Agenda Item
a. RFP 25-611: Personal Electronic Device Locker Installation Services (Not to exceed $1,615,215.31) ~ Updated 9.5.2025
Summary: Presented by: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the DeKalb County Board of Education ("the Board") approve the contract award of RFP 25-611 for Personal Electronic Device Locker Installation Services that include the purchase and installation of wall-mountable cell phone lockers in DeKalb County School District middle schools to Ricoh USA effective upon Board approval, not to exceed $1,615,215.31.
Why: The DeKalb County School District is committed to promoting a distraction-free learning environment aligned with its Disconnect to Reconnect initiative. The presence and misuse of personal mobile devices during school hours hinder academic engagement, increase safety risks, and present challenges to consistent enforcement of school policy. Wall-mountable cell phone lockers provide an equitable, scalable, and secure storage solution that minimizes these concerns, promotes student focus, and supports safer, more productive school climates.
Details: The selected vendor will supply, deliver, and install durable, tamper-resistant wall-mounted cell phone lockers at all middle schools. These lockers will feature individual locking mechanisms (e.g., combination, keypad) and offer 40-60 compartments per unit. The project includes school-specific site assessments, professional installation, administrator/staff training, warranty coverage, and technical support.
Installation will prioritize entry points and high-traffic areas to ensure ease of use, visibility, and compliance with ADA and fire code regulations. The lockers support consistent enforcement of district policy, reduce device-related behavioral incidents, and allow staff to focus on instruction and student engagement.
Financial impact: The Personal Electronic Device Locker Installation Services will be funded through the general funds operating budget of the Office of the Superintendent, Charge Code: (to be provided).
The cost not to exceed $1,615,215.31.
Contact: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award– RFP #25-611
RICOH USA
Personal Electronic Device Locker Installation Services
Scope
Contract award to Ricoh USA to provide the installation of wall-mountable
cell phone lockers throughout DeKalb County School District middle schools.
The contract is Not to Exceed $1,615,215.31.
Contract Term
Per the solicitation documents, the contract terms are as follows:
• The Contract is an initial one (1) year agreement with services beginning
upon Board approval through the tentative installation date of December
2025.
Solicitation Process
On June 12, 2025, the Purchasing Department issued Solicitation RFP 25-611,
Personal Electronic Device Locker Installation Services via IonWave.
It was also posted in the Champion Newspaper on June 12, 2025, and June
19, 2025. Electronic notifications were sent to 19 vendors from the DCSD
vendor Bid List, 967 vendors through the State of Georgia Procurement
Registry, and 424 vendors through IonWave.
Five (5) proposals were evaluated by a selection committee and four (4) were
deemed responsive to the requirements of the solicitation.
Award Process
Based on the scoring and evaluation, Ricoh USA was selected as the most
responsive and responsible bidder.
This agenda item seeks the Board of Education approval for the initial year 1
contract for (RFP 25-611) for purchase and installation of wall-mountable cell
phone lockers across all DeKalb County School District Middle Schools in
support of the district-wide Disconnect to Reconnect initiative to Ricoh USA
from Board Approval, through the tentative installation date of December
2025.