Agenda Item
ii. Divot Assets Inc., for SNS Inventory Software and Services (Not to Exceed $91,685)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the agreement between DeKalb County School District (School Nutrition Services) and Divot Assets Inc., not to exceed the amount of $91,685. If approved by the Board, the vendor will provide inventory software and services, which include performing physical inventory at all 125 School Nutrition Sites. The proposed agreement term is from June 1, 2026, through May 31, 2027.
Why: This agreement ensures that the DeKalb County School District School Nutrition Services (SNS) Department has access to a fully integrated asset inventory and management solution that provides accurate asset tracking, improved accountability, and reliable reporting. Divot Assets offers a comprehensive end-to-end process that includes physical inventory services, asset tagging, data reconciliation, and asset management software specifically designed for K-12 school districts. Their system ensures seamless integration among asset tags, inventory processes, maintenance services, life-cycle tracking, and software reporting, allowing the district to maintain accurate records and strengthen financial and operational oversight of district assets.
Details: SNS is committed to improving the accuracy, accountability, and management of its equipment and technology assets across all 125 sites. This agreement will allow the department to conduct a detailed physical inventory, export and clean existing asset data, reconcile discrepancies between records and actual equipment, and update the district’s master asset list.
Divot Assets provides the specialized capability to perform on-site inventory verification, manufacture compatible asset tags, normalize asset data, and import reconciled information into a validated system that supports ongoing inventory management. This process will improve record accuracy, strengthen compliance with district asset management requirements, and support more efficient tracking and reporting of School Nutrition Services equipment and technology resources.
Divot Assets Inc.
60 Hibbert Street
Arlington, MA 02476
Financial impact: Funds will be paid from GL accounts
622-3100-553200-00062-8200-9990-8015-050-0000
622-3100-561000-00062-8200-9990-8015-050-0000
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Ms. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Divot Assets Inc.
60 Hibbert St
Arlington, MA 02476
978-693-4850
divotassets.com
CUSTOMER
DeKalb County School District Quote Number: 81705
1780 Montreal Road Quote Date: 3/12/26
Tucker, GA 30084
PRODUCT/SERVICES QTY UNIT PRICE TOTAL
Physical Inventory Services - Comprehensive Baseline Inventory Count of all 125 Nutrition Sites 1 $64,350.00 $64,350.00
K12 Asset Pro - Desktop Inventory Tracking and Management Software - 1 Year License
1 $24,950.00 $24,950.00
Includes Desktop and Mobile Scanner software licence
Hand-Held Mobile Barcode Scanner 3 $795.00 $2,385.00
White Glove Data Transfer and Formating - New Customer Import 1 $0.00 $0.00
1 - Year Customer Support Service Plan 1 $0.00 $0.00
Remote Training Sessions 4 $0.00 $0.00
Quote Does not include any applicable Sales Tax. 80% of Inventory invoiced upon completion of Physcial Inventory, SUB TOTAL $91,685.00
remaining 20% invoiced upon delivery of final reconciled digital asset file and report. Software billed in full at time of
provisioning. TOTAL $91,685.00
Physical Inventory Statement of Work (see attached document for complete SOW)
˙ District-wide physical inventory of all Nutrition department assets
˙ Reporting Criteria: All Nutrition assets with a unit cost of $1,000 and above.
˙ AForphoto of each asset will be taken and added to each asset file
˙ For assets that do not have an asset tag applied, a new barcode sticker will be applied and relevant asset information recorded.
assets with a non-barcoded asset tag, a new barcoded asset tag will be applied
˙ An electronic file with inventory results reconciled against any starting asset records will be provided.
˙
˙ a written analysis of the entire inventory process and results will be provided.
Software Implementation and Setup
˙ During intial account setup and implementation Divot Assets will pre-load all District fixed assets from existing file. Additional information that
will be pre-loaded where available in to your account in advance: Sites, Locations/Rooms, Manufacturers, Models, Asset Categories,
Manufacturers, Models, Funding Sources, and Users.
Software Training
˙ Divot Assets will host remote training sessions as necessary for District users of the software. Trainings will be grouped by roles/permissions.
Software Key Features
˙ Includes unlimited number of assets and devices
˙ Includes unlimited number of users
˙ Track all Nutrition department assets with complete asset information, and location (building and room).
˙ Check-in/out assets to locations and staff.
˙ Track and report on assets by funding source.
˙ Track asset depreciation on monthly or half-year basis.
˙ Self-audit and reconciliation.
˙ Detailed reporting for all fixed assets
˙ Bulk upload/download of asset records
˙ Support managed uploads of bulk assets and/or users. Includes data clean-up prior to import
˙ Unlimited customer support. Divot Assets support team is available during normal business hours for technical and strategic support.
Quote Approved by: ________________________________ Date: ________________________
(Signature)