Agenda Item
3. FIRST READ: Amendment to the Bylaws & Policies: Board Policy: CN: Administrative Records ~ Updated 5.11.2026
Summary: Presented by: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services
Request: It is requested that the DeKalb County Board of Education accept the proposed revisions to Board Policy CN: Administrative Records as a first read.
Why: These policy revisions are being proposed for language updates and to include a training requirement
Details: Board Policy CN: Administrative Records. The proposed policy includes a training requirement and includes supporting regulations to address Open Records Requests and document maintenance processes. The district’s records retention schedule is also a supporting exhibit. The Policy Committee reviewed and proposed revisions and recommended placement of this policy on today’s agenda.
Financial impact: No Financial Impact
Contact: Mrs. Marissa Key, Executive Legal Director, Division of Legal Services, 678.676.0105
Effective: Upon Board Approval
Status: Attorney Approval Not Required
Board Policy Manual
DeKalb County School District
Board Policy CN: Administrative Records Status: DRAFT -
2nd Reading
Original Adopted Date: 09/11/2000 | Last Revised Date: Pending | Last Reviewed Date:
03/19/2026
CLEAN VERSION
RECORDS MANAGEMENT PROGRAM
To ensure proper maintenance of and access to DeKalb County School District records in
accordance with the district's record retention schedule, the Georgia Records Act, state and federal
law.
A records management system will be established and maintained to control all records created by
the DeKalb County School District in accordance with Georgia's Record Retention Schedule. Staff
will receive annual training on the record retention process.
The superintendent or designee will develop administrative procedures and guidelines to support
requests for public records and a records management system.
Policy Reference Disclaimer:
These references are not intended to be part of the policy itself, nor do they indicate the basis or authority
for the board to enact this policy. Instead, they are provided as additional resources for those interested in
the subject matter of the policy.
Note: To access the policy references, CLICK HERE: State of Georgia Terms and Conditions and close the
LexisNexis tab, which will return you to the policy. Click on the links below to be taken to each specific
code. You should only have to do this one time per session.
State Description
O.C.G.A. 10-12-0012 Retention of electronic records
O.C.G.A. 20-02-0167.1 Public meetings on proposed annual budget; notice;
electronic copies; exceptions for certain nonprofits
O.C.G.A. 20-02-2041 "Multiracial" classification required on forms
O.C.G.A. 24-12-0021 Disclosure of AIDS confidential information
O.C.G.A. 50-18-0070 Legislative intent; definitions
O.C.G.A. 50-18-0071 Right of access; timing; fees; denial of requests; impact
of electronic records
O.C.G.A. 50-18-0072 When public disclosure not required
O.C.G.A. 50-18-0073 Jurisdiction to enforce article; attorney's fees and
litigation expenses; good faith reliance
O.C.G.A. 50-18-0074 Penalty for violations of Open Records Act; prosecution
proceedings
O.C.G.A. 50-18-0099 Records management programs for local governments
Rule 160-1-3-.05 Assessment of Costs