Agenda Item
d. Approval of Infinite Campus Student Information System Core Platform Annual Renewal (Not to Exceed $811,925.25)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the annual renewal of the district’s Student Information System (SIS) core platform with Infinite Campus, Inc., for an amount not to exceed $811,925.25.
Why: The purpose of this agenda item is to extend the district’s existing Student Information System (SIS) to ensure continued support of core student data management, state and federal reporting, and daily operational processes across the district.
Details: The Student Information System functions as a critical enterprise platform, similar to the district’s Enterprise Resource Planning (ERP) system, and requires long-term continuity to maintain integration with instructional, operational, and reporting systems district-wide.
This renewal includes the core Infinite Campus platform components necessary to support approximately 90,265 students and ensure system availability, data integrity, and operational continuity for the 2026-27 school year. The renewal includes licensing, hosting, and core modules required to operate the district’s SIS.
Georgia Department of Education requires all Local Education Agencies (LEAs) to maintain a Student Information System to ensure accurate student data management, reporting compliance, and operational continuity.
Key Services Include:
Core Infinite Campus Renewal w/ Campus Analytics= $804,425.25
Districtwide Student Information System licensing and maintenance
SIS Tiered Licensing based on student enrollment
Campus Cloud Choice hosting services to support a secure, cloud-based environment
Student enrollment, registration, scheduling, attendance, grading, and transcript management
State and federal reporting and compliance support
Integration with instructional, operational, and accountability systems
Campus Parent and Campus Student portals and mobile application access
Campus Learning module to support instructional workflows
Online Registration Prime for student enrollment and registration processes
Campus Analytics module for reporting and data analysis
Data warehouse virtual server and reporting infrastructure
Data Change Tracker and report translation functionality
Vendor-provided updates, support, and system enhancements
Projected Growth Allowance (Contingency)= $7,500
The total cost of the renewal is based on projected student enrollment, licensing quantities, document storage and repository utilization, and overall service usage at the time of quote development. Actual costs may vary slightly due to fluctuations in student Full-Time Equivalent (FTE) counts, additional licensing needs (such as user or viewer licenses), growth in document storage associated with student records and attachments within the Student Information System, and other operational adjustments identified during the fiscal year. To account for these variables and ensure continuity of services without disruption, a nominal growth allowance is included within the not-to-exceed amount. This approach minimizes the need for subsequent adjustments while maintaining alignment with actual usage and district needs.
Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, Phone: 678.676.1274
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Dekalb County Board of Education, GA
Renewal Quote for 2026-2027
Invoice Grouping Line start Line end Quantity Rate Total
01- License: SIS Tiered 7/1/2026 6/30/2027 90,265 5.72 516,323.50
04- SIS Hosting: Campus Cloud Choice 7/1/2026 6/30/2027 90,265 1.50 135,397.50
08- Data Warehouse Virtual Server 7/1/2026 6/30/2027 1 4,241.00 4,241.00
19- Yearly Event Series 7/1/2026 6/30/2027 1 4,950.00 4,950.00
21- Campus Learning 7/1/2026 6/30/2027 1 50,000.00 50,000.00
22- Online Registration Prime 7/1/2026 6/30/2027 1 37,500.00 37,500.00
24- Campus Analytics 7/1/2026 6/30/2027 1 50,000.00 50,000.00
27- Data Change Tracker: 1 Additional Year 7/1/2026 6/30/2027 90,265 0.05 4,513.25
42- Report Translation Module 7/1/2026 6/30/2027 1 1,500.00 1,500.00
804,425.25
*Please note that this is only an estimate. Your total may increase/decrease based on the actual
student count at the time of billing. Estimate does not include taxes. Any applicable taxes will
be billed when invoiced.
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