Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract #2023.003937 ~ Clean Harbors Environmental Services, Inc. ~ Hazardous and Medical Waste Disposal (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services for the disposal of hazardous waste (hazmat) in the amount not-to-exceed (Not to exceed $2,000,000).
Why: Approval of the use of the Cooperative Agreement with Clean Harbors Environmental Services through the OMNIA Partners contract will provide the necessary services to support the District’s hazmat disposal requirements. By utilizing this agreement, DeKalb County School District (‘DCSD’) will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to utilize the OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services to support the district’s hazardous materials (Hazmat) disposal needs. This contract offers a comprehensive solution that ensures the safe, compliant, and efficient removal of hazardous waste in accordance with local, state, and federal regulations.
Leveraging this cooperative agreement provides several key benefits to the DeKalb County School District:
Cost Efficiency: The contract includes pre-negotiated, fixed pricing that reflects volume-based discounts and market-competitive rates, allowing the district to realize immediate cost savings without the need for a time-consuming, duplicative procurement process.
Regulatory Compliance: Vendors selected through OMNIA contracts are vetted to ensure they meet stringent regulatory requirements for hazardous waste handling, transportation, and disposal, thereby reducing the district’s liability and ensuring full environmental compliance.
Operational Readiness: Utilizing this contract allows the Facilities and Maintenance Department to respond promptly to disposal needs across the district, minimizing interruptions to instructional and operational activities.
Administrative Efficiency: The cooperative nature of the OMNIA contract streamlines procurement and administrative processes, enabling staff to focus on core operational priorities while maintaining full procurement integrity.
The contract between OMNIA Partners and Clean Harbors Environmental Services is an initial five (5) year agreement from December 1, 2023, through December 1, 2028, with five (5), one (1) year optional renewals through December 1, 2033.
Per Article 2 of the Clean Harbors Environmental Services Contract between DeKalb County School District and Clean Harbors, it is effective for one (1) year with one (1) year renewal periods and a termination notice of 30 days. The Agreement is effective from the final execution date by the last party, through June 30, 2026.
Financial impact: The budget for hazmat services will be allocated from General Fund charge not to exceed $2,000,000.
GL Code: 100.2600.530000.00011.7520.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/13/2025_________ Due Date: __8/20/2025______ (Allow 3 to 5 business days)
Background information: Contract ~ Cooperative Agreement ~ OMNIA Partners
Cooperative Contract #2023.003937 ~ Clean Harbors Environmental Services, Inc.
~ Hazardous and Medical Waste Disposal ~ Not to Exceed $2,000,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________