Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICAs) ~ Various Services ~ CS Truck & Trailer Repair Services, Inc., Center for Testing and Engineering (Not to Exceed $140,000) ~ Updated 5.11.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not to exceed $140,000.
CS Truck & Trailer Repair Services, Inc ($60,000)
Center for Testing and Engineering ($80,000)
Why: This request is for the approval of the above-listed ICA’s to perform various services to support the Fleet Department from July 1, 2026, through June 30, 2027.
Details: The request is for the approval of the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed in the Scope of Work for each vendor. On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: General Fund Budget: 100.2600.543000.00011.7520.000.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – Various Vendors
Independent Contractor Agreement
Over $50K+
Scope:
Approval of Independent Contractor Agreements for CS Truck & Trailer Repair
Services, Inc., Center for Testing & Engineering to provide as-needed
Systems districtwide as specified in the Independent Contractor Agreement
Section B. Services.
Contract Term
The Agenda Item requests effective service July 1, 2026, through June 30, 2027.
Background
On October 18, 2021, the Board of Education approved the revision of Board Policy
DJE (IV). Required Levels of Approval (Section A) to include and specifically address
Independent Contractor Agreements -to require Board approval for any Independent
Contractor Agreements with a total cost of $50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(2) – Competitive Selection of Vendors for Non-Capital
Projects - Purchases or contracts totaling $5,000+ shall require at least 2
written quotes and selected based on objective criteria (performance and
execution)
Approval is sought for the following vendors under this Board policy:
• CS Truck & Trailer Repair Services, Inc. ($60,000) – Paint and body
repair services for school buses and other transportation equipment.
• Center for Testing and Engineering ($80,000) – Repair and Maintenance
and testing and inspections for buses.