Agenda Item
ii. Contract ~ Cooperative Agreement ~ Solicitation #B2338KM ~ Contract CE 2004 ~173 ~Staffing ~ ASK Consulting (Not to exceed $400,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve use of the Cooperative Agreement for ASK Consulting, Inc. through Gwinnett County Public Schools Solicitation B2338KM and Contract CE2004-173 for contract Vehicle and Diesel Mechanic services in the amount not to exceed $400,000 for the term of September 15, 2025, through December 31, 2025.
Why: Approval of the use of the ASK Consulting contract CE 2004-173, for vehicle and diesel mechanic services will allow the DCSD to secure qualified mechanic support through a competitively procured vendor. This partnership is essential to maintaining safe, reliable transportation services by supplementing current staffing levels and addressing ongoing repair needs across the district’s fleet.
Details: The Division of Operations -Fleet Services Department is requesting approval to utilize the ASK Consulting contract CE 2004-173 through Gwinnett County School District to support Fleet maintenance and repair operations
The proposed agreement with ASK Consulting, will be effective from September 15, 2025, through December 31, 2025, and is essential to addressing critical staffing shortages by providing access to qualified vehicle and diesel mechanics. This partnership will strengthen the District’s ability to maintain safe and reliable transportation services by supporting timely repairs, minimizing fleet downtime, and ensuring continued operational excellence.
Pursuant to Board Policy DJE IIID(3)(d), Exception to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia, as well as through intergovernmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. In alignment with this policy, the ASK Consulting contract agreement is the result of multiple public entities combining their workforce needs. This collaborative procurement approach not only ensures compliance with Board policy but also supports the District's operational efficiency and staffing flexibility.
Financial impact: The total cost of the contract shall not exceed $400,000 and will be charged to Fleet Services fund code: 100.2700.530000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet Services Department, Division of Operations, 678-676-1395
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Cooperative Contract
Gwinnett County Public Schools -ASK Consulting
Contract CE 2004-173 – Solicitation B-2338KM
On Demand Fleet Professional Services
Scope:
Approval of the use of Cooperative Agreement Gwinnett County Public Schools -
ASK Consulting Contract CE 2004-173 - On Demand Fleet Professional
Services. Requested scope for this item is to provide the necessary services to
support the DCSD Fleet Maintenance Operations
Additional information regarding the Scope of Work and Services can be found in
the following documents:
• ASK Consulting Quote
• RFP -Fleet On-Demand Services
• Job Descriptions
Contract/Renewal Term:
The contract between Gwinnett County Public Schools -ASK Consulting is an
initial one (1) year agreement from January 1, 2023, through December 31, 2023,
with maximum of four (4), one (1) year optional renewals through December 31,
2027 for a total potential term length of five (5) years at the discretion of the
Gwinnett County Public School Board.
The Division of Operations -Fleet requests approval to use the cooperative
agreement, with awardee, ASK Consulting from effective date of contract execution
through December 31, 2025, with the option to renew on an annual basis with
Board of Education approval.
Solicitation / Award Process
On January 14, 2004, Gwinnett County Public Schools entered a competitively
procured contract agreement with ASK Consulting for vehicle and diesel mechanic
services, which has since been successfully renewed multiple times. Most recently,
the Gwinnett County Board of Education approved a renewal of the agreement on
October 21, 2024, extending the contract period from January 1, 2025, through
December 31, 2025.
In alignment with Board Policy DJE IIID(3)(d), which allows for intergovernmental
and cooperative purchasing to maximize cost savings and administrative efficiency,
the DeKalb County School District, Fleet Services Department now seeks Board
approval to piggyback off the renewed Gwinnett County contract.
The proposed agreement with ASK Consulting, will be effective from September 151,
2025, through December 31, 2025, and is essential to addressing critical staffing
shortages by providing access to qualified vehicle and diesel mechanics. This
partnership will strengthen the District’s ability to maintain safe and reliable
transportation services by supporting timely repairs, minimizing fleet downtime, and
ensuring continued operational excellence.