Agenda Item
e. Approval of K-12 Solutions Group Student Information System (SIS) Support, Data Services, and Ancillary Applications (Not to Exceed $598,147.98)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education grant approval to procure Student Information System (SIS) support services, data visualization tools, and ancillary student services applications from K-12 Solutions Group for an amount not to exceed $598,147.98.
Why: The Division of Information and Instructional Technology (DIIT) requires continued access to specialized support services, data tools, and ancillary applications that extend and enhance the functionality of the district’s Student Information System (SIS). These services provide operational continuity, support student services workflows, enable compliance with state and federal requirements, and enhance data access and reporting capabilities for district leadership and schools.
K-12 Solutions Group provides critical support, integration services, and supplemental applications that are fully aligned with the district’s existing SIS environment. These services ensure continuity of operations, support student records management, enable intervention tracking, and provide enhanced data analytics capabilities necessary for informed decision-making.
Details: K-12 Solutions Group will provide a comprehensive suite of services and applications supporting the district’s SIS ecosystem, data reporting, and student services operations for the period of July 1, 2026 through June 30, 2027. Services include system support, data visualization tools, integration services, and ancillary applications supporting compliance, intervention tracking, and volunteer management.
Key Services Include:
SIS Support and Ancillary Applications = $351,866.25
Tiered Student Information System (SIS) support services
ETCH platform licensing and support for workflow and process management
SWARM application licensing and support
504 student services tracking system licensing and support
Checkmate PRO and Volunteer management system licensing and support
SAFE application licensing
MTSS (Multi-Tiered System of Supports) platform licensing and support
Integration and technical maintenance services supporting SIS connectivity across schools (including per-school integration services)
Student document load processing services
Training and managed services support days
Data Visualization and Reporting Services = $243,781.73
Custom data visualization library and API services
Tableau Cloud Creator licenses
Tableau Cloud Viewer licenses
Data visualization consulting services
Data visualization implementation services, including migration to Tableau Cloud
Ad hoc server hosting services (prorated)
Projected Growth Allowance (Contingency)= $2,500
The total cost of the renewal is based on projected student enrollment, licensing quantities, and service utilization at the time of quote development. Actual costs may vary slightly due to fluctuations in student Full-Time Equivalent (FTE) counts, additional licensing needs (such as user or viewer licenses), the potential inclusion of additional applications or modules, and other operational adjustments identified during the fiscal year. To account for these variables and ensure continuity of services without disruption, a nominal growth allowance is included within the not-to-exceed amount. This approach minimizes the need for subsequent adjustments while maintaining alignment with actual usage and district needs.
Financial impact: General Fund
100.1000.553200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
ESTIMATE
Quote Number: 1513
Quote Date: Mar 17, 2026
Page: 1
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Quoted To:
Customer ID Good Thru
Dekalb County Schools
1701 Mountain Industrial Blvd K12 Dekalb 7/1/26
Stone Mountain, GA 30083
Quantity/FTE Item Description Unit Price Amount
Note THIS IS NOT AN INVOICE
Billed by K12 All items below billed by K-12 Solutions Group
Coverage Period 7/1/26-6/30/27
1.00 IC SIS Support SIS Support (Tiered) 116,265.00 116,265.00
1.00 K-12 ETCH ETCH Annual License 50,000.00 50,000.00
1.00 K-12 ETCH SupportETCH Annual Support/Enhancements 150.00 150.00
1.00 K-12 SWARM SWARM Annual License 8,250.00 8,250.00
1.00 K-12 SWARM SupportSWARM Annual Support/Enhancements 250.00 250.00
90,265.00 K-12 504 504 Annual License 0.50 45,132.50
1.00 K-12 504 Support 504 Annual Support/Enhancements 250.00 250.00
1.00 K-12 Checkmate PROCheckmate PRO Annual License _ Volunteer (including 46,043.75 46,043.75
discount)
1.00 K-12 CM Support Checkmate + Volunteer Support/Enhancements 3,475.00 3,475.00
1.00 SAFE Annual License 3,500.00 3,500.00
1.00 K-12 Tech Maint Annual Timely Integration to Infinite Campus (Lakeside 1,500.00 1,500.00
HS)
1.00 K-12 MTSS MTSS Annual License 10,000.00 10,000.00
1.00 K-12 MTSS SupportMTSS Annual Support/Enhancements 150.00 150.00
1.00 K-12 Tech ServicesStudent Document Load Process 42,500.00 42,500.00
18.00 K-12 Managed SvcsVirtual Training Days 1,300.00 23,400.00
Custom Tech Software/Custom Computer Specialists
91,638.00 IC Visualization Library - Custom Visualization Library 1.05 96,219.90
22.00 Tableau CLOUD Creator 690.00 15,180.00
2,990.00 Tableau Cloud Viewer 40.15 120,048.50
40.00 IC DataViz Consulting - Data Visualization Consulting - 200.00 8,000.00
Annual Consulting Services
1.00 IC DataViz Implementation - IC DataViz Implementation - 2,500.00 2,500.00
Migrate Tableau content to Cloud account
1.00 IC Ad Hoc Server Hosting - Infinite Campus Ad Hoc 2,833.33 2,833.33
Subtotal Continued
Sales Tax Continued
TOTAL Continued
ESTIMATE
Quote Number: 1513
Quote Date: Mar 17, 2026
Page: 2
13 5 B o lt o n D r iv e C o m m e r c e , G A 3 0 5 2 9
( 7 0 6 ) 3 3 5 -6 7 8 6 g a il@k 12 s o lu t io n s g r o u p .c o m
Quoted To:
Customer ID Good Thru
Dekalb County Schools
1701 Mountain Industrial Blvd K12 Dekalb 7/1/26
Stone Mountain, GA 30083
Quantity/FTE Item Description Unit Price Amount
Server Hosting - prorated 4 months through 10/31/26
Note 2 Estimate is based on October 2025 FTE actual invoices
will use March 2026 FTE
Subtotal 595,647.98
Sales Tax
TOTAL 595,647.98