Agenda Item
i. Contract Renewal ~ Pressure Washing Services ~ ITB 21-752-043 ~ A-Action Janitorial Services, Autaco Development, LLC, and Tribond, LLC ~ Contract Renewal #4 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 21-752-043 for Pressure Washing Services in an amount not to exceed $2,000,000 to A-Action Janitorial Services, Autaco Development, LLC., and Tribond, LLC.
Why: This request is a contract renewal for A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC to provide pressure washing services on an as-needed basis, to maintain clean, safe, and sanitary learning environments across schools, athletic facilities, and administrative buildings at various locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner. This request extends the agreement for the above - captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: Pressure washing services are critical for campus upkeep, improving overall appearance and hygiene, and reducing the buildup of mold, mildew, and other environmental contaminants. Approval of the contract renewal will promote operational efficiency, schedule responsiveness, and ensure timely execution of both preventative and reactive facility care.
A-Action Janitorial Services, Autaco Development, LLC, and Tribond, LLC, have demonstrated consistent quality and responsiveness during prior contract terms.
Pressure washing tasks are coordinated through the Facilities Maintenance Department and may also support capital improvement initiatives executed under the E-SPLOST program. Services will be assigned via work orders based on operational needs and managed by Facilities Maintenance leadership.
ITB 21-752-043- Pressure Washing Services was approved by the Board on September 13, 2021. The contract terms are for an initial one (1) year with four (4) optional annual renewals.
This recommendation is for the fourth of four (#4 of 4) one (1) year contract renewal options through September 12, 2026, under the existing terms, conditions, and pricing structure.
Financial impact: The contract amount not to exceed amount of $2,000,000, will be allocated from the General Fund Budget - Deferred Maintenance using the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs