Agenda Item
l. Approval of Instructional Technology Equipment Relocation, Reinstallation, and Classroom Display Systems with Virtucom for Ashford Park Elementary School, Champion Middle School, Idlewood Elementary School, International Student Center Murphey Candler Elementary School, and the Park Lake Administrative Building (AMENDED Not to Exceed $139,113)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the purchase of instructional technology equipment relocation, reinstallation, classroom display systems, and related installation, configuration, warranty, and deployment services with Virtucom for Ashford Park Elementary School, Champion Middle School, Idlewood Elementary School, International Student Center, Murphey Candler Elementary School, and the Park Lake Administrative Building, at a cost not to exceed $147,963.37 AMENDED $139,113.67.
Why: The Division of Information and Instructional Technology (DIIT) seeks approval to procure instructional technology services and equipment from Virtucom to support summer renovation activities, instructional continuity, and classroom readiness across multiple facilities. The Virtucom scope includes deinstallation, relocation, storage, and reinstallation of existing ViewSonic interactive flat panel displays (IFPDs), as well as the procurement of new interactive display systems and associated computing components.
These services ensure that existing instructional technology assets are safely removed, properly stored, and reinstalled following construction and HVAC improvements, while also supporting the deployment of new classroom display technology where required. This approach maximizes the use of existing district assets while maintaining consistent instructional technology standards and minimizing disruption to teaching and learning environments.
Details: The scope of work includes districtwide instructional technology equipment relocation, reinstallation, and new display system deployment to support summer renovation, HVAC upgrades, and facility improvement projects across multiple schools and administrative locations. These efforts ensure continuity of instruction, preservation of existing technology assets, and readiness of instructional and operational environments for the upcoming school year.
Instructional Technology Relocation & Reinstallation = $71,410
Virtucom will provide deinstallation, inventory, packaging, transportation, secure storage, and reinstallation of existing ViewSonic 75" interactive flat panel display systems located in instructional spaces. Services include the coordinated relocation of devices from classrooms and temporary learning environments, storage during construction and HVAC activities, and full reinstallation, remounting, and testing following project completion. This work ensures that all instructional technology is properly managed, protected, and restored to full operational functionality with minimal disruption to teaching and learning.
Administrative & Training Display Systems (New Equipment Deployment) = $57,253.80
In addition to relocation services, Virtucom will provide and install new interactive display systems to support administrative operations and staff training environments. This includes the deployment of ViewSonic interactive flat panel displays, integrated computing modules, device management licensing, and associated accessories, along with installation, configuration, and training services. These systems provide standardized, modern technology to enhance collaboration, communication, and operational efficiency within administrative spaces.
Contingency = $19,299.57
A contingency amount of 15% above quoted costs is included to address unforeseen conditions related to equipment handling, storage logistics, reinstallation activities, and installation requirements, ensuring timely project completion and minimizing the need for additional approvals.
Financial impact: SPLOST VI
306.2210.530000.80336.7600.9990.8010.070.0000 Professional Services
306.2210.561600.80336.7600.9990.8010.070.0000 Expendable Equipment
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Sales Price Quote
Date Quote #
1 Sun Ct NW 03/18/2026 VQ2603162533
Norcross, GA 30092
www.virtucom.com
To School Name
Dekalb County School District William Clowers
Expires Sales Rep
04/17/2026 Chris Schwab
Description Quantity Unit Price Amount
Viewsonic IFP7541 ViewBoard 4K Interactive Flat Panel touch screen 15 $2,833.00 $42,495.00
with upgrade to 5Yr Warranty, Viewsonic Advanced Manager Console
License - 5yr, - Includes Installation, Configuration, Support Services,
Training and including * Wall Mounting Bracket * Dual Band Wireless
Module * 15ft HDMI cable * 15ft USB M/M Cable * 15ft DP M/M cable.
Equalis Group, BuyBoard or Tip Tap National Cooperative Agreement.
Viewsonic Slot in PC. Intel 7 processor, 16GB Ram, 512GB SSD, 15 $983.92 $14,758.80
Windows 11, wifi adapter.
Subtotal: $57,253.80
We appreciate your business.
Tax Total (0.00%): $0.00
Please note that pricing may become subject to increase in 2026, due to unprecedented surge in
demand on increasing AI adoption.
Total: $57,253.80
We appreciate the opportunity to quote. If you have any questions, please call us at (800)890-2611 or fax us at
(770)908-8007.
Unless otherwise noted, prices on this quote are good for thirty (30) days from the above date. This does not promise
delivery date or availability of the product(s). This quote is non-transferable and valid only for the company/individual
named above. No refunds on deposits for special order items. Our standard terms are net thirty days.