Agenda Item
a. RFP 25-611: Personal Electronic Device Locker Installation Services (Not to exceed $1,615,215.31) ~ Updated 9.5.2025
Summary: Presented by: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the DeKalb County Board of Education ("the Board") approve the contract award of RFP 25-611 for Personal Electronic Device Locker Installation Services that include the purchase and installation of wall-mountable cell phone lockers in DeKalb County School District middle schools to Ricoh USA effective upon Board approval, not to exceed $1,615,215.31.
Why: The DeKalb County School District is committed to promoting a distraction-free learning environment aligned with its Disconnect to Reconnect initiative. The presence and misuse of personal mobile devices during school hours hinder academic engagement, increase safety risks, and present challenges to consistent enforcement of school policy. Wall-mountable cell phone lockers provide an equitable, scalable, and secure storage solution that minimizes these concerns, promotes student focus, and supports safer, more productive school climates.
Details: The selected vendor will supply, deliver, and install durable, tamper-resistant wall-mounted cell phone lockers at all middle schools. These lockers will feature individual locking mechanisms (e.g., combination, keypad) and offer 40-60 compartments per unit. The project includes school-specific site assessments, professional installation, administrator/staff training, warranty coverage, and technical support.
Installation will prioritize entry points and high-traffic areas to ensure ease of use, visibility, and compliance with ADA and fire code regulations. The lockers support consistent enforcement of district policy, reduce device-related behavioral incidents, and allow staff to focus on instruction and student engagement.
Financial impact: The Personal Electronic Device Locker Installation Services will be funded through the general funds operating budget of the Office of the Superintendent, Charge Code: (to be provided).
The cost not to exceed $1,615,215.31.
Contact: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Personal electronic Device Locker Installation Services
Final Evaluation Form - RFP No. 25-611
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
Personal Electronic Device Locker Installation Services
RFP 25-611
APPLICANTS POINTS AVAILABLE 100 175 100 50 75 500
Arey Jones Educational Solutions Score 72 119 72 40 69 372 2nd
Ecos Systems Inc. Score 48 105 36 10 12 211 4th
Ricoh USA Score 88 168 68 10 73 407 1st
White Oaks Aligned LLC Score 52 56 20 10 75 213 3rd
CDW Government LLC Score
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