Agenda Item
ii. Resolution and Modification ~ Georgia Department of Education Capital Outlay Application for FY2023 ~ Updated 5.11.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:
A Resolution requesting modification of the FY2022 and FY2023 Capital Outlay Application
Authorization to staff to submit the resolution to the Georgia Department of Education (GaDOE).
The following is the Capital Outlay project application for withdrawal:
Project Name Project #
23-644-003 Druid Hills HS
Why: Approval and submission of the Resolution to Modify the FY2023 Capital Outlay Applications will allow the projects included in those applications to be applied for in future applications and ensure that these projects receive the full amount of reimbursement for which they are eligible.
Details: To ensure that the DeKalb County School District (“DCSD”) will be able to maximize the reimbursement received, it is proposed that projects in the FY2022 and FY2023 Capital Outlay Applications that have not yet begun construction be withdrawn from these applications. Withdrawal of these projects from the applications will reset the timeline for reimbursement eligibility and allow these projects to be eligible for inclusion in the upcoming fiscal year 2027 Capital Outlay Application.
The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2022 and fiscal year 2023 on November 9, 2020, and October 18, 2021, respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.
Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount.
Financial impact: No Financial Impact
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Resolution to Modify Capital Outlay Applications-
FY2023
Purpose:
Resolution and Modification of State Capital Outlay Application for the FY2023.
Background
Georgia Department of Education (GaDOE) regulations require that any project for
which reimbursement is applied must be completed and closed out with the GaDOE
within five (5) years of the fiscal year for which they were applied. Any funds not
reimbursed within the five-year window will be returned to district’s Earned
Entitlement.
On November 9, 2020, and October 18, 2021, the DeKalb County Board of
Education approved the Capital Outlay Applications for Fiscal Year 2022 and Fiscal
Year 2023, respectively. Since these applications for reimbursement were
approved, several projects included in these applications have been delayed and
are potentially in danger of extending beyond the five-year eligibility timeline for
reimbursement. The delayed projects have not yet begun construction.
To ensure that these projects retain their eligibility for the full amount of
reimbursement by ensuring completion and close-out within the five-year window,
the delayed projects which have not yet begun construction, will be removed from
their current applications, and will be included in future applications.
Project Name Project #
23-644-003 Druid Hills HS