Agenda Item
i. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc. (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (1) period, expiring May 20, 2026, not to exceed $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal (#1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal (#2) is implemented in May 2026. This request for additional funding is required immediately. Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services districtwide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offerors to provide supplemental custodial services districtwide on an as-needed basis. The upcoming renewal term (#2) was approved by the Board on March 9, 2026, and will become effective May 21, 2026. This action leaves a funding gap with the current renewal term (#1), requiring a request to increase the spending limit for this term by $3,000,000. Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding.
Financial impact: General Fund Budget (Deferred Maintenance): 100-2600-541000-00011-7520-9990-8013-040-0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/15/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does
not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT NAME:
PAYCHEX INSURANCE AGENCY INC
PHONE (800) 472-0072 FAX (585) 389-7894
76210755 (A/C, No, Ext): (A/C, No):
225 KENNETH DR STE 110
E-MAIL ADDRESS:
ROCHESTER NY 14623
INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : Hartford Fire and Its P&C Affiliates 00914
INSURED INSURER B :
KLEANPRO FACILITY SERVICES LLC INSURER C :
3 DUNWOODY PARK STE 121
INSURER D :
ATLANTA GA 30338-6709
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/Y YYY)
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE
CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
PRO- LOC
POLICY PRODUCTS - COMP/OP AGG
JECT
OTHER:
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
(Ea accident)
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED
BODILY INJURY (Per accident)
AUTOS AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS AUTOS (Per accident)
OCCUR EACH OCCURRENCE
UMBRELLA LIAB
EXCESS LIAB CLAIMS-
AGGREGATE
MADE
DED RETENTION $
WORKERS COMPENSATION PER OTH-
X
AND EMPLOYERS' LIABILITY STATUTE ER
ANY Y/N E.L. EACH ACCIDENT $500,000
PROPRIETOR/PARTNER/EXECUTIVE
A N/ A 76 WEG BK9LN7 10/01/2025 10/01/2026 E.L. DISEASE -EA EMPLOYEE $500,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under E.L. DISEASE - POLICY LIMIT $500,000
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Those usual to the Insured's Operations.
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