Agenda Item
ii. Contract Award ~ ITB 26-726 – District Wide Tree Cutting & Trimming Services ~ Atlanta Pro Group, LLC, Atlanta Premier Tree Solutions, LLC, Casey Tree Experts, Inc., Good Choice X-pert Tree Service, LLC, One Two Tree, LLC, Richmond Tree Experts GA, LLC, Sesmas Tree Service, LLC, Smiles Pipeline Service Inc., The F.A. Bartlett Tree Expert Company, Total Outdoor, LLC, W.E. Hicks, Inc., and Worldscapes, LLC (Not to Exceed $3,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB No. 26-726 District Wide Tree Cutting & Trimming Services in an amount not to exceed $3,500,000 to:
• Atlanta Pro Group, LLC
• Atlanta Premier Tree Solutions, LLC
• Casey Tree Experts, Inc.
• Good Choice X-pert Tree Service, LLC
• One Two Tree, LLC
• Richmond Tree Experts GA, LLC
• Sesmas Tree Service, LLC
• Smiles Pipeline Service Inc.
• The F.A. Bartlett Tree Expert Company
• Total Outdoor, LLC
• W.E. Hicks, Inc.
• Worldscapes, LLC
Why: Approval of the contract award for ITB 26-726 Districtwide Tree-Cutting and Trimming Services ensures that DeKalb County School District (DCSD) maintains district-wide tree cutting, trimming, removal, and emergency response services to maintain safe and accessible school campuses. These services are critical to mitigating hazards, preventing storm-related damage, and ensuring the safety of students, staff, and visitors.
Details: The approval of this award will allow the Facilities Department to retain multiple, qualified vendors and provide timely and professional tree cutting and trimming services districtwide. Comprehensive services include on-demand tree cutting, trimming, stump grinding, debris removal, and emergency services across all DCSD facilities. The Invitation to Bid (“ITB”) solicitation, was issued and posted to Ionwave, and posted to the DCSD website, on February 12, 2026. It was advertised in the Champion newspaper on February 12, 2026, and February 19, 2026. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
On March 6, 2026, twelve (12) proposals were received and reviewed, and all were deemed responsive to the requirements of the solicitation. Based on the bid tabulation and evaluation committee review, the committee recommended the award to all twelve (12) responsive vendors, to provide adequate vendor coverage, competitive pricing, and efficient and timely response, to routine and emergency plumbing service needs across the District. Based on the evaluation committee, the following companies were recommended for the award:
1. Atlanta Pro Group, LLC is located at 1545 Pennsylvania Ave, McDonough, Ga 30253
2. Atlanta Premier Tree Solutions, LLC is located at 8525 Serenbe Rd., Chattahoochee Hills, Ga 30268
3. Casey Tree Experts, Inc. is located at PO Box 1276 Lilburn, GA 30048
4. Good Choice X-pert Tree Service, LLC is located at 2320 Fairview RD. Stockbridge, GA 30281
5. One Two Tree, LLC is located at 199 Longwood Dr S.W. Marietta, GA. 30008
6. Richmond Tree Experts GA, LLC is located at 551 Hickory Lake Drive, Acworth, GA 30101
7. Sesmas Tree Service, LLC is located at 1530 Purcell Rd, Lawrenceville, GA 30043
8. Smiles Pipeline Service Inc. is located at 250 Robinson Dr., Suite A, Fayetteville, GA, 30214
9. The F.A. Bartlett Tree Expert Company is located at 3524-A Lawrenceville HWY, Tucker, GA 30084
10. Total Outdoor, LLC is located at 613 Baymist CT, Loganville, GA 30052
11. W.E. Hicks, Inc. is located at 3 Georgia Ave., PO Box 10 Cave Spring, GA 30124
12. Worldscapes, LLC is located at 99 Peachtree St. Ne Suite 400 Atlanta, GA 30309
Financial impact: General Fund (Maintenance Operations): 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award
ITB 26-726 – District- Wide Tree Cutting & Trimming Services
Scope:
Contract Award -ITB 26-726-Districtwide Tree Cutting & Trimming Services_
Multiple Vendors – to provide district-wide tree cutting, trimming, removal,
stump grinding, debris hauling, and emergency services across all DeKalb
County School District facilities. Services are to be performed on an as-needed
basis to ensure safe and well-maintained school environments.
Contract Term:
The contract award is for an initial one (1) year term, and may contain four (4), one
(1) year renewal options subject to Board Approval and funding on an annual basis.
The contract is effective upon Board approval and a fully executed contract.
Solicitation Process:
Invitation to Bid (ITB) 26-726 District-Wide Plumbing Services was posted to
IonWave on February 12, 2026. ITB 26-726 was advertised in the Champion
Newspaper on February 12, 2026, and February 19, 2026. Electronic notification of
the upcoming bid was sent to 8 vendors from the DCSD vendor list, 956 vendors
through the State of Georgia Procurement Registry and 5 vendors through IonWave
IonWave to maximize vendor participation.
A total of twelve (12) bids were received and all twelve (12) were deemed
responsive to the requirements of the solicitation. The evaluation committee
reviewed the bid tabulation, vendor qualifications, and pricing to determine
responsiveness and responsibility.
Award Process:
Based on the evaluation, it was determined that awarding to multiple vendors is in
the best interest of the District to ensure adequate coverage, competitive pricing,
and timely response to routine and emergency service needs across all facilities.
This agenda item requests approval of the contract award to multiple qualified
vendors to provide district-wide tree cutting and trimming services. This multi-
vendor approach supports operational efficiency, improves response times, and
ensures safe and well-maintained school grounds across the District.