Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the September 8, 2025, work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Allyson Gevertz, Vice Chair

Summary: Presented by: Evelyn Johnson, Ed. D., Vice President, Research, Riverside Insights,
Ms. Sierra Scott, Regional Partnership Manager, Riverside Insights

Summary: Presented by: Ms. Charlotte May, Level One Data
Ms. Randi Narcomey, Level One Data

Summary: Presented by: Ms. Sarita Smith, Executive Director of Student Assignment, Division of Access & Opportunity

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676-1475

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction,
Triscilla Weaver, Ph. D., Chief of Access & Opportunity, Division of Access & Opportunity

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: It is requested that the DeKalb County Board of Education adjourn the September 8, 2025 executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Tiffany Hogan, Ph. D., Board Member, District 5

Request: It is requested that the Board of Education approve the name change of the Southwest DeKalb high school track to Coach Napoleon Cobb Track.

Details: The committee, led by Board member Tiffany Hogan, Ph. D., was composed of the required Board members, District and school leaders. Then, parents, faculty and community members were added to make a total of 12 members.

The committee met on the following dates:
April 23, 2025
May 20, 2025*
June 16, 2025

*Public input meeting was May 20, 2025.

Contact: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership, 678.676.0542,
Dr. Thomas Glanton, Area Superintendent for High School, Division of Schools & Leadership, 678.676.0329,
Tiffany Hogan, Ph. D., Board Member, District 5, 678.676.0722

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education open the floor to accept nominations to fill Committee member vacancies on the Board B Policy Standing Review Committee.

Election of Board Member(s) to fill vacancies on the Board B Policy Standing Review Committee:

1. Nominee: _________________________ By: _______________

2. Nominee: _________________________ By: _______________

Motion that nominations be closed by: _______________
Seconded by: _______________
Vote: __________

Votes for Nominee #1 __________ Votes for Nominee #2 __________

Contact: Mrs. Deirdre P. Pierce, Board Chair, 678.676.0722

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 21-752-043 for Pressure Washing Services in an amount not to exceed $2,000,000 to A-Action Janitorial Services, Autaco Development, LLC., and Tribond, LLC.

Details: Pressure washing services are critical for campus upkeep, improving overall appearance and hygiene, and reducing the buildup of mold, mildew, and other environmental contaminants. Approval of the contract renewal will promote operational efficiency, schedule responsiveness, and ensure timely execution of both preventative and reactive facility care.

A-Action Janitorial Services, Autaco Development, LLC, and Tribond, LLC, have demonstrated consistent quality and responsiveness during prior contract terms.

Pressure washing tasks are coordinated through the Facilities Maintenance Department and may also support capital improvement initiatives executed under the E-SPLOST program. Services will be assigned via work orders based on operational needs and managed by Facilities Maintenance leadership.
ITB 21-752-043- Pressure Washing Services was approved by the Board on September 13, 2021. The contract terms are for an initial one (1) year with four (4) optional annual renewals.

This recommendation is for the fourth of four (#4 of 4) one (1) year contract renewal options through September 12, 2026, under the existing terms, conditions, and pricing structure.

Financial impact: The contract amount not to exceed amount of $2,000,000, will be allocated from the General Fund Budget - Deferred Maintenance using the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will provide gymnasium bleacher replacement and installation services, district-wide, in an amount not to exceed $2,000,000.

Details: Many existing gymnasium bleachers across DCSD facilities have exceeded their useful life and are no longer compliant with current safety or ADA (Americans with Disabilities Act) standards. This initiative will address immediate needs and improve the physical learning environment in support of extracurricular activities, school events, and community engagement. The new bleacher systems will feature enhanced safety elements, including:

Self-storing rails
Intermediate steps
Pendant control operation
Upgraded deck systems for durability and safety
ADA-compliant access

The initial three high-priority schools identified for immediate scope implementation include:


Chamblee High School -$434,071.11
Towers High School - $259,500
Lithonia High School - $235,610

Total = $929,181.11.

This project aligns with DCSD’s deferred maintenance priorities and school safety objectives.

DCSD will use Sourcewell Contract #081523-HSC for the purchase and installation of bleachers district-wide. SSE is the exclusive authorized Hussey Seating Corporation dealer for Georgia and will provide turnkey solutions at fixed cooperative pricing. Approval will allow the utilization of competitively bid pricing through Sourcewell to ensure efficiency and cost savings.

The DeKalb County School District’s Master Services Agreement will be used.

Hussey Seating Corporation, 38 Dyer Street Ext., North Berwick, ME 03906
Southeastern Surfaces & Equipment, Inc. (local) is located at 1205 Peachtree Pkwy. Suite 1204, Cumming, GA 30041

Financial impact: The contract amount for the gymnasium bleacher replacement is a not- to- exceed amount of $2,000,000. Funds will be allocated from the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000), General Fund Budget - Deferred Maintenance.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with Bo Phillips Co ($99,999), Metro LED ($99,999), Indigo Signs dba Image 360 Tucker ($99,999). Total contract value amount not-to-exceed $299,997.

Details: The request is to approve the above listed vendor services for various signage needs districtwide. Professional signage provides key benefits:


Safety and emergency preparedness signs provide evacuation routes, exit and assembly points during emergencies.
Improved communication and navigation signs include directional arrows, room numbers, and facility labels which help to navigate school campuses.
Enhanced Learning Environment includes instructional signs, visual aids, and motivational language.

On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.

Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).

Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a grant of an Easement to the DeKalb County Department of Transportation for expansion and improvement of the walking trail at the International Community School at Medlock Elementary School site located at 2418 Wood Trail Lane, Decatur, GA 30033.

Details: The DeKalb County Department of Transportation in conjunction with the Path Foundation is requesting a temporary and permanent easement on the ICS at Medlock site. This easement will allow the County to improve and expand the walking trail which can offer numerous benefits to the school district and its residents. A walking trail would provide students, staff, and community members with a safe and convenient way to commute and engage in physical activity. The trail project can have positive impacts on student attendance and overall health. It is the plan of the County to develop and maintain the trail with minimal expenses, providing long-term benefits without significant financial burden to the District or community.

The requested easement will consist of a permanent trail easement of 2,714 square feet, as well as a temporary construction easement of 1,441 square feet located at Medlock Park to Lulah Hills Road. The temporary construction easement will expire upon completion and acceptance of the project.

As determined by the State of Georgia per the Statement of Estimated Values, the easement rights have a Total Estimated Fair Market Value of $4,525.

Financial impact: The easement will directly benefit DCSD. The Total Estimated Fair Market value is $4,525. It will be paid by DeKalb County Government to the Board of Education for the easement. These funds will be placed in the General Fund.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the grant of an easement to the Georgia Power Company for upgrades to electric distribution facilities to improve electric service reliability to the Henderson Mill Elementary School site for the capital improvement construction project.

Details: The purpose of the easement is to allow the Georgia Power Company to enter the easement area, to install and maintain electrical and communication lines, poles, and equipment on the Site. Georgia Power will maintain, repair and rebuild all equipment including wires, transformers, fixtures and cables to strengthen the service to the Henderson Mill Elementary School site off Henderson Mill Rd.

The property site is 2408 Henderson Mill Rd. NE, Atlanta, Ga 30345. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as installed in the approximate location shown on “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line as installed in the approximate location shown on “Exhibit A” and c) within ten (10) feet of each side of any related above ground equipment or facilities, including without limitation cubicles, transformers and service pedestals, as installed in the approximate location shown in “Exhibit A”.

The easement request is aligned with the Capital Improvement Project #35135 - Henderson Mill Elementary School Renovation. This renovation project is in the final stages of construction and consists of major building system replacement with emphasis on roof, plumbing, HVAC components, and improving the facility.

Financial impact: The easement will directly benefit DCSD. The financial impact of the easement will be $10.00 paid by Georgia Power Company to the District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 21-752-020 for HVAC Water Treatment Services to Superior Water Services, Inc. for an amount not to exceed $200,000. This is the fourth and final (#4 of 4), one (1) year renewal option, through September 23, 2026.

Details: On August 9, 2021, the Board approved the contract award of ITB 21-752-020 to Superior Water Services, Inc. in the amount not to exceed $200,000.
Renewal of the contract allows DCSD to maintain its HVAC infrastructure efficiently and cost-effectively. Regular water treatment service reduces scaling, corrosion, and biological growth in HVAC systems, directly supporting system longevity and operational efficiency. The vendor has demonstrated consistent quality, responsiveness, and cost-effectiveness throughout the term of the contract. The scope of services includes HVAC water treatment support across all district buildings and facilities. Services will be provided under the existing contract fee structure and terms. This is the fourth and final (#4 of 4) renewal option.

Financial impact: The cost of these services in an amount not-to-exceed $200,000 will be allocated from the General Fund Budget - Hazmat/Abatement: Cost Code 100.2600.543013.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve an increase in the spend limit of contract award for ITB 20-752-037 for Plumbing Contractor Services in the amount not to exceed $5,000,000 to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC., Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC.

Details: On February 10, 2025, the Board of Education approved the contract renewal of ITB 20-752-037 for Plumbing Contractor Services in the amount of $5,000,000 to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC to provide district wide plumbing services.

Approval of this request will allow DCSD to continue provide critical plumbing services by addressing unforeseen additional costs and repairs. It is requested that the budget be increased by $5,000,000, to the current term of the contract, to cover unforeseen additional costs for repairs.

Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of a cooperative agreement with General Service Administration (GSA) Contract 47QTCA21D0098; and Southwestern Communications, Inc., through Rauland-Borg Corporation, as sole source authorized distributor for the supply, installation, service, and maintenance of communications equipment, replacements, and upgrades districtwide in the amount not to exceed $500,000.00 through May 2026. This is the fourth and final (#4 of 4) renewal option.

Details: Southwestern Communications, Inc., through Rauland-Borg Corporation, its sole source distributor, will provide installation and repair of all intercom systems district-wide. The scope of work includes installation, repairs, and replacements for TCU Intercoms, digital clocks, message boards and speakers. Locations include theaters, gymnasiums, cafeterias, and media centers.

The scope of this contract includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Supplemental Agreement (Exhibit A).

Approval and use of Rauland-Borg Corporation as vendor is pursuant to Board Policy DJE III(d)3b, Exceptions to Competitive Selection - Sole Source and Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing."

Cooperative Purchasing allows the Administrator of General Services to provide states and localities access to certain items offered through the General Services Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT), and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs).

Financial impact: The contract amount for these services, not to exceed $500,000, will be allocated from the General Fund Budget, Deferred Maintenance 100.2600.543013.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services in the amount not to exceed $2,000,000 to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action. Approval for ratification of the contract services is required from June 30, 2025, through September 8, 2025.

Details: On April 15, 2024, the Board approved the contract award of RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action.

Flooring Contractors provide flooring services including installation, repairs, screening and recoating, and general maintenance to gymnasium floors enhancing safety. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.

Financial impact: The total contract amount for these services in the amount not- to- exceed $2,000,000, will be allocated across various General Fund and E-SPLOST cost codes. The total budget is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1461
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services for the disposal of hazardous waste (hazmat) in the amount not-to-exceed (Not to exceed $2,000,000).

Details: The Division of Operations is requesting approval to utilize the OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services to support the district’s hazardous materials (Hazmat) disposal needs. This contract offers a comprehensive solution that ensures the safe, compliant, and efficient removal of hazardous waste in accordance with local, state, and federal regulations.
Leveraging this cooperative agreement provides several key benefits to the DeKalb County School District:

Cost Efficiency: The contract includes pre-negotiated, fixed pricing that reflects volume-based discounts and market-competitive rates, allowing the district to realize immediate cost savings without the need for a time-consuming, duplicative procurement process.
Regulatory Compliance: Vendors selected through OMNIA contracts are vetted to ensure they meet stringent regulatory requirements for hazardous waste handling, transportation, and disposal, thereby reducing the district’s liability and ensuring full environmental compliance.
Operational Readiness: Utilizing this contract allows the Facilities and Maintenance Department to respond promptly to disposal needs across the district, minimizing interruptions to instructional and operational activities.
Administrative Efficiency: The cooperative nature of the OMNIA contract streamlines procurement and administrative processes, enabling staff to focus on core operational priorities while maintaining full procurement integrity.

The contract between OMNIA Partners and Clean Harbors Environmental Services is an initial five (5) year agreement from December 1, 2023, through December 1, 2028, with five (5), one (1) year optional renewals through December 1, 2033.

Per Article 2 of the Clean Harbors Environmental Services Contract between DeKalb County School District and Clean Harbors, it is effective for one (1) year with one (1) year renewal periods and a termination notice of 30 days. The Agreement is effective from the final execution date by the last party, through June 30, 2026.

Financial impact: The budget for hazmat services will be allocated from General Fund charge not to exceed $2,000,000.
GL Code: 100.2600.530000.00011.7520.9990.8010.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education ("the Board") approve the renewal of the cooperative contract to purchase gasoline and diesel fuel from James River Solutions, LLC as the primary supplier, Sunoco, LP as the secondary supplier, and Boswell Oil Company as the tertiary supplier through the North Georgia Fuel Cooperative(“NGFC”) (BL051-23) in an amount not-to-exceed $8,100,000 from September 1, 2025, through August 31, 2026.

Details: The North Georgia Fuel Cooperative (NGFC) agreement is the result of several entities combining their fuel requirements to obtain the advantages of high-volume purchases, including administrative savings and other benefits. It was formed with the specific purpose of purchasing fuels at very high volumes to obtain the best discount and lowest pricing.

The North Georgia Fuel Cooperative bid was approved on April 30, 2024, by the Gwinnett County Board of Commissioners, who acted as the Principal Procurement Agency for the North Georgia Fuel Cooperative.

This bid was formally solicited and awarded to James River Solutions, LLC as the primary supplier, and Sunoco, LP as the secondary and Boswell Oil Company as the tertiary. These entities are all approved vendors of the North Georgia Fuel Cooperative. In the event the primary supplier is unable to fulfill their services or cannot provide services, the second and/or third supplier may be used. This allows the District to perform services without impeding the process due lack of availability by any one vendor.

Financial impact: This purchase in an amount not-to-exceed $8,100,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet Services Department, Division of Operations, 678-676-1395

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve use of the Cooperative Agreement for ASK Consulting, Inc. through Gwinnett County Public Schools Solicitation B2338KM and Contract CE2004-173 for contract Vehicle and Diesel Mechanic services in the amount not to exceed $400,000 for the term of September 15, 2025, through December 31, 2025.

Details: The Division of Operations -Fleet Services Department is requesting approval to utilize the ASK Consulting contract CE 2004-173 through Gwinnett County School District to support Fleet maintenance and repair operations

The proposed agreement with ASK Consulting, will be effective from September 15, 2025, through December 31, 2025, and is essential to addressing critical staffing shortages by providing access to qualified vehicle and diesel mechanics. This partnership will strengthen the District’s ability to maintain safe and reliable transportation services by supporting timely repairs, minimizing fleet downtime, and ensuring continued operational excellence.

Pursuant to Board Policy DJE IIID(3)(d), Exception to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia, as well as through intergovernmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. In alignment with this policy, the ASK Consulting contract agreement is the result of multiple public entities combining their workforce needs. This collaborative procurement approach not only ensures compliance with Board policy but also supports the District's operational efficiency and staffing flexibility.

Financial impact: The total cost of the contract shall not exceed $400,000 and will be charged to Fleet Services fund code: 100.2700.530000.00011.7190.1320.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet Services Department, Division of Operations, 678-676-1395

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract 99999-001-SPD000183002 (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford Inc.) for the purchase of support vehicles for the Chief of Staff Division in an amount not to exceed $606,414.

Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford and Hardy Chevrolet.

On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the suppliers, Wade Ford and Hardy Chevrolet, were awarded contracts.

The contracts are between the State of Georgia and Wade Ford, Ilocated at: 3860 Cobb Drive, Smyrna, GA 30080 and Hardy Chevrolet is located at: 1249 Charles Hardy Parkway, Dallas, GA 30157.

Pursuant to Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Government, or other government agencies.

Financial impact: This purchase will be allocated under the General Fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $606,414.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Tracey Whaley, Chief of Police, Chief of Staff Division, 678-676-2155

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Fiscal Year 2027 Capital Outlay Application to the Georgia Department of Education (Ga DOE), totaling $1,671,340.

Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by the state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding. In other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.

Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. DeKalb County School District’s FY 2027 Capital Outlay Project Application requests reimbursement funds in the amount of $1,671,340 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.

Projects applying for reimbursement funds in the FY 2027 Capital Outlay Project Application are:


Sagamore Hills ES Roof Replacement - $289,314
Miller Grove HS Roof Replacement - $1,382,026

Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,671,340 will be allocated to the Local Capital Project Fund (Fund 300). Reimbursement funds will be allocated only after receipt.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Summary: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the payment of accreditation membership to COGNIA for all DeKalb schools for the 2025-2026 school year, in an amount not to exceed $171,600.

Details: This proposed budget item requests funds not to exceed $171,600 to cover the costs of annual accreditation membership for all DeKalb County Schools.

Financial impact: The financial impact is an amount not to exceed $171,600 for FY26. The purchase amount will be paid through charge code: 100.2300.581000.00011.7001.9990.8010.010.0000 - Chief of Staff general budget - through the Department of Organizational Effectiveness. Payment of the invoice covers COGNIA 2025-2026 accreditation membership. COGNIA payment is required for FY26 to avoid loss of district accreditation as well as accreditation technology licenses.

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division, 678-676-0196,
Mrs. Pamela McCloud, Director of Organizational Effectiveness, Chief of Staff Division, 678-676-0455

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the July 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve a contract spend limit increase to the agreement with Loomis Armored US, LLC., for an amount not to exceed $45,000 to cover monthly charges for June 2025. This will bring the total spend limit associated with this contract from $452,544 to $497,544.

Details: The Board approved the renewal of the Loomis Armored US, LLC agreement for year 2 of 4 on July 8, 2024, with an amount not to exceed of $452,544. This approval included a change to the agreement to receive weekly services at all elementary schools, which had been bi-weekly services in year 1. The monthly service charge increased at these schools, which was considered in the July 8, 2024, agenda item. However, the change also affected the fuel fee associated with each service, which wasn’t considered in the agenda item. Finally, at times, the District is charged other fees such as excess bags for pickup (limit 10 per pickup), excess fund liability (limit $35,000 per pickup), excess time spent at each location weekly (limit 10 minutes per pickup), and safe maintenance and repair costs. Although the goal is to not have these other fees, sometimes it isn’t avoidable. The July 8, 2024, approval didn’t consider any additional fees.

To date, payments covering July 2024 through April 2025 totaled $410,751.78 against this contract. The remaining available balance is $41,792.22 is insufficient to cover May and June 2025 invoices total $85.079.16, pending requested credits from the vendor, requiring the additional $45,000 to pay all fiscal year 2025 obligations.

Financial impact: Expenditures will be made using the following accounts:

School Nutrition Program - ($4,500) There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.

School District Finance System - ($40,500) This will be paid from the General Fund GL code: 100.2500.530000.7200.9990.8010.00.0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY 2024 audit corrective action plan developed in response to Senate Bill 68 requirements. FY 2024 audit results stipulate the District’s designated risk level as being moderate. The District’s corrective action plan must be presented at a regular board meeting, signed by each board member, and submitted to the State Board of Education no later than 120 days of our Audit Committee Letter (audit results) dated June 5th, 2025.

Details: Senate Bill 68 stipulates that the Department of Audits and Accounts designate a risk level for each school system. The FY 2024 audit contained three financial statement significant deficiencies (FS) and one federal program significant deficiency (FA).


FS 2024-001 Strengthen Oversight of the Information System Conversion
FS 2024-002 Strengthen Information Technology General Controls
FS 2024-003 Strengthen Controls over Employee Compensation
FA 2024-001 Improve Controls over Employee Compensation


These four items result in the School District’s designated risk level being moderate. With this designation, the School District is required to submit to the State Board of Education, within 120 days of the date of the Audit Committee Letter, a detailed corrective action plan. The corrective action plan should be presented at a regular board meeting and signed by each board member.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: September 15, 2025 through June 30, 2026

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the September Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Presented by: Ms. Tasha Davis-Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the contract with Teacher for America (TFA) for FY26 in an amount not to exceed $228,000.

Details: The DCSD Talent Acquisition team will coordinate and hold interviews with TFA candidates specifically for schools with critical vacancies for the FY’26 school year. TFA recruits highly motivated individuals from across the country, expanding the district’s teacher pipeline and ensuring schools most impacted by shortages receive immediate support. Corps Members enter classrooms with targeted training, ongoing professional development, and coaching to strengthen instructional quality.

Financial impact: The annual cost to continue the partnership with Teach For America is $228,000. Funding will be provided through General Funds using the following account:

Purchased Professional/Tech Svcs

100.2300.530000.40611.7400.9990.8010.060.0000

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources,
Mr. Jason Kennedy, Deputy Chief Human Resources Officer, Division of Human Resources

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the contract renewal for The Leadership Academy for the development of the assistant principal pipeline (DLI) and to provide a structured transition of design and facilitation responsibilities to the DeKalb Leadership Development Team for the principal pipeline (DPP) in the amount not to exceed $115,000.

Details: Scope of Services for FY26 includes six major activities:


Leadership Development Team Coherence and Capacity Building - Continue district coherence meetings to align program goals, strengthen facilitation skills, and prepare the DCSD team to sustain and expand DPP and DLI. From Sept-Dec: Bi-monthly 90-minute virtual meetings; Jan-May: Monthly sessions with The Leadership Academy in a feedback role.
Session Design Asynchronous Support - Up to 25 hours of design support to transfer tools and knowledge.
In-Person Co-Facilitation - Seven full days of co-facilitation from Sept-June to model facilitation best practices.
Evaluation and Reporting - Mid-year and end-of-year evaluation reports with participant surveys.
Sustainability Planning Support - Up to 8 hours to refine cohort selection and program design.
Technical Support - 8 hours of just-in-time assistance, billed only if used.

Financial impact: The total budget for these services is allocated from the cost code 100.1000.53000.0011.7250.9990.8010.020.0000 under the Leadership Development General Fund Budget in the amount of $115,000.

Contact: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership, 678-676-0542,
Mr. Michael Kelly, Interim Executive Director, Leadership Development, Division of Schools & Leadership, 678-676-0377

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer

Request: It is requested that the Board of Education approve the 2026 Carl Perkins V Improvement Grant application in the amount of $1,267,752 that provides funding to improve Career, Technical, and Agricultural Education (CTAE) programs throughout the DeKalb County School District.

Details: The following are CTAE improvement strategies to enhance instruction during the 2025-2026 school year.

Mandated Grant Activities


Strengthen academic and technical skills of students in career pathways.
Provide Work-Based Learning (WBL) opportunities for students
Make available student industry credentials and certifications as well as employer connections
Provide professional development for teachers, counselors, and administrators
Initiate, improve, and expand CTAE programs and pathways
Provide career pathway services and activities
Coordinate postsecondary transition
Serve special populations with career pathway instruction
Evaluate CTAE programs and pathways using the following core indicators

*(See DeKalb’s performance levels below)




Perkins Core Indicators
2024 District Performance Rate
State Determined Target Performance Rate


1S1 - Four-Year Graduation Cohort Rate
97%
91%


1S2 - Extended Graduation Rate
95%
95%


2S1 - Academic Proficiency - Reading/Language Arts
71%
71%


2S2 - Academic Proficiency - Mathematics
47%
71%


2S3 - Academic Proficiency - Science
59%
71%


3S1 - Post-Program Placement
95%
95%


4S1 - Nontraditional Program Concentration
17%
7%


5S3 - Participation in Work-Based Learning
33%
31%


5S4 - CTAE Pathway Completion
44%
36%


5S5 - Credentials of Value
54%
53%

Financial impact: The Perkins V Grant will be available upon Board approval to improve CTAE instruction within the DeKalb County School District. The grant allocation for 2025-2026 is $1,267,752. The Perkins V Grant requires matching funds from the local district.




School Year
Allocation Amounts


2022-2023 (FY23)
$1,437,254


2023-2024 (FY24)
$1,390,462


2024-2025 (FY25)
$1,362,329


2025-2026 (FY26)
$1,267,752 (awarded)




Charge Code: 406.1000.445200.38321.7940.3324.8010.035.2024

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731,
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum & Instruction, 678-676-0731,
Mrs. Doryiane Gunter, Director, CTAE & STEM/STEAM Programs, Division of Curriculum & Instruction, 678.676.0451

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education authorize the DeKalb County School District to secure transportation services from Samson Tours, Inc., Coast to Coast Tours, LLC, and R&W Motor Coach, Inc., in an amount not to exceed $690,000.

Details: Samson Tours, Inc., Coast to Coast Tours, LLC, and R&W Motor Coach, Inc., are current approved carriers that can provide services until May 2026 based upon availability.
To accommodate K-12 students, Samson Tours, Inc. and Coast to Coast Tours, LLC will transport students to the Georgia Aquarium in Atlanta, Georgia to participate in the Georgia Aquarium educational programs and opportunities. Service for a 48-56 passenger bus costs approximately between $749.00 - $1,599.00 per bus.

To accommodate all sixth and seventh grade students, Coast to Coast Tours LLC and R&W Motor Coach, Inc. will transport students to the World Congress Center in Atlanta, Georgia to participate in Biztown and Finance Park, a financial literacy simulation partnership with Junior Achievement. Service for a 56-passenger bus costs approximately $1,125.00 - $1,250.00. The total number of buses needed to transport all sixth and seventh grade students is 312 buses.

Financial impact: The total amount for transportation in an amount not exceed
$690,000. The charge codes are below:

100.2700.551900.00011.6600.9990.6010.035.0000
100.1000.530000.63311.7480.9990.8010.035.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-12, Division of Curriculum & Instruction, 678-676-0137,
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum & Instruction, 678-874-7119

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education ("the Board") approve the contract award of RFP 25-611 for Personal Electronic Device Locker Installation Services that include the purchase and installation of wall-mountable cell phone lockers in DeKalb County School District middle schools to Ricoh USA effective upon Board approval, not to exceed $1,615,215.31.

Details: The selected vendor will supply, deliver, and install durable, tamper-resistant wall-mounted cell phone lockers at all middle schools. These lockers will feature individual locking mechanisms (e.g., combination, keypad) and offer 40-60 compartments per unit. The project includes school-specific site assessments, professional installation, administrator/staff training, warranty coverage, and technical support.

Installation will prioritize entry points and high-traffic areas to ensure ease of use, visibility, and compliance with ADA and fire code regulations. The lockers support consistent enforcement of district policy, reduce device-related behavioral incidents, and allow staff to focus on instruction and student engagement.

Financial impact: The Personal Electronic Device Locker Installation Services will be funded through the general funds operating budget of the Office of the Superintendent, Charge Code: (to be provided).

The cost not to exceed $1,615,215.31.

Contact: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Presented by Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Request: It is requested that the Board of Education approve the contract for the Princeton Review SAT Test Prep Initiative in an amount not to exceed $600,000.

Details: This period of service is the 2025-2026 school year.

Financial impact: The purchase amount not to exceed $600,000 will be paid using funds budgeted by Schools & Leadership:
100.1000.530000.33611.8530.9990.8010.020.0000

Contact: Dr. Thomas Glanton, Area Superintendent of High Schools, Division of Schools & Leadership, 678-676-1079,
Mrs. Michelle Dillard, Chief of Schools & Leadership, Division of Schools & Leadership, 678-676-0542,
Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research, 678-676-0733,
Mr. Damion Bounds, Executive Administrator, Division of Schools & Leadership, 678-676-7247,
Mr. Ennis Harvey, Executive Administrator, Division of Schools & Leadership, 678-676-1079

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the FY 26-29 Adult Education and Family Literacy Act (AEFLA) Grant Award from the Technical College System of Georgia (TCSG) and approve the District to expend the funds as awarded. State Funding: $100,000 and Federal Funding: $422,559. Total Award Amount: $522,559.

Details: This Multi-Year Grant will continue to support ABE classes at the following locations:
Cross Keys HS
Elizabeth Andrews HS (EAHS)
Goodwill of North GA
McNair HS
Sequoyah MS

Support for ESL Classes offered at:

Cross Keys HS
Elisabeth Andrews HS (EAHS)
Goodwill of North GA
Sequoyah MS

Development and Implementation of an IELCE and Workforce Development Program at:
Ethiopian Community Center of Atlanta

This grant will also continue the Integrated Education Training (IET) and Workforce Development Program, supported by internal partnerships with DCSD Operations First Choice program, CTAE, and School Nutrition, as well as external partnerships with Georgia Power Workforce Development, Goodwill of North Georgia and WorkSource DeKalb.

The Family Literacy program will provide targeted support to a cohort of 30 adult education families whose children attend DCSD schools. These activities will engage GED students and their families to improve adult literacy, enhance parenting skills and promote academic success for children. The work of the Family Literacy program is supported by the DCSD Early Learning Program, Educational Media, and the DeKalb County Public Library.

Financial impact: Community Engagement and Innovative Partnerships ~ Adult Education (510), TCSG AEFLA Federal and State Matching Grant
State: $100,000., Federal: $ 422,559.

Contact: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 404.263.3597
Dr. Damienne Denham Shabazz, Senior Coordinator, Division of Community Engagement & Innovative Partnerships, 678.559.4591

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the grant award in the amount of $650,000 from the Arthur M. Blank Family Foundation to fund the expansion of middle school flag football programs in the DeKalb County School District. Additionally, it is requested that the Board approve for the Division of Access and Opportunity’s Athletics department to spend the funds according to the budget.

Details: The Arthur M. Blank Family Foundation awarded the Division of Access and Opportunity’s Athletics department $650,000 to fund the expansion of middle school flag football programs in the DeKalb County School District for three years.

Financial impact: There is no financial impact to the district or the Division of Access and Opportunity’s Athletic Department to accept the Arthur M. Blank Family Foundation grant in the amount of $650,000 to fund the expansion of middle school flag football programs in the DeKalb County School District

Contact: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0409,
Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity, 678-676-0485,
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678-676-1824,
Dr. Marcia Oglesby, Director, Grants & Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services

Request: It is requested that the Board of Education approve the renewal of the District's Third-Party Administrator Services with Brentwood Services Administrators ("Brentwood"), for an amount not to exceed $504,413.46 unfixed claim costs, excluding bill review fees that are billed monthly based on volume.

Details: This item requests that the DeKalb County Board of Education (“Board”) approve the contract renewal for the District’s Workers’ Compensation Third Party Administrator Services with Brentwood. On July 13, 2021, Brentwood was selected after a competitive RFP process. That process sought expertise to minimize the number of claims per year and to reduce the overall cost of the District’s workers’ compensation program. RFP 22-462, Workers’ Compensation Third Party Administrative Services, was placed for bid on March 18, 2021. The companies that submitted proposals in response to the solicitation were Brentwood, Broadspire Services (“Broadspire”) and USIS.







Broadspire’s cost proposal was $703,272 a year plus $10,000 for data consolidation and $3,000 for initial set up. USIS submitted a cost proposal of $564,250 a year plus $5,000 for electronic file conversion. In addition, a 12.5% fee would be charged by Broadspire for any subrogation recovery.







The review committee decided that the vendor that would provide the best quality and customized claim services at a competitive price was Brentwood. Previously, in 2013 and again in 2016, Brentwood was also selected as a result of a competitive RFP process.







At its business meeting on September 13, 2021, the Board approved a new contract for the District’s Third-Party Administrator Services with Brentwood for an amount not to exceed $466,000.00 in fixed claim costs, subject to a two percent annual increase, excluding bill review fees that are billed monthly based on volume. Ultimately, Brentwood was awarded the contract because of the quality of service it provides in addition to the company’s willingness to furnish customized claim services at a competitive price.







At its business meeting on August 10, 2022, the Board approved the renewal of the contract for the District’s Third-Party Administrator Services with Brentwood. The renewal amount was $475,320.00 in fixed claim costs, subject to a two percent annual increase, excluding bill review fees that are billed monthly based on volume.







At its business meeting on July 10, 2023, the Board approved the renewal of the contract for the District’s Third-Party Administrator Services with Brentwood. The renewal amount was $484,826.40 in fixed claim costs, subject to a two percent annual increase, excluding bill review fees that are billed monthly based on volume.







At its business meeting on October 7, 2024, the Board approved the renewal of the contract for the District’s Third-Party Administrator Services with Brentwood. The renewal amount was $494,523.00 in fixed claim costs, subject to a two percent annual increase, excluding bill review fees that are billed monthly based on volume.







Brentwood has effectively helped the District process new and longstanding workers’ compensation claims. Brentwood provides the District with medical bill review services that result in cost reduction through the utilization of their networks, and application of the Georgia Workers’ Compensation fee schedule. Moreover, Brentwood provides the District with two claims adjusters, a claims assistant, and a claims supervisor. Although not assigned solely to the District, Brentwood provides the District with access to a claims manager to assist with various matters. In addition to the staff provided by Brentwood, the District employs three full time workers’ compensation claim adjusters. Also, at no additional cost, Brentwood furnishes the District with access to SUCCEED, which is a web site that dispenses loss prevention recommendations.







In addition, at no cost to the District, Brentwood has converted existing claims data to the Brentwood claims system. That system is called ClaimsXpress. The conversion to ClaimsXpress enables the District to utilize the Brentwood claims system and allow Brentwood to issue claim related workers’ compensation checks, and liability checks, to claimants, employees, physicians and vendors. The checks are sent overnight as needed. The transfer of the check issuance process from the District’s Accounts Payable Department to Brentwood ensures continual check issuance in the event District offices are closed due to a pandemic or natural disaster.







Further, another service provided by Brentwood is the Medicare Section 111 Reporting. This is an automated process through Brentwood’s ClaimsXpress System. A weekly data feed is provided to ExamWorks who reports to Medicare on the District’s behalf. The District is a mandatory reporter under Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007. The Medicare Secondary Payer (“MSP”) policy is designed to ensure that the Medicare Program does not pay for healthcare expenses for which another entity is legally responsible.







Lastly, Brentwood also completes the annual reporting of the mandatory WC-26 report. This is the consolidated yearly report of medical only cases and annual payments on indemnity claims. This report is required by the Georgia State Board of Workers’ Compensation. In addition to this report, Brentwood assists with providing other metrics such as tracking of timely contacts, reporting of payments/settlements broken down by category, providing excess workers’ compensation insurance renewal documentation, and gathering of data for various other reports.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost is paid in quarterly installments. Medical bill review costs will be paid monthly based on volume from the workers’ compensation claims budget. The account charge code from which the expense will be paid is 100.2500.530000.15311.7490.9990.8010.080.0000.

Contact: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services, 678-676-0159,



Mr. Glinton R. Darien, Jr., Director of Legal Affairs, Division of Legal Services, 678-676-0403

Effective: November 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services

Request: It is requested that the Board of Education (“Board”) renew its contract with Swift, Currie, McGee and Hiers, LLP (“Swift Currie”) as Workers’ Compensation Counsel at the hourly rate of $215 for partners and senior attorneys, $180 for associates and $125 for paralegals, excluding necessary expenses and any necessary complex litigation, which will be determined and authorized by the Board Chair and Superintendent on a case-by-case basis. This is the third of five one-year optional renewals. The legal services vendor is paid on an hourly fee basis for assigned work at negotiated hourly rates.




It is further requested that the Board renew its contract with Swift Currie as General Liability Counsel, at the hourly rate of $260 for partners and senior attorneys, $210 for associates and $155 for paralegals, excluding necessary expenses and any necessary complex litigation, which will be determined and authorized by the Board Chair and Superintendent on a case-by-case basis. This is the third of five one-year optional renewals. The legal services vendor is paid on an hourly fee basis for assigned work at negotiated hourly rates.

Details: The Board of Education approved the retention of the Swift Currie law firm at its business meeting on July 10, 2023.  This approval was pursuant to the District’s Request for Qualifications (“RFQ”) 23-02, entitled Insurance Defense Legal Services, dated January 12, 2023. RFQ 23-02 provides that the contract for legal services will contain four (4) one-year extension options. The contract is therefore up for renewal on December 3, 2025.

Financial impact: This is a budgeted expense.
The account codes from which the expense will be paid is 100.1000.526000.15311.7490.9990.8010.080.0000
and 100.2500.552000.69011.7490.9990.8010.080.0000.

Contact: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services, 678-676-0159

Effective: December 3, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education adopt the proposed version of Board Policy LE: School-Community Organizations.

Details: Board Policy LE: School-Community Organizations was presented to identify school-community organizations and provide general operation guidelines. Proposed Board Policy LE has been reviewed by the Board Policy Review Committee. The Policy Review Committee recommended the creation of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education accept the recommendation to rescind Board Policy LEC: Booster Organizations.

Details: The rescission of Board Policy LEC: Booster Organizations was presented because information related to Booster Clubs is included in the proposed Board Policy LE: School-Community Organizations. The proposed rescission of Board Policy LEC has been reviewed by the Board Policy Committee. The Policy Review Committee recommended the rescission of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education adopt the proposed revisions to Board Policy EEE: Wellness Program.

Details: Revisions to Board Policy EEE: Wellness Program are being requested to ensure the policy aligns with federal law and state guidance related to school nutrition programs in schools. The proposed revisions to Board Policy EEE have been reviewed by the Board Policy Review Committee. The Board Policy Review Committee recommended revisions to this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the September 8, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Alex Krueger
2. Kimberly Purefoy
3. Lenora Westbrook
4. Wylie Elzemeyer
5. Michael Neel
6. Mary Clare MacKenna
7. Joe Williams
8. Emily Johnson
9. Deborah Jones
10. Cathea Simelton-Treminio
11. Niscaury Surpris
12. Salem Tecle
13. Phaylicia Murphy
14. Joscelyn O'Neil
15. Susana Giackero
16. Willie Pringle

Summary: It is requested that the DeKalb County Board of Education approve the September 8, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Jordan Lloyd to the position of Campus Supervisor in the Department of Public Safety, under the Chief of Staff Division.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Mr. Jordan Lloyd is the candidate recommended for the Campus Supervisor position. He is the son of the Executive Director of Board Operations.

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Condus Z. Shuman to the position of Director of School Nutrition, in the Division of Finance.

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the September 8, 2025, work session and business meeting.

Motion by: ______________________
Seconded by: ___________________
Vote: ____________________________