Agenda Item
ii. Resolution and Modification ~ Georgia Department of Education Capital Outlay Application for FY2023 ~ Updated 5.11.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:
A Resolution requesting modification of the FY2022 and FY2023 Capital Outlay Application
Authorization to staff to submit the resolution to the Georgia Department of Education (GaDOE).
The following is the Capital Outlay project application for withdrawal:
Project Name Project #
23-644-003 Druid Hills HS
Why: Approval and submission of the Resolution to Modify the FY2023 Capital Outlay Applications will allow the projects included in those applications to be applied for in future applications and ensure that these projects receive the full amount of reimbursement for which they are eligible.
Details: To ensure that the DeKalb County School District (“DCSD”) will be able to maximize the reimbursement received, it is proposed that projects in the FY2022 and FY2023 Capital Outlay Applications that have not yet begun construction be withdrawn from these applications. Withdrawal of these projects from the applications will reset the timeline for reimbursement eligibility and allow these projects to be eligible for inclusion in the upcoming fiscal year 2027 Capital Outlay Application.
The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2022 and fiscal year 2023 on November 9, 2020, and October 18, 2021, respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.
Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount.
Financial impact: No Financial Impact
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
RESOLUTION
WHEREAS, the DeKalb County Board of Education (“Board”) has previously approved the FY
2023 capital outlay applications; and
WHEREAS, the Georgia Department of Education and the Georgia Board of Education have
previously approved DCSD’s FY 2023 capital outlay applications; and
WHEREAS, the DeKalb County School District will no longer seek reimbursement for one
project in the FY 2023 capital outlay applications;
NOW, THEREFORE, BE IT RESOLVED THAT:
The DeKalb County Board of Education requests that the Georgia Department of Education
revise the DeKalb County School District’s FY 2023 Capital Outlay Applications to remove
the following projects:
Project # Project Name
23-644-003 Druid Hills HS
This 11th day of May, 2026
DEKALB COUNTY BOARD OF EDUCATION DEKALB COUNTY SCHOOL DISTRICT
By: ____________________________ ___________________________________
Ms. Allyson Gevertz, Chairperson Dr. Norman C. Sauce III, Superintendent