Agenda Item
b. SchooLinks: College and Career Readiness Platform (Not to Exceed $477,000)
Summary: Presented by: Kishia Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the DeKalb County Board of Education ("the Board") approve a 12-month contract with SchooLinks for an amount not to exceed $477,000 as part of the TIPS contract number 250802.
Why: This request is for a contract with SchooLinks, a comprehensive college and career readiness and social-emotional learning solution for twenty-four (24) high schools, twenty (20) middle schools, and eighty-six (86) elementary schools.
Details: On January 9, 2019, the DeKalb County School District Board of Education approved the purchase of the district’s first College and Career Readiness (CCLR) platform. This platform supports school counselors, Post secondary Transition Specialists, and Senior Advisory Liaisons in working directly with students to develop and implement individualized post-secondary plans while also supporting Social Emotional Learning (SEL) lessons.
The district is transitioning its College and Career Readiness platform to SchooLinks, which will serve as the centralized system for college, career, and life readiness planning for all students. SchooLinks is an online platform that can be accessed anytime, from any location, by both staff and students, ensuring continuity of services and consistent access to planning tools and resources.
The platform provides students with a variety of tools designed to support post secondary planning and exploration. These include self-discovery and career assessments, career exploration resources, communication tools, college-matching features, scholarship search capabilities, goal-setting tools, work-based learning tracking, and opportunities for virtual engagement with college representatives.
Beginning in kindergarten and continuing through high school, students will utilize the platform to complete career exploration activities and develop individualized academic and career plans. Junior and senior students will utilize the CCLR platform to apply to colleges and universities, submit requests for official transcripts, and access scholarship opportunities. The platform will also serve as the district’s centralized system for collecting and reporting scholarship data for graduating seniors.
Additionally, required activities are aligned with the Georgia Department of Education-such as the ‘'Top State for Talent Act House Bill 192" (formerly B.R.I.D.G.E Law) mandates, Child Protection Units, and Bullying Prevention lessons are completed within the platform, and the corresponding data reports are submitted annually to the Georgia Department of Education.
Georgia Work-Based Learning Data Reporting Alignment - Sole Source with SchooLinks is the only CCLR platform GADOE approved Work-Based Learning management solution that generates data that is fully aligned with the official state definitions and requirements.
SchooLinks automatically formats and pushes all required data directly into the reporting portal in compliance with the GADOE submission standards, hence increasing reporting efficiency by eliminating manual reporting.
Financial impact: The total budget of $477,000 for the K-12 SchooLinks platforms will be allocated from Purchased Professional and Technical Services: 100.2100.530010.63711.7040.9990.8010.090.0000.
Contact: Kishia Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811
Mr. Christopher Key, Executive Director of Student Advancement, Division of Wrap Around Services, 678.485.9544
Dr. Shannon Crosslin, Senior Coordinator & School Counseling, Division of Wrap Around Services, 404.808.8942
Effective: 07/01/2026
Status: Approved by the Office of Legal Affairs
Customer: Dekalb County School District Quote Number: Q-15237
Billing Address: Quote Created Date: 23-Feb-2026
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
Order Details
Contract End Date: 30-Jun-2027
Contract Start Date: 01-Jul-2026
Grades Purchased for Platform:
Notes:
TIPs Contract 250802
During the contracted term the annual increase on subscription fees will be 3%.
One Time Charges
Product Details Unit Price Quantity Subtotal
Onsite Training Day $ 2,625.00 2 $ 5,250.00
01-Jul-2026 - 30-Jun-2027
One Time Subtotal: $5,250.00
Recurring Charges
Date: 01-Jul-2026 - 30-Jun-2027
Product Details Unit Price Quantity Subtotal
Annual Service and Support Included
- Year Round Live Chat
- Online Course & Certification
- Self-serve Help Center $ 0.00 1 $ 0.00
- Communal Training Webinar
- Email Support
K-5 Platform
- Career interest assessment
- Career exploration
- Teacher Lesson Plans $ 1,000.00 87 $ 87,000.00
- Sentiment check in system
- K-5 Personalized Plans
Platform One Price
- All core features for college, career & financial aid
- Student licenses
- Staff licenses
- Parent license
- Unlimited alumni licenses
$ 3.50 45,110 $ 157,885.00
- College Application Manager
- Event Scheduler
- Industry Partner Database Lite
NSC Student Tracker
National Student Clearinghouse alumni reporting feature $ 595.00 26 $ 15,470.00
State CCR Data Suite
- Key Readiness Indicator Feature
- State Individual Career and Academic Plan Feature
- Annual Maintenance
$ 3.00 27,436 $ 82,308.00
- Experience Hour Tracker
Work-based Learning
- Industry Partner Database Pro including customized fields to district
requirements, collaborative commenting, and affiliation
management $ 3.00 27,436 $ 82,308.00
- Program Management
- Experience Tracker
Graduation & Academic Success
- Multi-Year Course Planner
- Pathway Management
- Public Course Catalog
$ 1.50 27,436 $ 41,154.00
- State Individual Career and Academic Plan
Recurring Subtotal: $ 466,125.00
Year 1 Total: $ 471,375.00
Notes about applicable taxes:
Prices shown above do not include any state and local taxes that may apply. Any such taxes are
the responsibility of the Customer and will appear on the final Invoice. If the Customer is exempt
from sales tax, please send the applicable tax exemption certificate to billing@schoolinks.com
Notes about NSC Student Tracker:
By signing this Order Form, I am agreeing to the National Student Clearinghouse's Terms &
Conditions, found here: http://www.schoolinks.com/nsc-terms
Terms & Conditions:
This Order Form is governed exclusively by the terms and conditions incorporated herein and
those available at:
https://www.schoolinks.com/terms-and-conditions in the event of a conflict, the terms in this
agreement will prevail.
Signature
By signing below, I certify that I am authorized to sign on behalf of the Customer and I agree to be
bound by the terms and conditions of this contract.
Customer SchooLinks
Signature: Signature:
Full Name: Full Name:
Title: Title:
Date Signed: Date Signed:
Terms and Conditions
THIS MASTER SERVICES AGREEMENT (“AGREEMENT”) IS ENTERED INTO AND
EFFECTIVE AS OF THE DATE WHEN THE LAST OF THE PARTIES HERETO EXECUTES
THIS AGREEMENT (“EFFECTIVE DATE”) IS BY AND BETWEEN SCHOOLINKS, INC.,
(“SCHOOLINKS”) WITH RESPECT TO SCHOOLINK’S COLLEGE AND CAREER
READINESS PRODUCTS AND SERVICES (COLLECTIVELY, THE “SERVICE” OR “SITE”),
AND THE RELATING DOCUMENTATION AND THE SCHOOL DISTRICT THAT IS
SIGNATORY TO THIS AGREEMENT (THE "CUSTOMER” OR “YOU” OR “INSTITUTION”).
BY SIGNING THIS AGREEMENT, YOU HEREBY AGREE TO THE TERMS OF THE
AGREEMENT AND WARRANT THAT YOU HAVE THE REQUISITE AUTHORITY, POWER,
AND RIGHT TO BIND EACH SCHOOL IN THE DISTRICT TO USE THE SERVICES
PURSUANT TO THIS AGREEMENT.
1. SCOPE OF WORK. SchooLinks agrees to provide the SchooLinks services and products
(the “Services” or “Site”) listed in the Scope of Work, attached hereto as Exhibit A, in a
prompt, timely and professional manner. SchooLinks agrees services will not begin and
payments will not be made by Institution until the Agreement is fully executed, a purchase
order has been issued by Institution to SchooLinks and an invoice has been submitted by
SchooLinks to Institution.
2. FEES. Certain websites or features of SchooLinks are outside of Scope of Work, and
may require a fee for access or use. Such fees are subject to the provisions of this
section.
2.1. CHARGES AND PAYMENTS. Institution will pay all fees or charges to its
account in accordance with the billing terms in effect at the time a fee or charge
is due and payable. Service fees are non-refundable whether or not Institution
actively uses the Service. Institution may add additional, optional features by
request. SchooLinks reserves the right to change the fees, applicable charges
and usage policies and to introduce new charges at any time, upon at least sixty
(60) days prior notice to Institution; provided, however that such fees shall not
become effective for Institution for services then in effect on Institution’s account
until the next renewal period for Institution’s account.
2.2. BILLING AND RENEWAL. SchooLinks charges in advance for use of the
Services, unless otherwise noted herein. SchooLinks will notify Institution of the
opportunity to renew the Service approximately ninety (90) days or more prior to
the subscription expiration date. Service fees are exclusive of all taxes, levies, or
duties imposed by taxing authorities, and Institution shall be responsible for
payment of all such taxes, levies, or duties as may be applicable to the Service
fees (exclusive of any taxes or similar fees that may be imposed on the net income of
SchooLinks).
If the number of active licenses exceeds the purchased number of licenses
listed in the contract for the stated period, SchooLinks will include the excess
licenses, charged at the then-current rate as listed in the contract, in the next
applicable Invoice charged to Institution.
2.3. BILLING INFORMATION. Institution agrees to provide SchooLinks with
complete and accurate billing and contact information. This information includes
legal name, street address, e-mail address, and name and telephone number of
an authorized billing contact. Institution agrees to update this information within
thirty (30) days of any change to it.
2.4. NON-PAYMENT AND SUSPENSION OF ACCESS AND SERVICE. Institution’s
account will be considered delinquent if payment in full is not received within sixty
(60) days of the date of an invoice. SchooLinks reserves the right to suspend or
terminate this Agreement and Institution’s and Institution’s Users access to the
Service if Institution’s account becomes delinquent. If Institution or SchooLinks
initiates termination of this Agreement, Institution will be obligated to pay the
balance due on the account computed in accordance with Section 3.1 Charges
and Payments. Institution agrees that SchooLinks may charge such unpaid
fees to Institution’s credit card, if applicable, or otherwise bill Institution for such
unpaid fees. SchooLinks also reserves the right to impose a separate
reconnection fee should Institution thereafter again request access to the Service.
3. TERMINATION OF AGREEMENT. Except as otherwise allowed below, this Agreement
shall automatically terminate, unless extended by written mutual agreement of
Institution and SchooLinks at the time final service is completed.
3.1. TERMINATION FOR CAUSE.
3.1.1. Any breach of payment obligations or unauthorized use of the Service by
Institution or User will be deemed a material breach of this Agreement.
SchooLinks, in its sole discretion, may terminate Institution’s and Users’
passwords, accounts or use of the Service if Institution or Users breach or
otherwise fails to comply with this Agreement
3.1.2. If SchooLinks becomes insolvent or the subject of any proceeding under
bankruptcy, insolvency or receivership law or makes an assignment for
the benefit of creditors, Institution shall thereupon have the right to
terminate this Agreement by giving thirty (30) days written notice of such
termination and specifying the effective date.
3.2. DATA RETENTION.
3.2.1. SchooLinks agrees and acknowledges that Institution owns all Institution
and User data hosted on the service by SchooLinks. Institution agrees
and acknowledges that SchooLinks has no obligation to retain Institution
Data, and may delete Institution Data, more than thirty (30) days after
termination. Upon termination of this Agreement, or at the discretion of
Institution, Institution may request in writing that Institution Data be
deleted, and SchooLinks shall comply with such written request within
ninety (90) days of such written request. SchooLinks has no obligation to
retain Institution Data if Institution or Users have materially breached this
Agreement and such breach has not been cured within thirty (30) days of
notice of such breach. SchooLinks has no obligation to retain Institution
Data if the account is delinquent, and such Institution Data may be
irretrievably deleted. Prior to deletion, SchooLinks may charge a reasonable
fee, for which payment shall be made in advance, to transfer Institution Data
to Institution in a reasonable manner.
3.2.2. In the event that a student graduates or withdraws from the Institution,
SchooLinks shall obtain separate and written confirmation from a legal
guardian or student 18 years of age or older evidencing consent for that
Information to be safely stored and maintained.
4. INSTITUTION AND USER RESPONSIBILITIES
4.1. INSTITUTION RESPONSIBILITIES. Institution is responsible for any and all
activities (other than User purchases) that occur under Institution’s and its Users’
accounts. Institution shall: (i) maintain the confidentiality of Users’ names and
passwords; (ii) notify SchooLinks immediately of any unauthorized use of any
password or account or any other known or suspected breach of security: (iii)
report to SchooLinks immediately and use reasonable efforts to stop immediately
any use of the Service inconsistent with the terms of the License that is known or
suspected by Institution; (iv) assure that use of the Service shall at all times comply
with all applicable local, state, federal, and international laws, regulations, and
conventions, including without limitation those related to data collection, use,
disclosure and privacy; international communications; and the exportation of
technical or personal data; (v) assure that use of the Service shall at all times
conform to the terms and conditions of this Agreement; and (vi) not impersonate
another user of the Service or provide false identity information to gain access to
or use the Service.
4.2. USER RESPONSIBILITIES. Users are responsible for any and all activities that
occur under their accounts. Users shall: (i) maintain the confidentiality of their
names and passwords; (ii) notify Institution who provides Users’ access
immediately of any unauthorized use of any password or account or any other
known or suspected breach of security; (iii) report to Institution who provides Users’
access immediately and use reasonable efforts to stop immediately any use of the
Service inconsistent with the terms of the License provided in Section 3 herein that
is known or suspected by Users; (iv) use the Service in compliance with all
applicable local, state, federal, and international laws, regulations, and
conventions, as well as with the terms and conditions of this Agreement; and (v)
not impersonate another user of the Service or provide false identity information to
gain access to or use the Service. Users will not attempt to change any fields that
are not intended for User modification. Any attempt by Users to view or manipulate
the records of another User will be deemed a material breach and, in addition to
exercising its termination rights under this Agreement, SchooLinks may, in its
discretion, inform any relevant authorities.
5. SECURITY.
5.1. The Service has security measures in place to help protect against the loss,
misuse, and alteration of the data under SchooLinks’s control. When the Service
is accessed using a supported web browser, Secure Socket Layer (SSL)
technology protects information using both server authentication and data
encryption to help ensure that data are safe, secure, and available only to
authorized users. SchooLinks also implements an advanced security method
based on dynamic data and encoded session identifications, and hosts the Service
in a secure server environment that uses a firewall and other advanced technology
in an effort to prevent interference or access from outside intruders. Finally, the
Service requires unique account identifiers, usernames, and passwords that must
be entered each time a Institution or User signs on. These safeguards help to
prevent unauthorized access, maintain data accuracy, and ensure the appropriate
use of data. The Internet, however, is not perfectly secure and SchooLinks shall
not be responsible for security breaches not reasonably within its control.
5.2. In the event of unauthorized access to Institution personal information,
SchooLinks shall provide notice to Institution within forty-eight (48) hours of
discovery and the unauthorized access and in accordance with applicable laws,
and will reasonably cooperate with Institution in providing any required notice to
Institution End Users. SchooLinks shall also provide Institution with information
regarding the nature and scope of the unauthorized access, steps taken to
mitigate the incident and safeguards to prevent similar incidents in the future.
5.3. FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (‘FERPA"). In the event
Institution is subject to the provisions of the Family Educational Rights and Privacy
Act (FERPA), the Parties agree as follows: (A) Institution appoints SchooLinks as
a "school official" as that term is used in FERPA §99.7(a)(3)(iii) and 99.31 (a)(1)
and as interpreted by the Family Policy Compliance Office, and determines that
SchooLinks has a "legitimate educational interest," for the purpose of carrying out
its responsibilities under the Agreement. (B) SchooLinks acknowledges that it shall
be bound by all relevant provisions of FERPA and agrees that personally
identifiable information obtained from Institution by SchooLinks in the performance
of this Agreement: (i) will not be disclosed to third parties, except as expressly
provided for in FERPA §§99.31, without signed and dated written consent of the
student, or if the student is under eighteen (18) years of age, signed and written
consent of the student's parents/guardians and
(ii) will be used only to fulfill SchooLinks' responsibilities under the Agreement. In
accordance with FERPA, the Parties agree that any consents to disclose information
may be made electronically.
6. LIMITED WARRANTY, LIABILITY AND DAMAGES; INDEMNITY
6.1. WARRANTY DISCLAIMER
THE SERVICE IS PROVIDED “AS IS” AND WITHOUT WARRANTY BY SCHOOLINKS
AND, TO THE MAXIMUM EXTENT ALLOWED BY APPLICABLE LAW, SCHOOLINKS
AND ITS AFFILIATED PARTIES EXPRESSLY DISCLAIM ALL OTHER WARRANTIES,
EXPRESS AND IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES
OF MERCHANTABILITY, NON INFRINGEMENT, TITLE AND FITNESS FOR A
PARTICULAR PURPOSE. Specifically, SchooLinks makes no warranty that the Service
or the Site will meet Institution’s requirements or that access to the same will be
uninterrupted or error-free. You acknowledge and agree that SchooLinks and its vendors
and licensors do not operate or control the internet and that: (I) viruses, worms, Trojan
horses, or other undesirable data or software; or (II) unauthorized users (e.g.
hackers) may attempt to obtain access to and damage the content, websites, computers, or
networks. Schoolinks will not be responsible for those activities.
6.2 LIMITED LIABILITY. NEITHER SCHOOLINKS NOR ITS AFFILIATED PARTIES
WILL BE LIABLE TO INSTITUTION OR ANY THIRD PARTY FOR (A) ANY
UNAUTHORIZED USE OF THE SERVICE OR SITE OR USE OR PURPOSES NOT
INTENDED UNDER THIS AGREEMENT, OR (B) ANY LIABILITY OR DAMAGE CAUSED
OR INITIATED BY THIRD PARTIES AND AFFECTING INSTITUTION’S COMPUTERS,
COMMUNICATIONS FACILITIES, SOFTWARE, DATA OR SERVICES THAT MAY
RESULT FROM USE OR ACCESS OF THE SERVICE OR THE SITE.
6.3 LIMITED DAMAGES AND REMEDIES. NEITHER SCHOOLINKS NOR ITS
AFFILIATED PARTIES SHALL BE LIABLE TO INSTITUTION OR ANY SCHOOL FOR ANY
CONSEQUENTIAL, INCIDENTAL, OR SPECIAL DAMAGES (INCLUDING DAMAGES
FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION AND THE LIKE) ARISING OUT OF THE USE OR OF THE INABILITY TO
USE THE SERVICE OR THE SITE. Because some jurisdictions do not allow the exclusion
or limitation of liability for consequential or incidental damages, the above limitation may not
apply to Institution. NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE
CONTRARY, IN NO EVENT SHALL SCHOOLINKS OR ITS AFFILIATED PARTIES BE
LIABLE FOR DAMAGES OR MONETARY REMEDIES OF ANY KIND IN THE
AGGREGATE UNDER THIS AGREEMENT THAT EXCEES THE LICENSE FEE PAID BY
THE INSTITUTION IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEEDING THE
CLAIM OR CLAIMS GIVING RISE TO THE LIABILITY.
7. INDEMNITY. INTENTIONALLY OMITTED
8. MISCELLANEOUS.
8.1. General Terms. SchooLinks may use and disclose to third parties Institution’s
name and logo, and if Institution is a school district, the names of any affiliated
schools as part of a list of SchooLinks customers or references. Waiver of any
breach under this Agreement does not waive future compliance with that
provision, which remains in effect. If any part of this Agreement is held invalid or
unenforceable, that portion shall be construed in a manner consistent with
applicable law to reflect, as nearly as possible, the original intentions of the
parties, and the remaining portions shall remain in full force and effect.
8.2. Remedies and Reserved Rights. SchooLinks reserves the right at any time and
from time to time to modify, temporarily suspend and limit access to the Service
or the Site (or any part thereof) with or without notice to the Institution for
maintenance or security or other reasons. Institution agrees that SchooLinks shall
not be liable to it or any third party for any modification, suspension, or limitation
of the Service or Site. SchooLinks also reserves the right at any time and from
time to time to modify or terminate any of the content or curriculum of the Service
or the Site. If SchooLinks discovers any unauthorized access or use of the
Service and/or Site, then SchooLinks shall have the following remedies in
addition to any and all other remedies that may be available to SchooLinks: (a) if
such unauthorized use may cause injury or physical damage to SchooLink’s
computers, data or electronic files, the Site, the Service or a third party, then
SchooLinks has the reasonable right to suspend all or part of the Service or the
Site access of Institution immediately without prior notice to protect itself or third
parties, and SchooLinks shall promptly notify Institution of the suspension and
work together with Institution to cure the problem; and (b) if such unauthorized
access or use would cause any other type of injury or damage to SchooLinks or
a third party, then SchooLinks shall give Institution notice of the problem and no
less than three (3) business days to cure the problem, and thereafter if the
problem remains uncured SchooLinks has the right to suspend all or part of the
Service or Institution’s Site until the problem is cured; and terminate this
Agreement immediately.
9. ENTIRE AGREEMENT AND AMENDMENT. This agreement constitutes the entire
Agreement of the Parties, and it may not be changed, altered, amended, modified, or
rescinded except by written agreement signed by the duly authorized representatives of
the Parties.
10. ASSIGNMENT. Neither Party shall assign this Agreement without the other Party’s prior
written consent; except that SchooLinks may assign this Agreement without Institution’s
consent to an entity: possessing a controlling interest in SchooLinks; that is under
common control with SchooLinks; or in which SchooLinks possesses a controlling
interest. Irrespective of any assignment authorized by this Section, SchooLinks shall be
legally bound by and subject to the Agreement, and any permitted SchooLinks assignee
shall accept such assignment with the express written acknowledgement that it shall be
bound by all terms and obligations set forth in this Agreement. Any prohibited
assignment shall be void. This Agreement inures to the benefit of and will be binding
upon Institution and SchooLinks and their respective successors and permitted assigns.
11. FORCE MAJEURE. Neither Party shall be liable for any delay or failure in performance
due to acts of nature, terrorism, labor disputes, riots, war, fire, epidemics, disruption of
utility services or other similar occurrences that are beyond its reasonable control
(“Force Majeure”). However, in order to avail itself of such excuse, the Party must act
diligently to remedy the cause of and to mitigate the impact of the delay or failure.
12. DISPUTE RESOLUTION. In the event of any dispute, claim, question, or disagreement
arising from or relating to this Agreement or the breach thereof, the Parties hereto shall
use their best efforts to settle the dispute, claim, question, or disagreement. To this
effect, the Parties shall consult and negotiate with each other in good faith, and
recognizing their mutual interests, attempt to reach a just and equitable solution
satisfactory to both Parties.
13. CHOICE OF LAW AND SEVERABILITY. This Agreement shall be interpreted in
accordance with the laws of the State of Georgia without giving effect to provisions
governing the choice of law. If any provision of this Agreement is held by final judgment
of a court of competent jurisdiction to be invalid, illegal, or unenforceable, the invalid,
illegal, or unenforceable provision shall be severed from the remainder of this
Agreement, and the remainder of this Agreement shall be enforced, except as modified
to the minimum extent necessary to render the provision valid and enforceable.
Data Sharing Agreement
1. DEFINITION, USE, AND TREATMENT OF DATA.
1.1. “Data” shall include, but is not limited to, the following: student data, employee
data, metadata, user content, course content, materials, and any and all data and
information that Institution (or any authorized end user(s)) uploads or enters
through their use of the product. “Data” also specifically includes all personally
identifiable information in education records, directory data, and other non-public
information.
1.2. Institution owns and retains all rights, title and interest to, or has appropriate
possessory rights in, Data. SchooLinks makes no claim of license, title or
ownership to or in Data.
1.3. All Data accessed or used by the SchooLinks shall at all times be treated as
confidential by SchooLinks and shall not be copied, used or disclosed by
SchooLinks for any purpose not related to providing services to Institution. As
outlined in more detail below, SchooLinks recognizes that personally identifiable
information is protected against disclosure by Federal and State Statutes and
Regulations, and SchooLinks agrees to comply with said restrictions.
2. PURPOSE, SCOPE, AND DURATION.
1.1. For SchooLinks to provide services to Institution it may become necessary for
Institution to share certain Data related to Institution’s students, employees,
business practices, and/or intellectual property.
1.2. The Parties acknowledge that Institution is subject to the Family Educational
Rights and Privacy Act (20 U.S.C. 12332(g)) (“FERPA”), which federal law and
supporting regulations generally address certain obligations of an educational
agency or institution that receives federal funds regarding disclosure of personally
identifiable information in education records. The Parties agree that SchooLinks is
a “school official” under FERPA and has a legitimate educational interest in
personally identifiable information from education records because SchooLinks:
(1) provides a service or function for which Institution would otherwise use
employees; (2) is under the direct control of Institution with respect to the use and
maintenance of education records; and (3) is subject to the requirements of
FERPA governing the use and redisclosure of personally identifiable information
from education records.
1.3. The parties expect and anticipate that SchooLinks may receive personally
identifiable information in education records from Institution only as an incident of
service or training that SchooLinks provides to Institution pursuant to this
Agreement. SchooLinks shall be permitted to use any such personally identifiable
information in education records as a function of performing its duties and
obligations. SchooLinks represents that it shall not use or further disclose any
personally identifiable information in education records other than as a function of
performing its duties and obligations.
1.4. This agreement becomes effective immediately upon the date of execution and
shall remain in effect during the time that SchooLinks provides services to
Institution. SchooLinks agrees to use said Data solely for the purposes of
providing services to Institution.
1.5. At the conclusion of this agreement SchooLinks agrees to destroy or transfer to
Institution under the direction of Institution all Data relating to Institution upon
request, its students, and its employees that SchooLinks may have in its
possession or in the possession of any subcontractors or agents to which the
SchooLinks may have transferred Data.
2. DATA COLLECTION. SchooLinks will only collect Data necessary to fulfill its duties as
outlined in this Agreement.
3. DATA USE. SchooLinks will use Data strictly for the purpose of fulfilling its duties
providing services, and improving services under this Agreement.
4. DATA DE-IDENTIFICATION. SchooLinks may use de-identified Data for product
development, research, or other purposes. De-identified Data will have all direct and
indirect personal identifiers removed. This includes, but is not limited to, name,
identification numbers, dates of birth, demographic information, location information, and
school identification. Further, SchooLinks agrees not to attempt to re-identify de- identified
Data and not to transfer de-identified Data to any party authorized to receive such Data
pursuant to this Agreement unless that party agrees not to attempt re- identification.
5. MARKETING AND ADVERTISING PROHIBITED. SchooLinks shall not use any Data to
advertise or market to students, their parents, or District employees or officials.
6. ACCESS. Any Data held by SchooLinks will be made available to Institution immediately
upon request by Institution.
7. SECURITY CONTROLS. SchooLinks shall take all reasonable measures to store and
process Data. This includes implementing appropriate administrative, physical, and
technical safeguards to secure Data from unauthorized access, disclosure and use.
8. NOTIFICATION OF DATA BREACH.
8.1. When SchooLinks becomes aware of a disclosure or security breach concerning
any Data covered by this Agreement, SchooLinks shall immediately notify
Institution and take immediate steps to limit and mitigate the damage of such
security breach to the greatest extent possible.
8.2. The Parties agree that any breach of the privacy and/or confidentiality obligation
set forth in the Agreement may, at Institution’s discretion, result in Institution
immediately terminating this Agreement.
9. SEVERABILITY. The provisions of this Agreement are severable. If a court of
competent jurisdiction determines that any portion of this Agreement is invalid or
unenforceable, the court’s ruling will not affect the validity or enforceability of the other
provisions of the Agreement.
10. ENTIRE AGREEMENT. This document states the entire agreement between SchooLinks
and Institution with respect to its subject matter supersedes any previous and
contemporaneous or oral representations, statements, negotiations, or agreements. This
Agreement is governed by the laws of the State of Texas. Venue shall lie in Travis County,
Texas, for any dispute arising out of this Agreement.
Signature
By signing below, I certify that I am authorized to sign on behalf of the Institution and I agree to be
bound by the terms and conditions of this contract.
Institution SchooLinks
Signature: Signature:
Full Name: Full Name:
Title: Title:
Date Signed: Date Signed: