Agenda Item
i. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc. (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (1) period, expiring May 20, 2026, not to exceed $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal (#1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal (#2) is implemented in May 2026. This request for additional funding is required immediately. Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services districtwide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offerors to provide supplemental custodial services districtwide on an as-needed basis. The upcoming renewal term (#2) was approved by the Board on March 9, 2026, and will become effective May 21, 2026. This action leaves a funding gap with the current renewal term (#1), requiring a request to increase the spending limit for this term by $3,000,000. Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding.
Financial impact: General Fund Budget (Deferred Maintenance): 100-2600-541000-00011-7520-9990-8013-040-0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
~l·(-;(w l Finance I
DeKalb County '
School District
January 15, 2026
VIA EMAIL jimmy@ntnsign.con\
Pinnacle Maintenance Services, Inc.
5758 Harrison Avenue, Unit A
Austell, GA 30106
ATTN: Jimmy Clements, Owner
Reference: RFP 24-557 Supplemental Custodial Services - Renewal Request
Greetings:
The DeKalb County School District ("DCSD") desires to renew the award of RFP 24-557 Supplemental Custodial
Services, for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement between DCSD
and Pinnacle Maintenance Services, Inc. The purpose of this letter Is to obtain Pinnacle Maintenance Services, Inc.'s
acceptance of DCSD's offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education's ("Board") approval and will be effective May 21,
2026, through May 20, 2027. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates Pinnacle Maintenance Services, lnc.'s consideration of this offer to renew the award of RFP 24-557.
If accepted, please submit a copy of your company's proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Thursday,
January 22, 2026, to Latrice Brown at Latrice Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Mr. Weyman Christopher
ACKNOWLEDGMENT
Pinnacle Maintenance Services, Inc. hereby accepts DeKalb County School District's offer to renew the award of RFP
24-557 Supplemental Custodial Services, as set forth in the Agreement until May 20, 2027. Pinnacle Maintenance
Services, Inc. understands that t~~ acceptance is subject to the approval of the DeKalb County Board of Education.
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Author~ry Date
Jimrn:-y DC\ eme rYt"S _ow_n_e_-r__
Name (Typed or Printed) Title of Authorized Signatory
,: ,I • ' .. . • .( f I t ; / ' f
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd I Stone Mountain, GA 30083
678.676.0110 I www.dekalbschoolsga.org