Agenda Item
i. Contract Renewal ~ Pressure Washing Services ~ ITB 21-752-043 ~ A-Action Janitorial Services, Autaco Development, LLC, and Tribond, LLC ~ Contract Renewal #4 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 21-752-043 for Pressure Washing Services in an amount not to exceed $2,000,000 to A-Action Janitorial Services, Autaco Development, LLC., and Tribond, LLC.
Why: This request is a contract renewal for A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC to provide pressure washing services on an as-needed basis, to maintain clean, safe, and sanitary learning environments across schools, athletic facilities, and administrative buildings at various locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner. This request extends the agreement for the above - captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: Pressure washing services are critical for campus upkeep, improving overall appearance and hygiene, and reducing the buildup of mold, mildew, and other environmental contaminants. Approval of the contract renewal will promote operational efficiency, schedule responsiveness, and ensure timely execution of both preventative and reactive facility care.
A-Action Janitorial Services, Autaco Development, LLC, and Tribond, LLC, have demonstrated consistent quality and responsiveness during prior contract terms.
Pressure washing tasks are coordinated through the Facilities Maintenance Department and may also support capital improvement initiatives executed under the E-SPLOST program. Services will be assigned via work orders based on operational needs and managed by Facilities Maintenance leadership.
ITB 21-752-043- Pressure Washing Services was approved by the Board on September 13, 2021. The contract terms are for an initial one (1) year with four (4) optional annual renewals.
This recommendation is for the fourth of four (#4 of 4) one (1) year contract renewal options through September 12, 2026, under the existing terms, conditions, and pricing structure.
Financial impact: The contract amount not to exceed amount of $2,000,000, will be allocated from the General Fund Budget - Deferred Maintenance using the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ITB 21-752-043 -Pressure Washing Services
Contract Renewal (#4 of 4)
Scope:
Approval of the contract renewal for ITB 21-752-043- Pressure Washing
Services to A-Action Janitorial Services, Inc., Autaco Development, LLC and
Tribond, LLC to provide pressure washing contracting services district-wide, on an
as-needed basis as specified in the bid documents and Owner’s Criteria and Narrative
Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the award for an
initial one (1) year term with four (4), one (1) year renewal options subject to
Board approval on an annual basis.
The renewals terms are as follows:
Contract Year 5, Renewal #4 (4 of 4) Not to Exceed $2,000,000, as
follows:
• October 28, 2025 – October 27, 2026, Not to Exceed $2,000,000
o Autaco Development, LLC
o Tribond, LLC
• December 16, 2025 - December 15, 2026, Not to Exceed
$2,000,000
o A-Action Janitorial
• This current agenda item seeks the Board of Education approval for
the fourth of four (#4 of 4) one (1) year award renewal options.
*This is the final renewal option for this contract.
Solicitation Process:
ITB 21-752-043 was issued on June 10, 2021. Based on the review and
evaluation of the bids received the following contractors were awarded the
contract for providing pressure washing services as outlined in the Invitation
to Bid documents: A-Action Janitorial, Inc, Autaco Development, LLC,
and Tribond, LLC.
Award Process:
On September 13, 2021, the DeKalb County Board of Education approved the
award of ITB 21- 752-043 Pressure Washing Services to A-Action
Janitorial Services, Inc., Autaco Development, LLC and Tribond, LLC
as the most responsive and responsible bidders to provide district wide
pressure washing contracting services, on an as-needed basis for both the
Facilities Maintenance Department and the District’s ESPLOST Capital
Improvement Program.