytics services. Beginning in FY2026-27, the district is separating the core
Infinite Campus Student Information System renewal from supplemental services.