Agenda Item
iv. Service Agreement ~ Independent Contractor Agreement (ICA) ~ Software Subscriptions ~ School Nutrition ~ Cybersoft Technologies, Inc. (Not to exceed $125,968.90) for SY26-27 ~ Updated 5.6.2026
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with the total contract value amount not-to-exceed $125,968.90.
Why: This request is to approve the ICA to provide software subscriptions for School Nutrition Services to support its operations regarding its overall software point of services for SY26-27.
Details: The request is to approve the contract for the following:
• PrimeroEdge Software Subscriptions - Point of Service, Student Eligibility, SchoolCafe Digital Applications, Application Scanning, Inventory, Menu Planning, Production, Central Warehouse, Bid Analysis, and SchoolCafe Digital Menus, not to exceed $122,973.90.
• New Catering Module, not to exceed $2,995.
Cybersoft Technologies, Inc.,
4422 Cypress Creek Parkway, Suite 400, Houston, TX 77068
Financial impact: Funds will be paid from GL account
622.3100.543200.00062.8200.9990.8015.050.0000 in the amount
not to exceed $125,968.90
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0133
Ms. Condus Shuman, Director of School Nutrition Services, 678.676.1772
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement - Cybersoft Technologies, Inc.
Independent Contractor Agreement
Scope:
Approval of Independent Contractor Agreements for Cybersoft Technologies,
Inc. – to provide software subscriptions as specified in the Independent
Contractor Agreement Exhibit A.
Contract Term
The Agenda Item requests service effective upon Board Approval for SY26-27.
July 1, 2026 through June 30, 2027
Background:
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE (IV). Required Levels of Approval (Section A) to include and specifically
address Independent Contractor Agreements -to require Board approval for any
Independent Contractor Agreements with a total cost of $50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(D)(3)(c) – Exceptions to Competitive Selection -
Single Source. The required goods or services can only be obtained from
one source among others in a competitive marketplace for a substantial
reason such as compatibility or standardization provided a reasonably
diligent search has been made for other vendors or other appropriate
information has been obtained to determine a vendor’s single source
status. Written documentation of such determination, in a manner
prescribed by the Superintendent or the Superintendent’s authorized
designee, shall be maintained in the project and/or contract files.
Approval is sought for the following vendor under this Board policy:
• Cybersoft Technologies, Inc. ($125,968.90) – Providing software
subscriptions as specified in the ICA, Exhibit A.