Agenda Item
i. Extension of Bid Award (3-month Extension) Bid No. 22-15 - School Nutrition Frozen / Temperature Control & Dry Food Products to Gordon Food Service, Inc., with no Additional Amount to this request for extension. The extension is to cover from July 1, 2026, through September 30, 2026
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the 3-month extension of Bid 22-15 School Nutrition Frozen / Temperature Control & Dry Food Products to Gordon Food Service, Inc., with no Additional Amount to this request for extension. The extension is to cover from July 1, 2026, through September 30, 2026.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements during the current solicitation process.
Details: The renewal of Bid 22-15 Award (fourth and final renewal) was approved during the Board meeting on June 9, 2025. To ensure continued services through the current solicitation process, we are requesting an extension from July 1, 2026, through September 30, 2026.
The current solicitation process anticipates recommendation to the Board on Monday, July 13, 2026.
Frozen / Temperature Control & Dry Food Products provided by Gordon Food Service, Inc., are delivered by the vendor to schools.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: GL account NSLP - 622.3100.563000.00062.8200.9990.8015.050.0000 with no additional amount to this extension request.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Ms. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 7/29/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Nicole VanSetters
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
300 Ottawa NW (A/C, No, Ext): 616-222-5466 (A/C, No):
E-MAIL
Suite 301 ADDRESS: certrequests@ajg.com
Grand Rapids MI 49503 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Travelers Property Casualty Company of America 25674
GORDFOO-01
INSURED INSURER B : Old Republic Insurance Company 24147
Gordon Food Service, Inc.
INSURER C : Safety National Casualty Corporation 15105
1300 Gezon Parkway SW
Wyoming, MI 49509 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 859438444 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY Y Y MWZY 314881-25 8/1/2025 8/1/2026 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 2,000,000
MED EXP (Any one person) $ Excluded
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
B Y Y COMBINED SINGLE LIMIT $ 10,000,000
AUTOMOBILE LIABILITY MWTB 314880-25 8/1/2025 8/1/2026 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
Phys. Damage Ded. $ $1,000
A X UMBRELLA LIAB X OCCUR Y Y CUP-4T737898-25-NF 8/1/2025 8/1/2026 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
X RETENTION $ $
DED 0
PER OTH-
C WORKERS COMPENSATION Y LDS4060583 8/1/2025 8/1/2026 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE
N E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
B Hired Auto Physical Damage MWTB 314880-25 8/1/2025 8/1/2026 Limit $200,000
Motor Truck Cargo Legal In/On Land Veh/Cont. $250,000 Limit
Liability (MTCLL) All Covered Property $250,000 Limit
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
General Liability: Additional Insured as required by written contract with Named Insured per form GL784004 8/19 or CG2010 04/13
Automobile Liability: Additional Insured as required by written contract with Named Insured per form PCA048 9/19 or CA2001 10/13
Motor Truck Cargo Legal Liability Deductible Any One Occurrence $2,500.
Reefer Breakdown Coverage is included in the Motor Truck Legal Liability Program, which is noted above, subject to the terms and conditions of the policy.
DeKalb County School District is named Additional Insured with respect to the General Liability policy and Automobile policy on a primary and non-contributory
basis if required by written contract with the Named Insured. The Producer will endeavor to mail 30 days written notice to the Certificate Holder named on the
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083-1027 AUTHORIZED REPRESENTATIVE
USA
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: GORDFOO-01
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY NAMED INSURED
Arthur J. Gallagher Risk Management Services, LLC Gordon Food Service, Inc.
1300 Gezon Parkway SW
POLICY NUMBER Wyoming, MI 49509
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
certificate if any policies listed on the certificate are cancelled prior to the expiration date. Failure to do so shall impose no obligation or liability of any kind upon
the Producer or otherwise alter the policy terms.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD