November 11, 2020
INVITATION TO BID
BL113-20
The Gwinnett County Board of Commissioners (Principal Procurement Agency) is soliciting competitive sealed
bids from qualified suppliers for the Purchase of Gasoline and Diesel Fuel on an Annual Contract with Four (4)
One-Year Options to Renew.
Bids should be typed or submitted in ink and returned in a sealed envelope or container marked on the outside
with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on Thursday, December 3,
2020 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive,
Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly
opened and read at 3:00 P.M. Apparent bid results will be available the following business day on
www.gwinnettcounty.com.
Questions regarding bids should be directed to Marlo Dial, Purchasing Associate III, at
marlo.dial@gwinnettcounty.com no later than 3:00 P.M. Thursday, November 19, 2020. Bids are legal and
binding upon the bidder when submitted.
Successful service provider will be required to meet insurance requirements. The Insurance Company should be
authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating
of A-5 or higher.
Gwinnett County (PPA) does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in any
open meeting, program or activity of Gwinnett County Government should be directed to Susan Canon, Gwinnett
County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. The North Georgia
Fuel Cooperative reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed
in its best interest. Bids may be split or awarded in entirety.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in the North Georgia Fuel Cooperative.
Marlo Dial, CPPB
Purchasing Associate III
The following pages should be returned in duplicate as your bid: Specification Sheets, Pages 3-6
Bid Schedule, Pages 21-22
References, Page 24
Code of Ethics Affidavit, Page 25
Contractor Affidavit, Page 26
BL113-20 Page 2
1. Background
The Gwinnett County Board of Commissioners will be acting as Principal Procurement Agency (PPA) for the
North Georgia Fuel Cooperative (NGFC). The NGFC was formed with the specific purpose of purchasing fuels
at high volumes to obtain the best discounts and lowest pricing. The NGFC is comprised of counties, cities,
board of educations, and other municipalities. The NGFC consists of, but is not limited to, DeKalb County and
BOE, Cobb County and BOE, Gwinnett County and BOE, Jackson County, Fulton County, Forsyth County,
Dawson County, Rockdale County, City of Atlanta, City of Gainesville, City of Marietta, City of Covington, and
City of Smyrna.
2. Communications
Individuals, firms, and businesses seeking an award of a NGFC contract may not initiate or continue any
verbal or written communications regarding a solicitation with any NGFC officer, elected official, employee
or other NGFC representative without permission of the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final contract award by the NGFC.
Violations will be reviewed by the Gwinnett County Purchasing Director. If determined that such
communication has compromised the competitive process, the offer submitted by the individual, firm or
business may be disqualified from consideration for award.
3. Autonomy
Each governmental entity shall remain autonomous within the NGFC master agreement. Each public agency
shall order, receive, and be invoiced separately. All deliveries will be coordinated with the individual agency.
All liabilities, disputes, protests, etc. between the supplier and agency shall be handled by the individual
agency. No other participating public agency in the NGFC shall be liable.
4. Additions / Deletions
All NGFC participants shall have the right to add, delete, or change locations, tanks, and products with written
notice by an authorized agency representative to the supplier(s).
5. Provision of Participation
All public agencies within the counties of the NGFC shall have the right to join the NGFC and access the
master contract during the contract period. Moreover, any county adjacent to the NGFC and all agencies
within said county shall have the right to join the NGFC and access the master contract within the contract
period upon mutual agreement with the suppliers(s). Joining agencies and counties shall give written notice
to the supplier(s) with all information required (i.e. volume, tank types and locations, start date). Ending date
of the contract shall remain unchanged.
6. EPA Requirements and Regulations
The NGFC shall have the right to change products listed within the contract if mandated by the Environmental
Protection Agency.
BL113-20 Page 3
GASOLINE AND DIESEL FUEL SPECIFICATIONS
SUPPLIER INFORMATION: The product offered should conform to the basic requirements listed below. These
requirements establish minimum performance levels and describe features deemed necessary to accomplish
specific functions. Bidders are to indicate exactly what they are offering in the blank lines below. If the product
meets a required item exactly as written, “COMPLY” may be used the space provided. If additional space is
needed, please attach additional sheets. Any deviation that either exceeds or does not meet the minimum
requirement should be noted as an exception and the exact offering described on the blank lines below the
specification.
REQUIREMENTS
1. Low Sulfur Gasoline Ethanol. Minimum octane for regular grade is 87. State the minimum
octane being bid.
2. Diesel fuel shall be ultra-low sulfur, #2 and shall meet ASTM specifications for #2 fuel.
3. All products shall conform to State of Georgia specifications and comply with all federal, state,
and local laws and regulations. ______________________________________________________
4. Upon the completion of the contract period (which includes each subsequent renewal period),
the supplier shall furnish NGFC participants an executed GUST 36 Product Supplier
Confirmation for all products delivered during the contract period (sample page enclosed –
Page 21 ) _________________________________________________________________________________
5. NGFC participants are responsible for the following taxes: Federal Excise LUST (Local
Underground Storage Tank) Government Tax, Georgia Motor Fuel Tax, Georgia Prepaid State
Tax, Georgia Environmental Assurance Fee (Georgia Underground Storage Tank), and Federal
Environmental Recovery Fee unless otherwise specified. BID PRICE SHALL NOT INCLUDE
TAXES ___________________________________________________________________________________
BL113-20 Page 4
REQUIREMENTS
6. Supplier(s) shall make deliveries as indicated by each participating NGFC agency.
7. Transport truck deliveries should be made to locations indicated by participating agencies.
Delivery shall be made by transport truck(s) for Diesel Fuel with a maximum delivery of 7,500
gallons minimum 7,200 gallons; and Unleaded Gasoline Fuel with a maximum delivery of 8,600
gallons minimum 8,000 gallons.
8. Tank wagon or split trailer load deliveries shall be made to the locations as indicated by the
agencies._______________________________________________________________________________
9. All deliveries shall be made Monday through Friday, excluding holidays, within 24 hours after
receipt of individual orders. Each NGFC agency may modify these conditions in the information
section.
BL113-20 Page 5
REQUIREMENTS
10. Bid price shall be bid based on a cost “plus” basis, specifying the lowest available price to be
used, “plus” shall include all delivery costs and other fees. The discount or premium shall
remain fixed during the term of the contract. The referenced price on the OPIS Rack is a variable
base price that will be determined by each future edition of the OPIS Rack Report. The real
price shall be recomputed upon issuance of each edition of the OPIS Rack Report. The
recomputed price will become effective on orders made on or after issuance date of the edition.
However, undelivered orders will not be affected. Weekly price shall be modified according to
the rack average posting OPIS Rack Report. Daily OPIS Rack rate shall be calculated the same.
Including the code references on the OPIS Rack Report, the applicable price shall include the
lump sum of the cost of the product and delivery to the destinations listed in the information
sections. The lump sum shall be subject to applicable taxes.(OPIS Rack Report is a Gasoline
and Distillate Reseller Price Report prepared by Oil Price Information Service, 8701 Georgia
Avenue, and Suite 800, Silver Springs, MD 20910.)
11. In the times of fuel shortages, this contract must take precedence over all non-governmental
contracts where the shortage is not a danger to the general public. The gasoline and diesel fuel
purchased by a NGFC agency will be used for emergency and public safety vehicles.
BL113-20 Page 6
REQUIREMENTS
12. The risk of loss remains with the successful supplier in the following situations: (a) until the
product is delivered pursuant to the requirements and conditions stated herein; and (b) where
the tender or delivery of the products so fails to conform to the contract as to give a right of
rejection until the nonconformity is cured or accepted.
13. The successful supplier(s) warrant that:
(a) quality of product(s) delivered will be equal to or greater than quality specified;
(b) The product(s) delivered to the NGFC shall conform to any affirmation of fact or promise
by the successful supplier(s), or description of the product(s); and (c) the product(s) delivered
to the NGFC shall be fit for the particular purpose for which the product(s) are required.
14. MATERIAL SAFETY DATA SHEETS: MSDS should be included in duplicate with your bid.
BL113-20 Page 7
GWINNETT COUNTY INFORMATION AND STIPULATIONS
1. Gwinnett County uses the Veeter-Root tank monitoring system. Access to tanks is controlled by a Gwinnett
County employee through the use of a manual key. Deliveries shall be authorized only by orders of the Director
of the County’s Fleet Management Department or their designee. Supplier shall make deliveries in the
presence of a designated Gwinnett County Board of Commissioners employee and obtain a signed receipt.
The County will not pay any invoice unless there is compliance. All deliveries shall be made Monday through
Friday, excluding holidays, within 24 hours after receipt of individual orders. The County will have a person on
call should an emergent situation present itself.
FUEL SITE NAMES, ADDRESSES, AND CAPACTIES
Berkley Lake Fuel Site Seaboard Fuel Site
3275 N. Berkley Lake Rd 684 Winder Hwy
Duluth, GA 30096 Lawrenceville, GA 30045
1 each 15,000 gl Unl tank UST 1 each 15,000 gl Unl tank UST
1 each 15,000 gl Dsl tank UST 1 each 15,000 gl Dsl tank UST
Buford Fuel Site Snellville Middle School Fuel Site
1600 Buford Hwy 3155 Pate Dr
Buford, GA 30518 Snellville, GA 30078
1 each 15,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 15,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Hamilton Mill Fuel Site Snellville Tag Office Fuel Site
3608 Braselton Hwy 2825 Lenora Church Rd
Dacula, GA 30019 Snellville, GA 30078
1 each 15,000 gl Unl tank UST 1 each 20,000 gl Unl tank UST
1 each 15,000 gl Dsl tank UST 1 each 20,000 gl Dsl tank UST
Lawrenceville Hwy Fuel Site Southside Fuel Site
3575 Lawrenceville Hwy 2180 Stone Dr
Lawrenceville, GA 30045 Lilburn, GA 30047
1 each 15,000 gl Unl tank UST 1 each 15,000 gl Unl tank UST
1 each 15,000 gl Dsl tank UST 1 each 15,000 gl Dsl tank UST
Oakland Fuel Site Swanson Fuel Site
1801 Cruse Rd 620 Swanson Dr
Lawrenceville, GA 30044 Lawrenceville, GA 30043
1 each 15,000 gl Unl tank UST 1 each 15,000 gl Unl tank UST
1 each 15,000 gl Dsl tank UST 1 each 30,000 gl Dsl tank UST
Scenic Hwy Fuel Site JCB Fuel Site
703 Scenic Hwy 6160 Crescent Blvd
Lawrenceville, GA 30043 Norcross, GA 30071
1 each 15,000 gl Unl tank UST 2 each 12,000 gl Unl tanks UST
1 each 15,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Total Unl Annual Usage: 1,994,737 gls
Total Dsl Annual Usage: 4,078,891 gls
Total Fuel Annual Usage: 6,073,628 gls
BL113-20 Page 8
FORSYTH COUNTY INFORMATION AND STIPULATIONS
1. Supplier shall make deliveries in the presence of a designated Forsyth County employee and obtain a
signed receipt. The receipt is to contain the price per gallon of gasoline or diesel being delivered. The
County will not pay any invoice unless this is complied with.
2. All deliveries shall be made Monday through Friday, excluding holidays, within 24 hours after receipt of
order(s) to the following locations. Deliveries are authorized only by orders of Forsyth County’s Fleet
Management Director or designee.
FUEL SITE NAMES, ADDRESSES, AND CAPACTIES
Site #1 Sheriff Site #2 Fleet
212 Veteran’s Memorial Blvd. 4140 County Way
Cumming, GA 30040 Cumming, GA 30040
1 each 10,000 gl Unl tank UST 1 each 10,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST
Site #3 Fire HQ Site #4 Fire Station 14
3520 Settingdown Road 800 McFarland Road
Cumming, GA 30040 Cumming, GA 30040
1 each 10,000 gl Unl tank UST 1 each 1,000 gl Dsl tank AST
1 each 10,000 gl Dsl tank UST
Site #5 Fire Station 10 Site #6 Fire Station 9
3680 Old Atlanta Road 7385 Browns Bridge Road
Cumming, GA 30040 Cumming, GA 30040
1 each 1,000 gl DSL tank AST 1 each 1,000 gl Dsl tank AST
Site #7 Fire Station 4 Site #8 Fowler
3805 Canton Highway 4045 Carolene Way
Cumming, GA 30040 Cumming, GA 30040
1 each 1,000 gl Dsl tank AST 1 each 10,000 gl Unl tank AST
1 each 10,000 gl Dsl tank AST
Site #9 Fire Station 1 Site #10 Fire Station 11
234 Castleberry Ind. Drive 4655 Pittman Rd.
Cumming, GA 30040 Cumming, GA 30040
1 each 1,000 gl Dsl tank AST 1 each 1,000 Dsl tank AST
Total Unl Annual Usage: 625,000 gls
Total Dsl Annual Usage: 150,000 gls
Total Fuel Annual Usage: 775,000 gls
JACKSON COUNTY INFORMATION
Jackson County Fuel Farm Total Unl Annual Usage: 180,000 gls
131 Four Fifty Seven Drive Total Dsl Annual Usage: 46,000 gls
Jefferson, GA 30549 Total Fuel Annual Usage: 226,000 gls
1 each 10,000 gl Dsl tank UST
1 each 10,000 gl Unl tank UST
BL113-20 Page 9
CITY OF SMYRNA INFORMATION
Public Works Total Unl Annual Usage: 144,439 gls
2190 Atlanta, Road Total Dsl Annual Usage: 104,370 gls
Smyrna, GA 30080 Total Fuel Annual Usage: 248,809 gls
1each 15,000 gl Unl tank UST
1each 15,000 gl Dsl tank UST
CITY OF GAINESVILLE INFORMATION
Alta Vista Fuel Site Bradford Street Site
263 Alta Vista Road 1006 Bradford Street
Gainesville, GA 30501 Gainesville, GA 30501
2 each 10,000 gl Unl tank UST 1 each 8,100 gl Unl tank UST
1 each 10,000 gl Dsl tank UST 1 each 2,000 gl Dsl tank UST
Total Unl Annual Usage: 207,328 gls Total Unl Annual Usage: 76,261 gls
Total Dsl Annual Usage: 138,306 gls Total Dsl Annual Usage: 35,197 gls
Total Fuel Annual Usage: 345,634 gls Total Fuel Annual Usage: 111,458 gls
CITY OF COVINGTON INFORMATION
Covington Fuel Site Total Unl Annual Usage: 103,640 gls
2194 Emory Street Total Dsl Annual Usage: 80,076 gls
Covington GA 30015 Total Fuel Annual Usage: 183,716 gls
1 each 15,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST
CITY OF MARIETTA INFORMATION
Station 1 / Public Safety Station 2
112 Haynes Street 149 Dodd Street
Marietta, GA 30060 Marietta, GA 30060
1 each 15,000 gl Unl tank UST 1 each 1,000 gl Dsl tank UST
1 each 1,000 gl Dsl tank UST
Station 4 Station 5
228 Chestnut Hill Road 1160 Franklin Road
Marietta, GA 30064 Marietta, GA 30067
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Station 6 Central Fueling Facility
805 Allgood Road 725 North Marietta Parkway
Marietta, GA 30062 Marietta, GA 30060
1 each 1,000 gl Dsl tank UST 1 each 20,000 gl Unl tank UST
1 each 20,000 gl Dsl tank UST
Total Unl Annual Usage: 236,870 gls
Total Dsl Annual Usage: 148,247 gls
Total Fuel Annual Usage: 385,117 gls
BL113-20 Page 10
Marietta City Schools Information and Stipulations
1. Marietta City Schools will purchase fuel on an as-needed basis.
2. Fuel provided under this contract must comply with all federal and state occupational safety and health acts.
3. The fuel storage tanks are located underground.
4. All fuel must be delivered in a metered tank. Also a before and after stick measurements must be taken and
recorded on the bill of lading.
5. All deliveries shall be made Monday through Friday, between the hours of 5:30 A.M. – 4:00 P.M., excluding holidays,
within 24 hours after receipt of individual orders. We prefer early morning deliveries to avoid bus/tanker congestion
at the facilities.
CITY OF MARIETTA SCHOOLS
145 Dodd Street Total Unleaded Annual Usage: 19,610
Marietta, GA 30060 Total Diesel Annual Usage: 109,890 gallons
One 5,000 gallon Unleaded tank UST Total Fuel Annual Usage: 2,225,000 gallons
One 10,000 gallon ULDS Diesel tank UST
BL113-20 Page 11
CITY OF ATLANTA INFORMATION
Fire Station 1 Fire Station 5
71 Elliot Street 2825 Campbelton Rd
Atlanta, GA Atlanta, GA
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station 8 Fire Station 10
1711 Marietta Blvd 477 Boulevard, SE
Atlanta, GA Atlanta, GA
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station 12 Fire Station 16
1288 Dekalb Ave, NE 1048 Simpson St, NW
Atlanta, GA Atlanta, GA
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station 25 Fire Station 26
2349 Benjamin E. Mays 2970 Howell Mill Rd., NW
Atlanta, GA Atlanta, GA
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station 31 Fire Station 38
2406 Fairburn Rd 2911 Bankhead Hwy
Atlanta, GA Atlanta, GA
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Maddox Park Northside Dr
1120 North Ave, NW 1540 Northside Dr.
Atlanta, GA Atlanta, GA
1 each 12,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 20,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Hill Street Claire Drive
1146 Hill Street 23 Claire Drive SE
Atlanta, GA Atlanta, GA
1 each 12,000 gl Unl tank UST 1 each 20,000 gl Unl tank UST
1 each 20,000 gl Dsl tank UST 1 each 20,000 gl Dsl tank UST
Chester Ave Howell Mill
3150 Chester Ave 1370 Howell Mill Rd
Atlanta, GA Atlanta, GA
1 each 12,000 gl Unl tank UST 1 each 20,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 20,000 gl Dsl tank UST
City Hall East Chastain
675 Ponce De Leon 3995 Powers Ferry Rd
Atlanta, GA Atlanta, GA
2 each 12,000 gl Unl tank UST 1 each 1,000 gl Unl tank UST
1 each 2,000 gl Dsl tank UST
Airport Building 4 Airport Building 6
Atlanta, GA Atlanta, GA
1 each 12,000 gl Unl tank UST 1 each 6,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 6,000 gl Dsl tank UST
City Hall Total Unl Annual Usage: 1,500,000 gls
69 Mitchell Street Total Dsl Annual Usage: 1,500,000 gls
Atlanta, GA Total Fuel Annual Usage: 3,000,000 gls
1 each 14,000 gl Dsl (generator)
BL113-20 Page 12
FULTON COUNTY INFORMATION
Big Creek Pumping Station Central Maintenance Facility - Lower Pump
1030 Roswell-Marietta Hwy. 895 Marietta Blvd.
Roswell, GA. 30075 Atlanta, GA. 30318
1 each 12,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Central Maintenance Facility - Upper Pump North Service Center
895 Marietta Blvd. 7741 Roswell Rd.
Atlanta, GA. 30318 Atlanta, GA. 30338
1 each 12,000 gl Unl tank UST 1 each 10,000 gl Unl tank UST
Willis Mills Charlie Brown Airport
125 Willis Mill Rd. 3920 Aviation Cir.
Atlanta, GA. 30311 Atlanta, GA. 30336
1 each 10,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 6,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
South Service Center Stonewall Camp
5600 Stonewall Tell Rd. 5601 Stonewall Tell Rd.
Union City, GA. 30349 Union City, GA. 30349
1 each 10,000 gl Unl tank UST 1 each 10,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST
Water Resources Operation Center Total Unl Annual Usage: 682,358 gls
11575 Maxwell Road, Alpharetta, GA 30004 Total Dsl Annual Usage: 83,215 gls
1 – 12,000 gl Unl tank UST Total Fuel Annual Usage: 765,573 gls
1 – 12,000 gl Dsl tank UST
FULTON COUNTY FIRE STATIONS
Fire Station #1 Fire Station #2
5165 Welcome All Road. College Park, GA 30349 4121 Cascade Road, Atlanta, GA 30331
1 – 1,000 gl Dsl tank AST 1 – 500 gl Dsl tank AST
Fire Station #3 Fire Station #5
4035 Stonewall Tell Road, College Park, GA 30349 3175 Bethesaida Road, Fairburn, GA 30213
1 – 1,000 gl Dsl tank AST 1 – 500 gl Dsl tank AST
Fire Station #7 Fire Station #11
5965 Buffington Road, College Park, GA 30349 4760 Fulton Industrial Blvd, Atlanta, GA 30336
1 – 1,000 gl Dsl tank AST 1 – 1,000 gl Dsl tank AST
Fire Station #13 Fire Station #15
5890 Plummer Road, Atlanta, GA 30331 6720 Cedar Grove Road, Fairburn, GA 30213
1 – 12,000 gl Unl tank UST 1 – 1,000 gl Dsl tank AST
1 – 6,000 gl Dsl tank UST
Fire Station #17 Total Unl Annual Usage: 682,358 gls
8675 Ridge Road, Fairburn, GA 30213 Total Dsl Annual Usage: 83,215 gls
1 – 1,000 gl Dsl tank AST Total Fuel Annual Usage: 765,573 gls
FULTON COUNTY SCHOOLS
South Transportation North Transportation
97 Heath Street, 71 Heath Street 410 S. Main Street
Fairburn, GA 30213 Alpharetta, GA 30004
2 each 12,000 gl Dsl UST 2 each 15,000 gl Dsl UST
1 each 12, 000 gl Unl UST 1 each 15,000 gl Unl UST
Warehouse Total Unl Annual Usage: 40,000 gls
4415 Wickersham Drive Total Dsl Annual Usage: 120,000 gls
College Park, GA 30337 Total Fuel Annual Usage: 200,000 gls
1 each 8,000 gl Dsl UST
BL113-20 Page 13
DEKALB COUNTY INFORMATION
Fire Station #1 Fire Station #2
1619 Clifton Road 1316 Dresden Drive
Atlanta, GA 30307 Atlanta, GA 30319
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #4 Fire Station #6
4540 Flakes Mill Road 2342 Flat Shoals Road
Ellenwood, GA 30294 Atlanta, GA 30316
1 each 12,000 gl Unl tank UST 1 each 1,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #7 Fire Station #8
1776 Derrill Drive 2711 Clairmont Road
Decatur, GA 30032 Atlanta, GA 30329
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #9 Fire Station #10
3855 North Druid Hills Road 1686 Constitution Road
Decatur, GA 30033 Atlanta, GA 30316
1 each 1,000 gl Unl tank UST 1 each 1,000 gl Dsl tank UST
1 each 12,000 gl Dsl tank UST
Fire Station #11 Fire Station #13
6715 Memorial Drive 5619 Redan Drive
Stone Mountain, GA 30083 Stone Mountain, GA 30088
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #14 Fire Station #16
7207 Covington Highway 2750 Pleasantwood Drive
Lithonia, GA 30058 Decatur, GA 30034
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #17 Fire Station #18
3900 Evans Mill Road 4588 Barclay Drive
Lithonia, GA 30058 Chamblee, GA 30338
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST
Fire Station #22 Fire Station #23
1859 Montreal Road 1265 Brockett Road
Tucker, GA 30084 Clarkston, GA 30021
1 each 1,000 gl Unl tank UST 1 each 1,000 gl Unl tank UST
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fire Station #24 Fire Station #25
4154 Redan Road 7136 Rockbridge Road
Stone Mountain, GA 30083 Stone Mountain, GA 30087
1 each 1,000 gl Unl tank UST 1 each 1,000 gl Unl tank UST
1 each 1,000 gl Dsl tank UST 1 each 1,000 gl Dsl tank UST
Fleet Maintenance, A-Shop Calloway Square
772 Camp Drive 120 West Trinity Place
Decatur, GA 30032 Decatur, GA 30030
1 each 20,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
Roads & Drainage Water & Sewer
729 Camp Road 1580 Roadhaven Drive
Decatur, GA 30032 Stone Mountain, GA 30083
1 each 12,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
BL113-20 Page 14
Sanitation South Lot Sanitation North Lot
1753 Fairlake Road 2315 Chamblee-Tucker Road
Decatur, GA 30034 Chamblee, GA 30341
1 each 10,000 gl Unl tank UST 1 each 10,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST 1 each 10,000 gl Dsl tank UST
Sanitation Buford Plant Sanitation Central Lot
4600 Buford Highway 3689 Camp Circle
Chamblee, GA 30341 Decatur, GA 30032
1 each 10,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Sanitation East Lot Sanitation Ward Lake / South Lot
1750 Rogers Lake Road 3115 Ward Lake Road
Lithonia, GA 30058 Ellenwood, GA 30294
1 each 10,000 gl Dsl tank UST 1 each 12,000 gl Unl tank UST
East Police Precinct Total Unl Annual Usage: 2,117,411 gls
2484 Bruce Street Total Dsl Annual Usage: 2,619,655 gls
Lithonia, GA 30058 Total Fuel Annual Usage: 4,737,066 gls
1 each 10,000 gl Unl tank UST
DEKALB COUNTY BOE INFORMATION
Sam A. Moss Service Center Mountain Industrial Fuel Depot (special truck access
1780 Montreal Road instructions)
Tucker, GA 30084 1701 Mountain Industrial Blvd.
2 each 10,000 gl Unl tank UST Tucker, GA 30084
2 each 10,000 gl Dsl tank UST 1 each 5,000 gl Unl tank UST - w/remote fills
2 each 10,000 gl Dsl tank UST - w/remote fills
South Campus Fuel Depot (Pump Truck Required) Total Unl Annual Usage: 200,000 gls
2901 Clifton Springs Road Total Dsl Annual Usage: 2,300,000 gls
Decatur, GA 30034 Total Fuel Annual Usage: 2,500,000 gls
1 each 3,000 gl Unl tank AST
2 each 5,000 gl Dsl tank AST
ROCKDALE COUNTY INFORMATION
2570 Old Covington Hwy, Conyers GA 30012 911 Chambers Drive, Conyers GA 30012
1 each 20,000 gl Unl tank UST 1 each 500 gl Dsl tank UST
1 each 10,000 gl Dsl tank UST 1 each 1,200 gl Dsl tank UST
1 each 2,300 gl Dsl tank UST
Total Unl Annual Usage: 283,200 gls
Total Dsl Annual Usage: 84,000 gls
DAWSON COUNTY INFORMATION
Burt Creek Complex Riverview Middle School
946 Burt Creek Road 2156 Hwy 9 South
Dawsonville, GA 30534 Dawsonville, GA 30534
1 each 10,000 gl Unl tank UST 1 each 1,000 gl Unl tank UST
1 each 10,000 gl Dsl tank UST 1 each 3,000 gl Dsl tank UST
Total Unl Annual Usage: 142,000 gls
Total Dsl Annual Usage: 180,000 gls
Total Fuel Annual Usage: 322,000 gls
BL113-20 Page 15
COBB COUNTY SCHOOL DISTRICT AND BOC INFORMATION AND STIPULATIONS
1. The CCSD wishes to pressure test all tanks belonging to the School District during the month of July in
order to comply with the EPA regulations. CCG pressure tests all tanks belonging to the Government
every five years to comply with the EPA regulations.
2. If not capable of delivering all fuel in a metered tank, the CCSD/CCG requires stick measure of the
storage tanks before and after each delivery to be recorded on the bill of lading.
3. Goods covered by this invitation to bid shall comply with all Federal and State occupational safety &
health acts.
4. The successful vendor must call 770-426-3528 before each delivery, so that staff will be available to
unlock the tanks when the vendor arrives. The tanks will be measured before and after each delivery in
the presence of the vendor.
COBB COUNTY SCHOOL DISTRICT INFORMATION
South Cobb Vehicle Maintenance Sanders Road Vehicle Maintenance
620 South Cobb Drive 3826 Sanders Road
Marietta, GA 30060 Marietta, GA 30060
1 each 12,000 gl Unl tank UST 2 each 15,000 gl Dsl tank UST
2 each 12,000 gl Dsl tank UST 1 each 15,000 gl Unl tank UST
Baker Road Shop Administrative-Maintenance Facility
2351 Baker Road 538 Glover Street
Acworth, GA 30101 Marietta, GA 30060
1 each 12,000 gl Unl tank UST 1 each 12,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
J. J. Daniell Middle School Kennesaw Warehouse
2900 Scott Road 6975 Cobb Int’l Blvd
Marietta, GA 30066 Kennesaw, GA 30152
1 each 12,000 gl Dsl tank UST 1 each 12,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST
Mabry Middle School Pine Mt. Middle School
2700 Jims Road 2720 Pine Mt. Circle
Marietta, GA 30066 Kennesaw, GA 30144
1 each 12,000 gl Dsl tank UST 1 each 12,000 gl Dsl tank UST
Mars Hill Road Shop Total Unl Annual Usage: 125,000 gls
2865-B Mars Hill Road Total Dsl Annual Usage: 2,100,000 gls
Acworth, GA 30101 Total Fuel Annual Usage: 2,225,000 gls
1 each 12,000 gl Unl tank UST
1 each 12,000 gl Dsl tank UST
COBB COUNTY BOC INFORMATION
Fleet Management McCollum – Precinct # 1
1940 County Services Pkwy 2380 N. Cobb Pkwy
Kennesaw, GA
Marietta, GA 30008
1 each 15,000 gl Unl tank UST
1 each 15,000 gl Unl tank UST
1 each 15,000 gl Dsl tnk UST
1 each 15,000 gl Dsl tnk UST
BL113-20 Page 16
COBB COUNTY BOC INFORMATION
Austell – Precinct # 2 Cumberland – Precinct # 3
4700 Austell Rd 1901 Cumberland Pkwy
Austell, GA Smyrna, GA
1 each 15,000 gl Unl tank UST 1 each 15,000 gl Unl tank UST
1 each 6,000 gl Dsl tnk UST 1 each 15,000 gl Dsl tnk UST
Lower Roswell –Precinct # 4 Midway – Precinct # 5
4700 Lower Roswell Rd 4640 Dallas Hwy
Marietta, GA Marietta, GA
1 each 15,000 gl Unl tank UST 1 each 15,000 gl Unl tank UST
1 each 500 gl Dsl tnk UST 1 each 15,000 gl Dsl tnk UST
Main Water System Cobb County Transit (CCT)
680 South Cobb Dr 463 Commerce Park Dr
Marietta, GA Marietta, GA
1 each 20,000 gl Unl tank UST 1 each 10,000 gl Dsl tank UST
1 each 20,000 gl Dsl tnk UST 1 each 15,000 gl Dsl tank UST
Noonday Treatment Plant Northwest Treatment Plant
415 Shallowford Rd Old Hwy 41
Kennesaw, GA Kennesaw GA
1 each 2,500 gl Unl tank UST 1 each 2,500 gl Unl tank UST
1 each 1,000 gl Dsl tnk UST 1 each 1,000 gl Dsl tnk UST
Sutton Treatment Plant South Cobb Treatment Plant
5175 Atlanta Road 490 Lee Industrial Blvd
Smyrna, GA Austell, GA
1 each 2,500 gl Unl tank UST 1 each 2,500 gl Unl tank UST
1 each 2,500 gl Dsl tnk UST 1 each 1,000 gl Dsl tnk UST
Station # 14 Mountain View Total Unl Annual Usage: 1,500,000 gls
2905 Library Lane Total Dsl Annual Usage: 850,000 gls
Marietta, GA Total Fuel Annual Usage: 2,350,000 gls
1 each 1,500 gl Unl tank UST
1 each 1,500 gl Dsl tnk UST
ALANTA PUBLIC SCHOOLS SYSTEM INFORMATION AND STIPULATIONS
1. Atlanta Public Schools will purchase fuel on an as-needed basis.
2. Fuel provided under this contract must comply with all federal and state occupational safety and health
acts.
3. The fuel storage tanks are located underground.
4. Atlanta Public Schools may pressure test all tanks belonging to APS during the month of July to comply
with the EPA regulations.
5. If not capable of delivering all fuel in a metered tank, APS requires stick measure of the storage tanks
before and after each delivery to be recorded on the bill of lading.
BL113-20 Page 17
6. The successful bidder must call 404-802-5539 before each delivery, so that we can have someone meet
the vendor with the keys to unlock the tanks. The tanks will be measured before and after each delivery in
the presence of the vendor.
7. Primary delivery time for APS is between 8:30 a.m. to 3:30 p.m.
ATLANTA PUBLIC SCHOOLS SYSTEM INFORMATION
Location: APS Fleet Maintenance Location: APS Transportation
1631 LaFrance Street 1661 Metropolitan
Atlanta, GA 30307 Atlanta, GA 30315
Type: Ultra Low Sulfur Diesel Type: Ultra Low Sulfur Diesel
and 87 Octane Gasoline
Day: Monday – Friday Day: Monday – Friday
Time: 8:00 am to 3:30 pm Time: 7:30 am- 1:30 pm and 3:00 pm - 5:00pm
Storage: 1 @ 15,000 gallon capacity Storage: Two fuel tanks, 15,000 gallon capacity
1@ 4,000 gallon capacity
Location CLL Building Location: Price Middle l
130 Trinity Ave. 1670 Benjamin W. Bickers Drive, SW
Atlanta, Georgia 30303 Atlanta, Georgia 30315
Type: Ultra Low Sulfur Diesel Type: Ultra Low Sulfur Diesel
Day: Monday – Friday Day: Monday – Friday
Time: 7:30 am-1:30 pm and 3:00 pm - 5:00 pm Time: 7:30 am - 1:30 pm and 3:00 pm - 5:00 pm
Storage: One fuel tank, 800 gallon capacity Storage: One fuel tank, 100 gallon capacity
Location: Benjamin Mays High School Location: North Atlanta High School
3450 Benjamin E. Mays Drive, SW 4111 Northside Pkwy, NW
Atlanta, GA 30311 Atlanta GA, 30327
Type: Ultra Low Sulfur Diesel Type: Ultra Low Sulfur Diesel
Day: Monday – Friday Day: Monday – Friday
Time: 7:30 am-1:30 pm and 3:00 pm - 5:00 pm Time: 7:30 am – 1:30 pm and 3:00 pm – 5:00 pm.
Storage: One fuel tank, 100 gallon capacity Storage: One fuel tank , 100 gallon capacity
Total Unl Annual Usage: 76,000 gls
Total Dsl Annual Usage: 838,000 gls
Total Fuel Annual Usage: 914,000 gls
HENRY COUNTY BOC INFORMATION
Fleet Services Fleet Services
121 Work Camp Road 680 Fairview Road
McDonough, GA 30523 Stockbridge GA 30251
1 each 15,000 gal. Unleaded tank 1 each 10,000 gal Unleaded tank
1 each 15,000 gal. Diesel tank 1 each 10,000 gal Diesel tank
Total Unleaded Annual Usage: 750,000 gal.
Total Diesel Annual Usage: 150,000 gal.
Total Fuel Annual Usage: 900,000 gal.
BL113-20 Page 18
NGFC Municipality Payment Terms
Gwinnett County BOC and BOE Net 30 Days or Net 15 Days using E-Payables
City of Atlanta Net 30 Days
City of Covington Net 30 Days
Fulton County Net 30 Days
City of Marietta Net 30 Days
City of Marietta Schools Net 30 Days
Forsyth County Net 30 Days; unless discount is provided for Net 15 Days
Jackson County Net 30 Days
Dawson County BOC and BOE Net 30 Days
City of Gainesville Net 30 Days
City of Smyrna Net 30 Days
Cobb County BOE Net 30 or .0100 cpg/Net 10
Cobb County BOC Net 30 Days
DeKalb BOC Net 30 Days
DeKalb BOE Net 30 Days
Rockdale County Net 30 Days
Atlanta Public Schools Net 30 Days
NGFC Municipality Delivery Information
Gwinnett County BOC and BOE Information in bid document
City of Atlanta 8:00am - 6:00pm Monday thru Thursday
City of Covington 8:00am - 4:00pm, Monday - Friday
Fulton County Big Creek Pumping Station: 8:00am – 3:30pm, Monday -
Friday
Central Maintenance Facility: 8:00am - 3:30pm, Monday -
Friday
Charlie Brown Airport: 24/7
Willis Mill: 8:00am -3:30pm, Monday - Friday
North Service Center: 24/7
South Service Center: 24/7
Stonewall Camp: 8:00am -3:30pm, Monday - Friday
City of Marietta 8:00am-4:00pm / Monday Thru Sunday
Forsyth County Monday through Friday, excluding holidays, 8:00 – 5:00.
After hours deliveries can be made if required
Jackson County 24 hours / 7 days a week
Dawson County BOC and BOE 8:00am - 5:00pm, Monday - Friday
City of Gainesville 8:00am - 5:00pm, Monday - Friday
City of Smyrna 8:00am - 4:00pm, Monday - Friday
Cobb County BOE Baker Rd bus shop: 6 am – 10 am
Mars Hill Rd bus shop: 6 am – 10 am
Sanders Rd bus shop: 6 am – 10 am
South Cobb bus shop: 6 am – 10 am
Maintenance Bldg. on Glover St: 6 am – 10 am
Warehouse: 6 am – 10 am
Mabry Middle School: 6 am – 7 am
Pine Mountain Middle School: 10 am – 1 pm
Walton High School: 10 am – 1 pm
Daniell Middle School: 10 am – 1 pm
Cobb County BOC 24 hours / 7 days a week
BL113-20 Page 19
DeKalb BOC 8:00 am to 12:00 pm for 7500 gallons Monday - Friday and
1000 gallons 7:00 to 5:00 pm Monday - Friday
DeKalb BOE Normally 5:30am to 5:00pm Monday thru Friday.
Additional hours can be done with prior arrangement,
preferably w/ 24hrs notice minimum. We prefer early
morning deliveries to avoid bus/tanker congestion at the
facilities.
Atlanta Public Schools 8:00am - 5:00pm, Monday – Friday, occasional weekends
NGFC Municipality Annual Volumes by Location
Gwinnett County BOC and BOE Fuel Site Gallons Dispensed
(Diesel and Unleaded)
JCB 341,516
Snell MS 102,787
Berkley Lake 482,204
Oakland 527,471
Southside 291,182
Swanson 836,039
Ham Mill 415,576
Buford 580,170
Seaboard 558,094
Scenic Hwy 708,831
L’ville Hwy 616,319
Snell Tag 606,128
Maddox Park 321,178
Northside Dr 178,746
Hill Street 292,458
Claire Drive 645,444
Chester Ave 54,320
Howell Mill 293,970
City Hall 36,073
Chastain 51,712
Airport Building 4 151,108
Airport Building 6 22,770
Fire Station 1 14,866
Fire Station 5 6,784
Fire Station 8 4,821
Fire Station 10 10,922
Fire Station 12 18,156
Fire Station 16 8,330
Fire Station 25 8,332
Fire Station 26 7,723
Fire Station 31 5,994
Fire Station 38 11,497
BL113-20 Page 20
Fulton County Big Creek Pumping Station 48,150
Central Maintenance Facility 143,600
Charlie Brown Airport 160,000
Willis Mill 22,200
North Service Center 28,700
South Service Center 88,000
Stonewall Camp 165,400
Fire Stations 50,000
City of Marietta Public Works 220,085
Public Safety 137,260
Fire Station No.2 6,619
Fire Station No.4 3,949
Fire Station No.5 5,306
Fire Station No.6 3,903
Marietta City Club 8,000
NGFC Municipality Annual Volumes by Location
Forsyth County 212 Veteran’s Memorial Blvd. 151,500
4140 County Way 151,500
3520 Settingdown Road
151,500
800 McFarland Road 38,750
3680 Old Atlanta Road
38,750
7385 Browns Bridge Road 38,750
3805 Canton Highway 38,750
4045 Carolene Way 151,500
234 Castleberry Ind. Dr.
38,750
Dawson County BOC and BOE Burt Creek Complex 222,000
Riverview Middle School 100,000
City of Gainesville Alta Vista Fuel Site 367,690
Bradford Street Site 122,268
Atlanta Public Schools 1631 LaFrance Street 84,000
1661 Metropolitan 830,000
BL113-20 Page 21
Failure To Return This Page As Part Of Your Bid Document May Result In Rejection Of Bid.
BID SCHEDULE
**Total price will be based on (Weekly Discount/Mark-Up + price per gallon) x Estimated Annual Quantity not including taxes**
EST. WEEKLY DAILY PRICE PER
ITEM
ANNUAL UNIT DESCRIPTION DISCOUNT/ DISCOUNT/ GALLON TOTAL**
#
QTY. MARK-UP MARK-UP (OPIS)*
Diesel Fuel, ultra-low sulfur, #2 $1.22
1 15,799,062 Gal.
Full Transport Load Quantity
Diesel Fuel, ultra-low sulfur, #2 $1.22
2 3,629,094 Gal.
Tank Wagon Load Quantity
Low Sulfur Gasoline Ethanol $1.30
3 11,686,222 Gal.
Full Transport Load Quantity
Low Sulfur Gasoline Ethanol $1.30
4 2,981,274 Gal.
Tank Wagon Load Quantity
BID TOTAL $
* For evaluation purpose only
State cost of split deliveries $ _________________________This is for different location sites and does not apply to multiple tanks at one site. Primary site cannot be
charged in fee.)
State pump fee $ State short load fee $ (less than 7,200 gallons – Diesel; less than 8,000 gallons – Unleaded))
North Georgia Fuel Cooperative requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the
contract will be sufficient cause for the NGFC to declare bid non-responsive. Contract to begin on August 31, 2017.
Unless otherwise noted, quoted prices will remain firm for four (4) additional years. NGFC reserves the right to negotiate pricing/discounts for the additional renewal
periods based on increased volumes from increased participation.
If a percentage decrease will be part of this bid, please note this in the space provided.
1st renewal period 2nd renewal period
3rd renewal period 4th renewal period
COMPANY NAME _____________________________________________________________________________________________________________
BL113-20 Page 22
Failure To Return This Page As Part Of Your Bid Document May Result In Rejection Of Bid.
BID SCHEDULE (CONTINUED)
If a percentage increase will be a part of this bid, please note this in the space provided.
1st renewal period 2nd renewal period
3rd renewal period 4th renewal period
TERMINATION FOR CAUSE:
The NGFC and any of its participants may terminate this agreement for cause upon ten (10) days prior written notice to the Service Provider of the Service Provider's
default in the performance of any term of this Agreement. Such termination shall be without prejudice to any of the NGFC and its participant’s rights or remedies
provided by law.
TERMINATION FOR CONVENIENCE:
The NGFC and its participants may terminate this Agreement for its convenience at any time upon 30 days written notice to the Service Provider. In the event of the
NGFC and any of its participant’s termination of this Agreement for convenience, the Service Provider will be paid for those services actually performed. Partially
completed performance of the Agreement will be compensated based upon a signed statement of completion to be submitted by the Service Provider who shall
itemize each element of performance.
TERMINATION FOR FUND APPROPRIATION
The NGFC and any of its participants may unilaterally terminate this Agreement due to a lack of funding at any time by written notice to the Supplier(s). In the event
of the NGFC and its participant’s termination of this Agreement for fund appropriation, the Supplier(s) will be paid for those services actually performed. Partially
completed performance of the Agreement will be compensated based upon a signed statement of completion to be submitted by the Contractor which shall
itemize each element of performance.
Certification of Non-Collusion in Bid Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within 90 days of the
date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item, delivered to the designated point(s) within the
time specified in the bid schedule.
Legal Business Name Federal Tax ID
(If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number E-mail address
BL113-20 Page 23
PRODUCT SUPPLIER CONFIRMATION
State of
County of
Personally came , who being first sworn, on oath deposes and
says as follows:
1) My name is and that I am the
of , Product Supplier (Supplier)
(Title)
to the USTs located at
(Facility Name and Address)
2) That in my capacity of of Supplier, I am familiar
(Title)
with the books and records maintained in the regular course of Supplier’s business, especially concerning the sale of
petroleum and the collection of and payment by Supplier of Environmental Assurance Fees (EAFs) for participants in the
Georgia Underground Storage Tank (GUST) Trust Fund to the State of Georgia.
3) That the records of Supplier show that EAFs were collected on all petroleum product delivered to
(Facility Name and Address)
and that all EAFs so collected were properly and timely remitted to its distributor,
for payment to the GUST Trust Fund or directly to the Gust Trust Fund as provided by the Underground Storage Tank Act
and The Rules for Underground Storage Tank Management.
4) That I am aware that the Environmental Protection Division will rely on the representations made and information
provided herein in determining whether is a participant in the GUST Trust Fund for the
facility located at , and I further warrant and represent that Supplier’s records of
EAF collection and payment are available for inspection and audit by the employees or authorized agents of the Georgia
Environmental Protection Division or State of Georgia.
(Signature)
Sworn to and subscribe before me this
Day of , 20
Notary Public
My Commission Expires
(Seal)
BL113-20 Page 24
Failure to return this page as part of your bid document may result in rejection of bid
REFERENCES
Gwinnett County requests a minimum of three, (3) references where work of a similar size and scope has been
completed.
1. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
COMPANY NAME _________________________________________________________________________
BL113-20 Purchase of Gasoline and Diesel Fuel on an Annual Contract Page 25
CODE OF ETHICS AFFIDAVIT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH
YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION)
In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned
bidder/proposer makes the following full and complete disclosure under oath, to the best of
his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct
or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:
1.
(Company Submitting Bid/Proposal)
2. (Please check one box below)
No information to disclose (complete only section 4 below)
Disclosed information below (complete section 3 & section 4
below)
3. (if additional space is required, please attach list)
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
4. Sworn to and subscribed before me this
BY: day of , 20
Authorized Officer or Agent Signature
Printed Name of Authorized Officer or Agent Notary Public
Title of Authorized Officer or Agent of Contractor
(seal)
Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The
ordinance will be available to view in its’ entirety at www.gwinnettcounty.com
BL113-20 Purchase of Gasoline and Diesel Fuel on an Annual Contract Page 26
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with
the Gwinnett County Board of Commissioners has registered with and is participating in a federal work
authorization program* [any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability
provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services or the performance of labor pursuant to this contract
with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar
verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor
Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain
records of such compliance and provide a copy of each such verification to the Gwinnett County Board of
Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Company Address
_________________________________________ ______________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
__________________________________________
Title of Authorized Officer or Agent of Contractor For Gwinnett County Use Only:
Document ID #_________________
___________________________________________ Issue Date:_____________________
Printed Name of Authorized Officer or Agent Initials: _______________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 202__ * As of the effective date of O.C.G.A. 13-10-91, the
applicable federal work authorization program is “E-
____________________________________________ Verify” operated by the U.S. Citizenship and
Notary Public Immigration Services Bureau of the U.S.
My Commission Expires: Department of Homeland Security, in conjunction
____________________ with the Social Security Administration (SSA).
BL113-20 Page 27
STANDARD INSURANCE REQUIREMENTS
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $100,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $100,000 each employee
2. Commercial General Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) The following additional coverage must apply:
1986 (or later) ISO Commercial General Liability Form
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a
separate endorsement covering Completed Operations)
Blanket Contractual Liability
Broad Form Property Damage
Severability of Interest
Underground, explosion, and collapse coverage
Personal Injury (deleting both contractual and employee exclusions)
Incidental Medical Malpractice
Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Umbrella Liability Insurance - $1,000,000 limit of liability
(a) The following additional coverage must apply
Additional Insured Endorsement
Concurrency of Effective Dates with Primary
Blanket Contractual Liability
Drop Down Feature
Care, Custody, and Control - Follow Form Primary
Aggregates: Apply Where Applicable in Primary
Umbrella Policy must be as broad as the primary policy
5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional
insured on General Liability, Auto Liability and Umbrella Liability policies.
6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.
7. Certificate Holder should read:
Gwinnett County Board of Commissioners
75 Langley Drive
Lawrenceville, GA 30046-6935
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain
Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those
based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this
requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is
equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.
9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.
10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and
project/bid number.
11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter
from the insurance company (ies) if requested by the County to verify the compliance with these insurance
requirements.
12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program
carried by the County.
13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract
with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply
with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain
insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's
expense.
14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance
requirements contained in this Contract have been complied with and until evidence of such compliance
satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate
of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate
of Insurance or an approved substitute.
15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its
officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the
County.
16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools,
supplies, and contents required to perform the services called for in the Contract. The coverage must be on a
replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment,
tools, supplies, and contents.
17. The Contractor shall make available to the County, through its records or records of their insurer, information
regarding a specific claim related to any County project. Any loss run information available from the contractor or
their insurer relating to a County project will be made available to the County upon their request.
18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall
not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.
19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public
Law 91-956, and any other laws that may apply to this Contract.
20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.
Rev. 06/11
FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY
FROM COMMODITY LISTING.
BL0113-20
Buyer Initials: MD
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY
CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE
AND AUTOMATIC REJECTION:
1. FAILURE TO USE COUNTY BID SCHEDULE.
2. FAILURE TO RETURN APPLICABLE COMPLIANCE SHEETS/SPECIFICATION SHEETS.
3. FAILURE TO RETURN APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.
5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE
BID.
6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID BEING DEEMED NON-
RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL BIDS.
BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION TO BID. IF YOU NEED
CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE. IF BONDS ARE REQUIRED, FORMS
WILL BE PROVIDED IN THIS BID DOCUMENT.
7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY
RESULT IN BID BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. CONTRACTOR
AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL BIDS. IF YOU NEED CLARIFICATION,
CONTACT THE PURCHASING ASSOCIATE.
GWINNETT COUNTY (PPA)
DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION
GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS
I. PREPARATION OF BIDS
A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to
do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.
B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall
sign the bid and print or type his or her name on the schedule. The person signing the bid must
initial erasures or other changes. An authorized agent of the company must sign bids.
C. With the exception of solicitations for the sale of real property, individuals, firms and businesses
seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written
communications regarding a solicitation with any County officer, elected official, employee or
other County representative other than the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final contract award by
the Board of Commissioners. The Purchasing Director will review violations. If determined that
such communication has compromised the competitive process, the offer submitted by the
individual, firm or business may be disqualified from consideration for award. Solicitations for
the sale of real property may allow for verbal or written communications with the appropriate
Gwinnett County representative.
D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the
bid/proposal submittal, but are contained for informational purposes only. If awarded, the
successful bidder(s) will be required to complete them prior to contract execution.
E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and Enforcement, an
original signed, notarized and fully completed Contractor Affidavit and Agreement should be
included with your bid/proposal submittal, if the solicitation is for the physical performance of
services for all labor or service contract(s) that exceed $2,499.99 (except for services performed
by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure
to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in
bid/proposal being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each bidder should state time of proposed delivery of goods or services.
B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest
date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)
shall be stated (if calendar days are used, include Saturday, Sunday and holidays in the number).
III. EXPLANATION TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids,
drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation
in order for a reply to reach all bidders before the close of bid. Any information given to a prospective
bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the
invitation if such information is necessary or if the lack of such information would be prejudicial to
uninformed bidders. The written bid documents supersede any verbal or written communications
between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s
responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be
accomplished via contact with the assigned Procurement Agent prior to bid submittal.
IV. SUBMISSION OF BIDS
A. Bids shall be enclosed in sealed envelopes, addressed to the Gwinnett County Purchasing Office
with the name of the bidder, the date and hour of opening and the invitation to bid number on the
face of the envelope. Telegraphic/faxed bids will not be considered. Any addenda should be
enclosed in the sealed envelopes as well.
B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and
will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed
by an authorized company representative.
C. Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the bidder’s request and expense if items are not destroyed by testing.
D. Items offered must meet required specifications and must be of a quality, which will adequately
serve the use and purpose for which intended.
E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must
be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be
furnished.
F. The bidder must certify that items to be furnished are new and that the quality has not
deteriorated so as to impair its usefulness.
G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents,
which have been signed. The County will determine this.
H. Gwinnett County is exempt from federal excise tax and Georgia sales tax with regard to goods
and services purchased directly by Gwinnett County. Suppliers and contractors are responsible
for federal excise tax and sales tax, including taxes for materials incorporated in county
construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax
Division for additional information.
I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the
public opening in accordance with the Georgia Open Records Act.
V. WITHDRAWAL OF BID DUE TO ERRORS
The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an
error within two (2) business days after the conclusion of the bid opening procedure. Bids may be
withdrawn from consideration if the price was substantially lower than the other bids due solely to a
mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as
opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid,
which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence
drawn from inspection of original work papers, documents and material used in the preparation of the
bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of
error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this
provision, the lowest remaining responsive bid shall be deemed to be low bid.
No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or
perform any subcontract or other work agreement for the person or firm to whom the contract is awarded
or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn
bid was submitted.
Supplier has up to forty-eight (48) hours to notify the Gwinnett County Purchasing Office of an obvious
clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid
for this reason must be done in writing within the forty-eight (48) hour period. Suppliers who fail to
request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid
may not be withdrawn otherwise.
Bid withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.
VI. TESTING AND INSPECTION
Since tests may require several days for completion, the County reserves the right to use a portion of any
supplies before the results of the tests are determined. Cost of inspections and tests of any item, which
fails to meet the specifications, shall be borne by the bidder.
VII. F.O.B. POINT
Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the
bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation,
including the filing for loss or damages. The invoice covering the items is not payable until items are
delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise,
the seller assumes transportation and related charges either by payment or allowance.
VIII. PATENT INDEMNITY
The contractor guarantees to hold the County, its agents, officers or employees harmless from liability
of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented
or unpatented invention, articles or appliances furnished or used in the performance of the contract, for
which the contractor is not the patentee, assignee or licensee.
IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS
(IF REQUIRED, FORMS WILL BE PROVIDED IN THIS DOCUMENT)
A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred
percent (100%) payment bond must be furnished to Gwinnett County for any bid as required in bid
package or document. Failure to submit a bid bond with the proper rating will result in the bid being
deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia
Insurance Commission, listed in the Department of the Treasury’s publication of companies holding
certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies,
and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond,
payment bond, and performance bond must have the proper an A.M. Best rating as stated in the bid
when required in the bid package or document.
X. DISCOUNTS
A. Time payment discounts will be considered in arriving at net prices and in award of bids. Offers
of discounts for payment within ten (10) days following the end of the month are preferred.
B. In connection with any discount offered, time will be computed from the date of delivery and
acceptance at destination, or from the date correct invoice or voucher is received, whichever is
the later date. Payment is deemed to be made for the purpose of earning the discount, on the
date of the County check.
XI. AWARD
A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles
to be supplied, their conformity with the specifications, their suitability to the requirements of the
County, and the delivery terms will be taken into consideration in making the award. The County
may make such investigations as it deems necessary to determine the ability of the bidder to
perform, and the bidder shall furnish to the County all such information and data for this purpose
as the County may request. The County reserves the right to reject any bid if the evidence
submitted by, or investigation of such bidder fails to satisfy the County that such bidder is properly
qualified to carry out the obligations of the contract.
B. The County reserves the right to reject or accept any or all bids and to waive technicalities,
informalities and minor irregularities in bids received.
C. The County reserves the right to make an award as deemed in its best interest, which may include
awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the
bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.
XII. DELIVERY FAILURES
Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the
Purchasing Director, or failure to make replacement of rejected articles/services when so requested,
immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing
Director to purchase in the open market articles/services of comparable grade to replace the
articles/services rejected or not delivered. On all such purchases, the contractor shall reimburse the
County within a reasonable time specified by the Purchasing Director for any expense incurred in excess
of contract prices, or the County shall have the right to deduct such amount from monies owed the
defaulting contractor. Alternatively, the County may penalize the contractor one percent (1%) per day for
a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity
demand it, the County reserves the right to use or consume articles delivered which are substandard in
quality, subject to an adjustment in price to be determined by the Purchasing Director.
XIII. COUNTY FURNISHED PROPERTY
No material, labor or facilities will be furnished by the County unless so provided in the invitation to bid.
XIV. REJECTION AND WITHDRAWAL OF BIDS
Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds
for rejection of bid.
XVII. CONTRACT
Each bid is received with the understanding that the acceptance in writing by the County of the offer to
furnish any or all of the commodities or services described therein shall constitute a contract between
the bidder and the County which shall bind the bidder on his part to furnish and deliver the articles quoted
at the prices stated in accordance with the conditions of said accepted bid. The County, on its part, may
order from such contractor, except for cause beyond reasonable control, and to pay for, at the agreed
prices, all articles specified and delivered.
Upon receipt of a bid package containing a Gwinnett County “Sample Contract” as part of the
requirements, it is understood that the bidder has reviewed the documents with the understanding that
Gwinnett County requires that all agreements between the parties must be entered into via this
document. If any exceptions are taken to any part, each must be stated in detail and submitted as part
of the bid. If no exceptions are stated, it is assumed that the bidder fully agrees to the provisions
contained in the “Sample Contract” in its entirety.
When the contractor has performed in accordance with the provisions of this agreement, Gwinnett
County shall pay to the contractor, within thirty (30) days of receipt of any department approved payment
request and based upon work completed or service provided pursuant to the contract, the sum so
requested, less the retainage stated in this agreement, if any. In the event that Gwinnett County fails to
pay the contractor within sixty (60) days of receipt of a pay requested based upon work completed or
service provided pursuant to the contract, the County shall pay the contractor interest at the rate of ½%
per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of pay requests.
The contractor’s acceptance of progress payments or final payment shall release all claims for interest
on said payment.
XVI. NON-COLLUSION
Bidder declares that the bid is not made in connection with any other bidder submitting a bid for the same
commodity or commodities, and that the bid is bona fide and is in all respects fair and without collusion
or fraud. An affidavit of non-collusion shall be executed by each bidder. Collusion and fraud in bid
preparation shall be reported to the State of Georgia Attorney General and the United States Justice
Department.
XVII. DEFAULT
The contract may be canceled or annulled by the Purchasing Director in whole or in part by written notice
of default to the contractor upon non-performance or violation of contract terms. An award may be made
to the next low responsive and responsible bidder, or articles specified may be purchased on the open
market similar to those so terminated. In either event, the defaulting contractor (or his surety) shall be
liable to the County for costs to the County in excess of the defaulted contract prices; provided, however,
that the contractor shall continue the performance of this contract to the extent not terminated under the
provisions of this clause. Failure of the contractor to deliver materials or services within the time
stipulated on his bid, unless extended in writing by the Purchasing Director, shall constitute contract
default.
XVIII. TERMINATION FOR CAUSE
The County may terminate this agreement for cause upon ten days prior written notice to the contractor
of the contractor’s default in the performance of any term of this agreement. Such termination shall be
without prejudice to any of the County’s rights or remedies by law.
XIX. TERMINATION FOR CONVENIENCE
The County may terminate this agreement for its convenience at any time upon 30 days written notice to
the contractor. In the event of the County’s termination of this agreement for convenience, the contractor
will be paid for those services actually performed. Partially completed performance of the agreement
will be compensated based upon a signed statement of completion to be submitted by the contractor,
which shall itemize each element of performance.
XX. DISPUTES
Except as otherwise provided in the contract documents, any dispute concerning a question of fact
arising under the contract which is not disposed of shall be decided after a hearing by the Purchasing
Director, who shall reduce his/her decision to writing and mail or otherwise furnish a copy thereof to the
contractor. The decision of the procurement agent shall be final and binding; however, the contractor
shall have the right to appeal said decision to a court of competent jurisdiction.
XXI. SUBSTITUTIONS
Bidders offering and quoting on substitutions or who are deviating from the attached specifications shall
list such deviations on a separate sheet to be submitted with their bid. The absence of such a
substitution list shall indicate that the bidder has taken no exception to the specifications contained
herein.
XXII. INELIGIBLE BIDDERS
The County may choose not to accept the bid of a bidder who is in default on the payment of taxes,
licenses or other monies due to the County. Failure to respond to three (3) consecutive times for any
given commodity/service may result in removal from the supplier list under that commodity/service.
XXIII. OCCUPATION TAX CERTIFICATE
Each successful bidder shall provide evidence of a valid Gwinnett County occupation tax certificate if the
bidder maintains an office within the unincorporated area of Gwinnett County. Incorporated, out of
County, and out of State bidders are required to provide evidence of a certificate to do business in any
town, County or municipality in the State of Georgia, or as otherwise required by County ordinance or
resolution.
XXIV. PURCHASING POLICY AND REVIEW COMMITTEE
The Purchasing Policy and Review Committee has been established to review purchasing procedures
and make recommendations for changes; resolve problems regarding the purchasing process; make
recommendations for standardization of commodities, schedule buying, qualified products list, annual
contracts, supplier performance (Ineligible Source List), and other problems or requirements related to
Purchasing. The Purchasing Policy & Review Committee has authority to place suppliers and contractors
on the Ineligible Source List for reasons listed in Part 6, Section II of the Gwinnett County Purchasing
Ordinance.
XXV. AMERICANS WITH DISABILITIES ACT
All contractors for Gwinnett County are required to comply with all applicable sections of the Americans
with Disabilities Act (ADA) as an equal opportunity employer. In compliance with the Americans with
Disabilities Act (ADA), Gwinnett County provides reasonable accommodations to permit a qualified
applicant with a disability to enjoy the privileges of employment equal to those employees with
disabilities. Disabled individuals must satisfy job requirements for education background, employment
experience, and must be able to perform those tasks that are essential to the job with or without
reasonable accommodations. Any requests for the reasonable accommodations required by individuals
to fully participate in any open meeting, program or activity of Gwinnett County should be directed to
Michael Plonowski, Human Relations Coordinator, 75 Langley Drive, Lawrenceville, Georgia 30046, 770-
822-8015.
XXVI. ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS
Alterations of County documents are strictly prohibited and will result in automatic disqualification of the
firm’s solicitation response. If there are “exceptions” or comments to any of the solicitation requirements
or other language, then the firm may make notes to those areas, but may not materially alter any
document language.
XXVII. TAX LIABILITY
Local and state governmental entities must notify contractors of their use tax liability on public works
projects. Under Georgia law, private contractors are responsible for paying a use tax equal to the sales
tax rate on material and equipment purchased under a governmental exemption that is incorporated into
a government construction project: excluding material and equipment provided for the installation,
repair, or expansion of a public water, gas or sewer system when the property is installed for general
distribution purposes. To the extent the tangible personal property maintains its character (for example
the installation of a kitchen stove), it remains tax-exempt. However, if the installation incorporates the
tangible personal property into realty, e.g., the installation of sheetrock, it becomes taxable to the private
contractor.
See O.C.G.A. 48-8-3(2) and O.C.G.A. 48-8-63
XVIII. STATE LAW REGARDING WORKER VERIFICATION
Effective July 1, 2013 State Law requires that all who enter into a contract for the physical performance
of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by
an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia) for the County,
must satisfy the Illegal Immigration Reform and Enforcement Act, in all manner, and such are
conditions of the contract.
The Purchasing Division Director with the assistance of the Performance Analysis Division shall be
authorized to conduct random audits of a contractor’s or subcontractors’ compliance with the Illegal
Immigration Reform and Enforcement Act and the rules and regulations of the Georgia Department of
Labor. The contractor and subcontractors shall retain all documents and records of its compliance for a
period of five (5) years following completion of the contract. This requirement shall apply to all contracts
for all labor or service contracts that exceed $2,499.99 except for services performed by an individual who
is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia.
Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work
eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director
shall report same to the Department of Homeland Security and may result in termination of the contract
if it is determined at any time during the work that the contractor/or subcontractor is no longer in
compliance with the Illegal Immigration Reform and Enforcement Act.
State Law requires that all who enter into a contract for public works as defined by O.C.G.A. 36-91-2(10)
for the County must satisfy the Illegal Immigration Reform and Enforcement Act, in all manner, and such
are conditions of the contract.
By submitting a bid to the County, contractor agrees that, in the event the contractor employs or contracts
with any subcontractor(s) in connection with the covered contract, the contractor will secure from the
subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the
subcontractor, as well as attestation(s) from such subcontractor(s) that they are in compliance with the
Illegal Immigration Reform and Enforcement Act. Original signed, notarized Subcontractor Affidavits and
Agreements must be submitted to the County.
The Purchasing Division Director with the assistance of the Performance Analysis Division shall be
authorized to conduct random audits of a contractor’s or subcontractors’ compliance with the Illegal
Immigration Reform and Enforcement Act and the rules and regulations of the Georgia Department of
Labor. The contractor and subcontractors shall retain all documents and records of its compliance for
a period of three (3) years following completion of the contract. This requirement shall apply to all
contracts for the public works as defined by O.C.G.A. 36-91-2(10) where any persons are employed on
the County contract.
Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work
eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director
shall report same to the Department of Homeland Security.
A contractor’s failure to participate in the federal work authorization program as defined by the Illegal
Immigration Reform and Enforcement Act shall be sanctioned by termination of the contract. If it is
determined that a subcontractor is not participating in the federal work authorization program as defined
by the Illegal Immigration Reform and Enforcement Act, Gwinnett County may direct the contractor to
terminate that subcontractor. A contractor’s failure to follow Gwinnett County’s instruction to terminate
a subcontractor that is not participating in the federal work authorization program as defined by the
Illegal Immigration Reform and Enforcement Act may be sanctioned by termination of the contract.
XXIX. SOLID WASTE ORDINANCE
No individual, partnership, corporation or other entity shall engage in solid waste handling except in such
a manner as to conform to and comply with the current Gwinnett County Solid Waste Ordinance and all
other applicable local, state and federal legislation, rules, regulation and orders.
XXX. GENERAL CONTRACTORS LICENSE
Effective July 1, 2008: All General Contractors must have a current valid license from the State Licensing
Board for Residential and General Contractors, unless specifically exempted from holding such license
pursuant to Georgia law (O.C.G.A. Section 43-41-17).
XXXI. INDEMNIFICATION
To the fullest extent permitted by law, the Contractor shall, at his sole cost and expense, indemnify,
defend, satisfy all judgments, and hold harmless the County, the engineer, and their agents and
employees from and against all claims, damages, actions, judgments, costs, penalties, liabilities, losses
and expenses, including, but not limited to, attorney's fees arising out of or resulting from the
performance of the work, provided that any such claim, damage, action, judgment, cost, penalty, liability,
loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction
of tangible property (other than the work itself) including the loss of use resulting therefrom, and (2) is
caused in whole or in part by any act or omission of the Contractor, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless
whether such claim is caused in part by a party indemnified hereunder. Such obligation shall not be
construed to negate, abridge or otherwise reduce any of the rights or obligations of indemnity which
would otherwise exist as to any party or person described in this agreement. In any and all claims against
the County, the engineer, or any of their agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of
them may be liable, the indemnification obligation contained herein shall not be limited in any way by any
limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor
or any subcontractor under Worker's Compensation Acts, disability benefit acts, or other employee
benefit acts.
XXXII. CODE OF ETHICS:
“Proposer/Bidder” shall disclose under oath the name of all elected officials whom it employs or who
have a direct or indirect pecuniary interest in the business entity, its affiliates, or its subcontractors. The
“Proposer/Bidder” shall execute a Code of Ethics affidavit. Failure to submit the affidavit during the bid
or proposal process shall render the bid or proposal non-responsive.
The act of submitting false information or omitting material information shall be referred to the
Purchasing Policy & Review Committee for action pursuant to the Purchasing Ordinance or to the District
Attorney for possible criminal prosecution.
Any business entity holding a contract with Gwinnett County that subsequent to execution of the contract
or issuance of the purchase order employs, subcontracts with, or transfers a direct or indirect pecuniary
interest in the business entity to an elected official shall within five (5) days disclose such fact in writing
under oath to the Clerk of the Board of Commissioners. Failure to comply shall be referred to the
Purchasing Policy & Review Committee for action pursuant to the Purchasing Ordinance or to the District
Attorney for possible criminal prosecution.
Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 60-33. The ordinance will be available
to view in its entirety at www.gwinnettcounty.com.
XXXIII. PENDING LITIGATION:
A bid submitted by an individual, firm or business who has litigation pending against the County, or
anyone representing a firm or business in litigation against the County, not arising out of the
procurement process, will be disqualified.
XXXIV. ELECTRONIC PAYMENT
Vendors accepting procurements should select one of Gwinnett County’s electronic payment options.
A. A vendor may select ePayables payment process which allows acceptance of Gwinnett County’s
virtual credit card as payment for outstanding invoices. The authorized vendor representative must
send an email to: vendorelectronicpayment@gwinnettcounty.com and indicate the desire to enroll
in Gwinnett County’s virtual credit card payment process.
B. A vendor may select Direct Deposit payment process and the payment will be deposited directly
into an account at their designated financial institution. To securely enroll in Direct Deposit, either
access your online Vendor Login and Registration on the County’s web site and update the
requested information on the Direct Deposit tab or mail a Direct Deposit Authorization Agreement
form.
The County will send a Payment Advice notification via email for both payment types.
For more information about Electronic Payments, please go to the Treasury Division page on the County’s Web
Site or click here -> Gwinnett County Electronic Payments.
DIRECTIONS TO GJAC BUILDING FROM I-85
Take I-85 to Georgia Highway 316 (Lawrenceville/Athens exit). Exit Highway 120 (Lawrenceville/Duluth exit)
and turn right. At sixth traffic light, turn right onto Langley Drive. Cross Highway 29 through the traffic light and
cross at the 4-way stop sign. The public parking lot is on the left and the Purchasing Division is located in the
Administrative Wing.