Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract #2023.003937 ~ Clean Harbors Environmental Services, Inc. ~ Hazardous and Medical Waste Disposal (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services for the disposal of hazardous waste (hazmat) in the amount not-to-exceed (Not to exceed $2,000,000).
Why: Approval of the use of the Cooperative Agreement with Clean Harbors Environmental Services through the OMNIA Partners contract will provide the necessary services to support the District’s hazmat disposal requirements. By utilizing this agreement, DeKalb County School District (‘DCSD’) will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to utilize the OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services to support the district’s hazardous materials (Hazmat) disposal needs. This contract offers a comprehensive solution that ensures the safe, compliant, and efficient removal of hazardous waste in accordance with local, state, and federal regulations.
Leveraging this cooperative agreement provides several key benefits to the DeKalb County School District:
Cost Efficiency: The contract includes pre-negotiated, fixed pricing that reflects volume-based discounts and market-competitive rates, allowing the district to realize immediate cost savings without the need for a time-consuming, duplicative procurement process.
Regulatory Compliance: Vendors selected through OMNIA contracts are vetted to ensure they meet stringent regulatory requirements for hazardous waste handling, transportation, and disposal, thereby reducing the district’s liability and ensuring full environmental compliance.
Operational Readiness: Utilizing this contract allows the Facilities and Maintenance Department to respond promptly to disposal needs across the district, minimizing interruptions to instructional and operational activities.
Administrative Efficiency: The cooperative nature of the OMNIA contract streamlines procurement and administrative processes, enabling staff to focus on core operational priorities while maintaining full procurement integrity.
The contract between OMNIA Partners and Clean Harbors Environmental Services is an initial five (5) year agreement from December 1, 2023, through December 1, 2028, with five (5), one (1) year optional renewals through December 1, 2033.
Per Article 2 of the Clean Harbors Environmental Services Contract between DeKalb County School District and Clean Harbors, it is effective for one (1) year with one (1) year renewal periods and a termination notice of 30 days. The Agreement is effective from the final execution date by the last party, through June 30, 2026.
Financial impact: The budget for hazmat services will be allocated from General Fund charge not to exceed $2,000,000.
GL Code: 100.2600.530000.00011.7520.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Amendment to Agreement
This Amendment #1 to Agreement 2023.003935 (“Agreement”) is entered into between The Regents of the
University of California (UC) and Supplier.
AMENDMENT TO AGREEMENT
The Agreement is hereby amended as follows:
1) Annual Price Adjustment: Per existing agreement conditions annual rate adjustment language, all contract
unit rates will be increased by 4.8%, per Producer Price Index change over previous 12 months: Waste
Collection and Remediation Services https://fred.stlouisfed.org/series/WPU50
2) Recovery Fee: Clean Harbors offered a fixed recovery fee for the first year of the agreement. Effective
1/1/25, Recovery Fee will be variable following Clean Harbors standard monthly calculation outlined in
contract pricing conditions (discounted by 10%).
3) Updated 7.0 UC Pricing Worksheet Clean Harbors is revised, including:
a. Reduction of minimum charges on select contract unit rates
b. Reduction of unit rate for Consolidated Solids incineration
c. Application of annual PPI adjustment to unit rates
d. Recovery Fee language update in pricing conditions
4) Updated OMNIA National Agreement Pricing
a. Application of annual PPI unit rate increases
All other terms, conditions and provisions of the Agreement shall remain in full force and effect.
This Amendment is signed by the parties’ duly authorized representatives and shall be effective as of January 1st,
2025.
THE REGENTS OF THE UNIVERSITY Clean Harbors Environmental Services, Inc.
OF CALIFORNIA
_______________________________________ _______________________________________
Paul Williams (Feb 23, 2025 04:31 PST)
(Signature) (Signature)
Paul Williams Marc McReynolds
(Printed Name) (Printed Name)
_Associate Vice-President, Chief Proc. Officer _ Senior Vice President, West Region
(Title) (Title)
________________________________________ ________________________________________
(Date) (Date)
Amendment No. 1 Page 1 of 1
Agreement No. 2023.003935
Revised 9/24/21