Agenda Item
a. RFP 25-611: Personal Electronic Device Locker Installation Services (Not to exceed $1,615,215.31) ~ Updated 9.5.2025
Summary: Presented by: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the DeKalb County Board of Education ("the Board") approve the contract award of RFP 25-611 for Personal Electronic Device Locker Installation Services that include the purchase and installation of wall-mountable cell phone lockers in DeKalb County School District middle schools to Ricoh USA effective upon Board approval, not to exceed $1,615,215.31.
Why: The DeKalb County School District is committed to promoting a distraction-free learning environment aligned with its Disconnect to Reconnect initiative. The presence and misuse of personal mobile devices during school hours hinder academic engagement, increase safety risks, and present challenges to consistent enforcement of school policy. Wall-mountable cell phone lockers provide an equitable, scalable, and secure storage solution that minimizes these concerns, promotes student focus, and supports safer, more productive school climates.
Details: The selected vendor will supply, deliver, and install durable, tamper-resistant wall-mounted cell phone lockers at all middle schools. These lockers will feature individual locking mechanisms (e.g., combination, keypad) and offer 40-60 compartments per unit. The project includes school-specific site assessments, professional installation, administrator/staff training, warranty coverage, and technical support.
Installation will prioritize entry points and high-traffic areas to ensure ease of use, visibility, and compliance with ADA and fire code regulations. The lockers support consistent enforcement of district policy, reduce device-related behavioral incidents, and allow staff to focus on instruction and student engagement.
Financial impact: The Personal Electronic Device Locker Installation Services will be funded through the general funds operating budget of the Office of the Superintendent, Charge Code: (to be provided).
The cost not to exceed $1,615,215.31.
Contact: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
July 30, 2025
RE: Sourcing Efforts Letter – RFP 25-611 Personal Electronic Device Locker Installation Services
Dr. Kishia Towns,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for RFP 25-611 Personal Electronic Device Locker Installation
Services.
The Purchasing Department’s efforts include:
1) RFP 25-611 was posted to IonWave on June 12, 2025.
2) RFP 25-611 was advertised in the Champion Newspaper on June 12, 2025, and June 19, 2025.
3) Electronic notification sent to 19 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 967 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 424 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Five (5) proposals were reviewed and four (4) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Dr. Darnell Logan
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org