Agenda Item
i. Reimbursement Funds Application ~ FY 2027 Capital Outlay Application (Not to exceed $1,671,340) ~ Updated 9.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Fiscal Year 2027 Capital Outlay Application to the Georgia Department of Education (Ga DOE), totaling $1,671,340.
Why: Approval of the Capital Outlay Application will allow the DeKalb County School District to collect reimbursement funds for these capital improvement projects in the amount of $1,671,340 as permissible under the State Capital Outlay program.
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by the state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding. In other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. DeKalb County School District’s FY 2027 Capital Outlay Project Application requests reimbursement funds in the amount of $1,671,340 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2027 Capital Outlay Project Application are:
Sagamore Hills ES Roof Replacement - $289,314
Miller Grove HS Roof Replacement - $1,382,026
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,671,340 will be allocated to the Local Capital Project Fund (Fund 300). Reimbursement funds will be allocated only after receipt.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/13/2025_________ Due Date: __8/20/2025______ (Allow 3 to 5 business days)
Background information: Reimbursement Funds Application – FY 2027 Capital Outlay
Application - $1,206,654.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________