Agenda Item
ii. Contract ~ Intergovernmental Agreement ~ DeKalb County School District School Transportation Services and DeKalb County Government ~ Summer Camp Program ~ Updated 5.11.2026
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the DeKalb County Board of Education (“the Board”) approve the intergovernmental agreement between DeKalb County Government and DeKalb County School District (“DCSD”) Transportation to provide transportation services supporting DeKalb County summer camp programs.
Why: This agreement supports a collaborative partnership between DeKalb County School District (DCSD) and DeKalb County Government to provide safe and reliable transportation for children participating in the County’s Recreation, Parks, and Cultural Affairs summer camp programs. The agreement allows DCSD to utilize existing fleet resources and personnel to support community-based programming while ensuring cost recovery.
DeKalb County School District will receive $150,000 from DeKalb County Government distributed over a three (3) year period per the contract, with the amount reduced yearly by the previous year’s paid invoice.
Details: DeKalb County Government, Parks and Recreation Program, is located at 1950 West Exchange Place, Suite 400, Tucker, Georgia, 30084. The program is designed to create an opportunity for a better quality of life for the communities of DeKalb County through people, parks, programs and partnerships.
Under the terms of the agreement, DCSD will provide up to sixteen (16) buses, including fifteen (15) standard 72-passenger buses and one (1) lift-equipped bus for special needs campers, along with certified drivers, contingent upon availability. Transportation services will be limited to pick-up and drop-off operations within the metro Atlanta area, not exceeding 40 miles per trip.
Services will support transportation to swimming lessons, open swimming activities, field trips, and end-of-season events for summer camp participants. The County will be responsible for fuel costs, while DCSD will invoice driver salaries, mileage, and reasonable depreciation.
The agreement begins June 1, 2026, and continues through July 31, 2026, with annual renewals and provisions through July 2028 for termination with 30 days’ notice by either party.
Financial impact: There is no financial impact on the District. DeKalb County School District will receive $150,000 from DeKalb County Government distributed over a three (3) year period per the contract, with the amount reduced yearly by the previous year’s paid invoice.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Raymond Stanley, Executive Director, Transportation and Fleet, Division of Operations, 678.676.1395
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of Agenda Item
Intergovernmental Agreement
2026 Summer Camp Program - DeKalb County Government Parks
and Recreation
DeKalb County School District- Transportation Services (Vendor)
Scope:
DeKalb County School District (DCSD) Transportation Services (as Vendor) will
partner with the DeKalb County Government, Parks and Recreation Program via
intergovernmental agreement for the 2026 Summer Camp Program.
Contract Terms
June 1, 2026, through July 31, 2026, with two (2) optional renewal
periods through July 2028.
Background
The DeKalb County School District (DCSD) has maintained a collaborative
partnership with DeKalb County Government to provide transportation services for
its Recreation, Parks, and Cultural Affairs summer camp programs. This partnership
enables DCSD to utilize existing fleet resources and personnel to support
community programming while operating under a cost-recovery model. DeKalb
County Government, Parks and Recreation Program, is located at 1950 West
Exchange Place, Suite 400, Tucker, Georgia, 30084.
The initial agreement executed in 2024 provided transportation services at a rate
of $4.87 per mile, with a contract value not to exceed $60,000.00. This agreement
did not require Board approval, as it generated revenue for the District and posed
no financial burden. Services were successfully delivered between June and July
2024, supporting student transportation to field trips, aquatic activities, and end-of-
season events.
A subsequent agreement in 2025 continued this partnership with similar service
parameters and a reduced contract value not to exceed $40,000.00.
The proposed 2026–2028 Intergovernmental Agreement represents an
expansion of this partnership, with an annual amount not to exceed $150,000.00.
Under this agreement, DCSD will provide up to sixteen (16) buses, including
accommodation for special needs students, along with certified drivers. The County
will reimburse DCSD for driver salaries, mileage, and depreciation, and will supply
fuel.
This agreement ensures continued support of community-based programming while
generating revenue for the District and maximizing operational efficiency of
transportation resources.