Agenda Item
i. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc. (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (1) period, expiring May 20, 2026, not to exceed $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal (#1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal (#2) is implemented in May 2026. This request for additional funding is required immediately. Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services districtwide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offerors to provide supplemental custodial services districtwide on an as-needed basis. The upcoming renewal term (#2) was approved by the Board on March 9, 2026, and will become effective May 21, 2026. This action leaves a funding gap with the current renewal term (#1), requiring a request to increase the spending limit for this term by $3,000,000. Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding.
Financial impact: General Fund Budget (Deferred Maintenance): 100-2600-541000-00011-7520-9990-8013-040-0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 24-557 - Supplemental Custodial Services
Spend Limit Increase
Scope:
Approval of a spend limit increase to Renewal #1 ~ RFP 24-557 - Supplemental
Custodial Services -KleanPro Facility Services, LLC, Building Maintenance
Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance
Services Inc, to provide gap funding for the current renewal (#1), expiring May
20, 2026.
Contract/Renewal Term:
The DeKalb County School District Board of Education (“the Board”) approved the
award for an initial one (1) year term with four (4), one (1) year options to renew
subject to Board approval on an annual basis.
The current renewaL terms are as follows:
• Contract Year 2, Renewal #1 (1 of 4) Not to Exceed $3,000,000, as fol-
lows:
o KleanPro Facility Services LLC
o Building Maintenance Services, Inc.
o American Facility Services, Inc.
o Pinnacle Maintenance Services Inc.
The current renewal ( #1) does not expire until May 20, 2026, leaving a gap
in funding until the approved renewal ( #2) is implemented in May 2026.
This request for additional funding is required immediately.
*This Agenda Item requests an increase in the not to exceed amount of
$3,000,000 to the first of four (#1 of 4) renewal term in addition to the
previously approved not to exceed renewal amount of $9,000,000.