Agenda Item
i. Reimbursement Funds Application ~ FY 2027 Capital Outlay Application (Not to exceed $1,671,340) ~ Updated 9.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Fiscal Year 2027 Capital Outlay Application to the Georgia Department of Education (Ga DOE), totaling $1,671,340.
Why: Approval of the Capital Outlay Application will allow the DeKalb County School District to collect reimbursement funds for these capital improvement projects in the amount of $1,671,340 as permissible under the State Capital Outlay program.
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by the state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding. In other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. DeKalb County School District’s FY 2027 Capital Outlay Project Application requests reimbursement funds in the amount of $1,671,340 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2027 Capital Outlay Project Application are:
Sagamore Hills ES Roof Replacement - $289,314
Miller Grove HS Roof Replacement - $1,382,026
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,671,340 will be allocated to the Local Capital Project Fund (Fund 300). Reimbursement funds will be allocated only after receipt.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
APPROVED
CAPITAL OUTLAY PROJECT APPLICATION
FOR FISCAL YEAR 2027
DeKalb County
SCHOOL SYSTEM
Code: 644
TYPE OF FUNDING: Regular
REQUIRES:
STATE BOARD OF EDUCATION APPROVAL
AND LEGISLATIVE FUNDING
GEORGIA DEPARTMENT OF EDUCATION OFFICE
OF FINANCE AND BUSINESS OPERATIONS
FACILITIES SERVICES
ATLANTA, GEORGIA 30334-5050
Page 1 of 13
Approved
FACILITY IMPROVEMENT APPLICATION
Date: 8/15/2025 9:02:38 AM
The DeKalb County Board of Education wishes to submit a Facility Improvement Application for the
following projects listed in order of priority to be financed with state capital outlay and local funds.
Priority Code Facility Facility Code Description Funding
1 78.30 Sagamore Hills Elementary 5065 Modifications Regular
Facility
2 97.30 Miller Grove High Facility 0105 Modifications Regular
CERTIFICATES
1. SCHOOL SITES
The Board of Education certifies that each site for Facilities Improvement Priorities listed above are:
1) sites that this Board of Education holds title in fee simple, free of all encumbrances; and
2) all required site approvals have been received. A system's certification of title for a school
site must be filed with the Facilities Services offices when making an application.
2. FLOOD PLAIN LETTER OF ASSURANCE
The Board of Education certifies that each site is not in a flood plain area or Coastal High Hazard
area. A letter of assurance must be filed with the Facilities Services offices when making an
application.
DE FORM 0748, Revised June, 2014
Page 2 of 13
8/15/2025 9:02:39 AM 644-5065-0012030
Facility Need
Facility: [5065] Sagamore Hills Elementary Facility
Grades: PK-5 State FTE 329 Local FTE 0 Total FTE 329 IU Available 28
State IU Earned 19 Local IU Earned 0 Total IU Earned 19 IU Eligible 0
Grades and Spaces Available Earned Status Program Gain Loss Funde Adjusted Local Total Eligible Eligible Total Comments
Need d Need Need Earned
Basic Curriculum
Media Center 1 1 0 0 0 0 0 0 0 0 0 0
Physical Education - 1 0 1 0 0 0 0 1 0 0 0 0
Elementary School
Music - Elementary 0 0 0 0 0 0 0 0 0 0 0 0
Art - Elementary School 0 0 0 0 0 0 0 0 0 0 0 0
Fourth - Fifth Grade Classroom 0 4 -4 0 4 0 0 0 0 0 0 0 IUs gained
from PK-3
PK - Third Grade Classroom 26 14 12 0 0 4 0 8 0 0 0 0 IUs lost to 4-5
Basic Curriculum Totals 28 19 9 0 4 4 0 9 0 0 0 0
Support Areas
Administration 1 1 0 0 0 0 0 0 0 0 0 0
Kitchen and All Support Areas 1 1 0 0 0 0 0 0 0 0 0 0
Cafeteria - Elementary School 1 1 0 0 0 0 0 0 0 0 0 0
Support Areas Totals 3 3 0 0 0 0 0 0 0 0 0 0
Facility Total 31 22 9 0 4 4 0 9 0 0 0 0
Page 3 of 13
8/15/2025 9:02:40 AM 644-5065-0012030
Modifications Summary
Name of Facility: [5065] Sagamore Hills Elementary Facility
Type of Modification Controlling Building Base State Local Funds Architect Funded
Date Number Eligible Cost Estimated Cost
Replace Roof - flat, shingle 1962 2010 $233,400 $350,100 $583,500 0
Replace Roof - flat, shingle 1964 2011 $65,478 $98,217 $163,695 0
Total Modification Costs $298,878 $448,317 $747,195
Net Architect's Contingen Total Cost
Amounts Fees (Max 6%) cies (Max
15%)
Architect Estimated Cost $747,195 $44,832 $112,079 $904,106
Total State Eligible Cost $298,878 $17,933 $44,832 $361,643
Total Local Costs (does not $448,317 $26,899 $67,248 $542,464
include required local)
Page 4 of 13
8/15/2025 9:02:41 AM 644-5065-0012030
Modifications Detail
Name of Facility: [5065] Sagamore Hills Elementary Facility
Building Number 2010
Cost Estimate
Item Type Unit Unit Price Total Price Comment
Number
roof Replace Roof - flat, shingle 38900 x 15.00 sf $583,500 Roof
Total Building $583,500
Building Number 2011
Cost Estimate
Item Type Unit Unit Price Total Price Comment
Number
Roof Replace Roof - flat, shingle 10913 x 15.00 sf $163,695 Roof
Total Building $163,695
Total Facility $747,195
Architect's
Signature:
Page 5 of 13
Approved
8/15/2025 9:02:43 AM 644-5065-0012030
Project Summary
Name of Facility: [5065] Sagamore Hills Elementary Facility
Eligible Need
Eligible Need Architect Fee Contingency Total Eligible Need
Renovation $0 $0 $0 $0
Modification $298,878 $17,933 $44,832 $361,643
New Construction $0 $0 $0 $0
Total $298,878 $17,933 $44,832 $361,643
Required Local Percent RLP Adjustment
RLP = 0.2 Minus 0 0.2
Required Local = Total Eligible Need x RLP $72,329
Eligible State Funds = Total Eligible Need Minus Required Local $289,314
Additional Required Local $0
Adjusted Eligible State Funds = Eligible State Funds - Additional Required Local $289,314
Architect Cost Estimates
Estimate Architect Fees Contingency Total Estimate
Renovation $0 $0 $0 $0
Modification $747,195 $44,832 $112,079 $904,106
New Construction $0 $0 $0 $0
Total $747,195 $44,832 $112,079 $904,106
Project Funding Levels
100% $300,000,000 80% $300,000,000
Architect Estimate $904,106 Architect Estimate $904,106
State Funds $289,314 State Funds $289,314
Required Local Funds $72,329 Required Local Funds $72,329
Additional Required Local Funds $0 Additional Required Local Funds $0
Total Required Local Funds $72,329 Total Required Local Funds $72,329
Additional Local Funds $542,463 Additional Local Funds $542,463
Total Local Funds $614,792 Total Local Funds $614,792
60% $240,000,000 40% $180,000,000
Architect Estimate $904,106 Architect Estimate $904,106
State Funds $289,314 State Funds $289,314
Required Local Funds $72,329 Required Local Funds $72,329
Additional Required Local Funds $0 Additional Required Local Funds $0
Total Required Local Funds $72,329 Total Required Local Funds $72,329
Additional Local Funds $542,463 Additional Local Funds $542,463
Total Local Funds $614,792 Total Local Funds $614,792
DE FORM 0748, Revised June, 2014
Page 6 of 13
8/15/2025 9:02:44 AM 644-0105-0012030
Facility Need
Facility: [0105] Miller Grove High Facility
Grades: 09-12 State FTE 1056 Local FTE 0 Total FTE 1056 IU Available 92
State IU Earned 57 Local IU Earned 0 Total IU Earned 57 IU Eligible 0
Grades and Spaces Available Earned Status Program Gain Loss Funde Adjusted Local Total Eligible Eligible Total Comments
Need d Need Need Earned
Basic Curriculum
Engineering and Technology 1 1 0 0 0 0 0 0 0 0 0 0
Multiuse Lab
Art - High School 1 1 0 0 0 0 0 0 0 0 0 0
Family and Consumer Science 1 1 0 0 0 0 0 0 0 0 0 0
Lab
Drama - High School 1 1 0 0 0 0 0 0 0 0 0 0
Sp. Ed. Family Living Center 1 1 0 0 0 0 0 0 0 0 0 0
Marketing Multiuse Lab 1 1 0 0 0 0 0 0 0 0 0 0
Theater 1 0 1 0 0 0 0 1 0 0 0 0
Media Center 1 1 0 0 0 0 0 0 0 0 0 0
Choral Music - High School 1 1 0 0 0 0 0 0 0 0 0 0
Computer Science - High 2 2 0 0 0 0 0 0 0 0 0 0
School
Physical Education - High 1 1 0 0 0 0 0 0 0 0 0 0
School
Strings - High School 1 1 0 0 0 0 0 0 0 0 0 0
Business Lab - High School 3 3 0 0 0 0 0 0 0 0 0 0
Construction Lab 1 1 0 0 0 0 0 0 0 0 0 0
Broadcast / Video Production 1 1 0 0 0 0 0 0 0 0 0 0
lab
ROTC - Range and Three 1 1 0 0 0 0 0 0 0 0 0 0
Classrooms
High School Classroom 61 29 32 0 0 0 0 32 0 0 0 0
Page 7 of 13
Facility: [0105] Miller Grove High Facility
Grades: 09-12 State FTE 1056 Local FTE 0 Total FTE 1056 IU Available 92
State IU Earned 57 Local IU Earned 0 Total IU Earned 57 IU Eligible 0
Grades and Spaces Available Earned Status Program Gain Loss Funde Adjusted Local Total Eligible Eligible Total Comments
Need d Need Need Earned
Instrumental Music - High 1 1 0 0 0 0 0 0 0 0 0 0
School
Healthcare Service Multiuse 2 2 0 0 0 0 0 0 0 0 0 0
Lab
Science Lab - High School 9 7 2 0 0 0 0 2 0 0 0 0
Basic Curriculum Totals 92 57 35 0 0 0 0 35 0 0 0 0
Support Areas
Counseling 1 1 0 0 0 0 0 0 0 0 0 0
Cafeteria - High School 1 1 0 0 0 0 0 0 0 0 0 0
Administration 1 1 0 0 0 0 0 0 0 0 0 0
Kitchen and All Support Areas 1 1 0 0 0 0 0 0 0 0 0 0
Support Areas Totals 4 4 0 0 0 0 0 0 0 0 0 0
Facility Total 96 61 35 0 0 0 0 35 0 0 0 0
Page 8 of 13
8/15/2025 9:02:44 AM 644-0105-0012030
Modifications Summary
Name of Facility: [0105] Miller Grove High Facility
Type of Modification Controlling Building Base State Local Funds Architect Funded
Date Number Eligible Cost Estimated Cost
Replace Roof - flat, shingle 2005 5010 $1,427,712 $2,855,424 $4,283,136 0
Total Modification Costs $1,427,712 $2,855,424 $4,283,136
Net Architect's Contingen Total Cost
Amounts Fees (Max 6%) cies (Max
15%)
Architect Estimated Cost $4,283,136 $256,988 $642,470 $5,182,594
Total State Eligible Cost $1,427,712 $85,663 $214,157 $1,727,532
Total Local Costs (does not $2,855,424 $171,325 $428,314 $3,455,063
include required local)
Page 9 of 13
8/15/2025 9:02:45 AM 644-0105-0012030
Modifications Detail
Name of Facility: [0105] Miller Grove High Facility
Building Number 5010
Cost Estimate
Item Type Unit Unit Price Total Price Comment
Number
Single Ply Roof Replace Roof - flat, shingle 237952 x 18.00 sf $4,283,136 Replace existing roofing system with new single
ply roofing system.
Total Building $4,283,136
Total Facility $4,283,136
Architect's
Signature:
Page 10 of 13
Approved
8/15/2025 9:02:46 AM 644-0105-0012030
Project Summary
Name of Facility: [0105] Miller Grove High Facility
Eligible Need
Eligible Need Architect Fee Contingency Total Eligible Need
Renovation $0 $0 $0 $0
Modification $1,427,712 $85,663 $214,157 $1,727,532
New Construction $0 $0 $0 $0
Total $1,427,712 $85,663 $214,157 $1,727,532
Required Local Percent RLP Adjustment
RLP = 0.2 Minus 0 0.2
Required Local = Total Eligible Need x RLP $345,506
Eligible State Funds = Total Eligible Need Minus Required Local $1,382,026
Additional Required Local $0
Adjusted Eligible State Funds = Eligible State Funds - Additional Required Local $1,382,026
Architect Cost Estimates
Estimate Architect Fees Contingency Total Estimate
Renovation $0 $0 $0 $0
Modification $4,283,136 $256,988 $642,470 $5,182,594
New Construction $0 $0 $0 $0
Total $4,283,136 $256,988 $642,470 $5,182,594
Project Funding Levels
100% $300,000,000 80% $300,000,000
Architect Estimate $5,182,594 Architect Estimate $5,182,594
State Funds $1,382,026 State Funds $1,382,026
Required Local Funds $345,507 Required Local Funds $345,507
Additional Required Local Funds $0 Additional Required Local Funds $0
Total Required Local Funds $345,507 Total Required Local Funds $345,507
Additional Local Funds $3,455,061 Additional Local Funds $3,455,061
Total Local Funds $3,800,568 Total Local Funds $3,800,568
60% $240,000,000 40% $180,000,000
Architect Estimate $5,182,594 Architect Estimate $5,182,594
State Funds $1,382,026 State Funds $1,382,026
Required Local Funds $345,507 Required Local Funds $345,507
Additional Required Local Funds $0 Additional Required Local Funds $0
Total Required Local Funds $345,507 Total Required Local Funds $345,507
Additional Local Funds $3,455,061 Additional Local Funds $3,455,061
Total Local Funds $3,800,568 Total Local Funds $3,800,568
DE FORM 0748, Revised June, 2014
Page 11 of 13
Approved
Application Project Funding Levels
Date: 8/15/2025 9:02:47 AM
Priority Facility Name Eligible State Funds 100% 80% 60% 40%
1 Sagamore Hills $289,314 $289,314 $289,314 $289,314 $289,314
Elementary Facility
2 Miller Grove High $1,382,026 $1,382,026 $1,382,026 $1,382,026 $1,382,026
Facility
DE FORM 0748, Revised June, 2014
Page 12 of 13
Approved
SYSTEM SUMMARY OF ALL PROJECTS
TOTAL OF ALL PROJECTS
DeKalb County - 644
100% $300,000,000 80% $300,000,000
Architect Estimate $6,086,701 Architect Estimate $6,086,700
State Funds $1,671,340 State Funds $1,671,340
Required Local Funds $417,836 Required Local Funds $417,836
Additional Required Local Funds $0 Additional Required Local Funds $0
*Total Required Local Funds $417,836 *Total Required Local Funds $417,836
Additional Local Funds $3,997,525 Additional Local Funds $3,997,524
Total Local Funds $4,415,361 Total Local Funds $4,415,360
60% $240,000,000 40% $180,000,000
Architect Estimate $6,086,700 Architect Estimate $6,086,700
State Funds $1,671,340 State Funds $1,671,340
Required Local Funds $417,836 Required Local Funds $417,836
Additional Required Local Funds $0 Additional Required Local Funds $0
*Total Required Local Funds $417,836 *Total Required Local Funds $417,836
Additional Local Funds $3,997,524 Additional Local Funds $3,997,524
Total Local Funds $4,415,360 Total Local Funds $4,415,360
*Amount of local funds in the current approved budget as a line item and specifically designed for this application.
Funds will be transferred to the capital outlay account prior to the end of this fiscal year.
SYSTEM CERTIFICATION
The Board of Education certifies that it has carefully reviewed this application for state capital outlay funds and
agrees that all information included is, to the best of its knowledge, true and correct, and the project(s) as proposed
in this application are complete and that none of the projects will require substantial modifications or additons prior to
completion.
(Date of Local Board Approval) (Chairperson)
Witness my hand and official signature with the seal of the System Board (Superintendent)
of Education affixed here to this ______ day of ____________, 20_____.
DE FORM 0748, Revised June, 2014
Page 13 of 13