Agenda Item
v. Contract Renewal ~ RFP 22-752-012 - Landscaping and Lawn Maintenance Services ~ Yellowstone Landscape SE, LLC ~ Renewal 4 of 4 (Not to Exceed $5,000,000) ~ Updated 5.11.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, at an amount not to exceed $5,000,000.
This is the fourth of four (4 of 4), one (1) year renewal options.
Why: The approval of this request is to provide required landscaping and lawn maintenance services district-wide on a set schedule and an as- needed basis. Approval will ensure continuity of critical landscaping and lawn maintenance services district-wide during peak operational months while the DeKalb County School District (DCSD) completes a re-procurement process to establish a new contract with multiple vendors.
Details: On April 18, 2022, the Board approved the original contract award of RFP 22-752-012 to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,644,020.
Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.
This recommendation is for the fourth and final renewal option (#4 of 4).
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.
Financial impact: The total cost is a not exceed amount of $5,000,000 and will be funded through the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal – RFP 22-752-012
Landscaping and Lawn Maintenance Service
Scope:
Contract Renewal – RFP 22-752-012 – Landscaping and Lawn Maintenance
Services – Yellowstone Landscape SE, LLC – to provide landscaping and lawn
maintenance services district-wide, on a scheduled and as-needed basis as
specified in the bid documents and Owner’s Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the award of the
contract for an initial one (1) year term beginning May 20, 2022, for a Not to
Exceed amount of $2,644,020, with four (4) one (1) year options to renew subject
to Board approval on a year-to-year basis.
The renewal terms are as follows:
Contract Year 1 – May 20, 2022 – May 19, 2023 – Not to Exceed $2,644,020
• Renewal 1 (#1 of 4) – May 20, 2023 – May 19, 2024 – Not to Exceed
$2,750,000
• Renewal 2 (#2 of 4) – May 20, 2024 – May 19, 2025 – Not to Exceed
$3,000,000
• Renewal 3 (#3 of 4) – May 20, 2025 – May 19, 2026 – Not to Exceed
$5,000,000
Current Agenda Item Request:
• Renewal 4 (#4 of 4) – May 20, 2026 – November 19, 2026 – Not to Exceed
$2,500,000 (6-Month Renewal)
Award:
On April 18, 2022, the Board of Education approved the award of RFP 22-752-
012 to Yellowstone Landscape SE, LLC, to provide landscaping and lawn
maintenance services to DCSD for an initial one-year term with four (4) one-year
renewal options, subject to Board approval.
This agenda item seeks Board approval for the fourth and final renewal option (#4
of 4), structured as a six (6) month extension, effective May 20, 2026,
through November 19, 2026, to ensure continuity of services while the District
completes the re-procurement process for a new contract.