Agenda Item
viii. Contract ~ Renewal ~ Cooperative Agreement ~ Sole Source ~ General Service Administration (GSA) Contract No. 47QTCA21D0098~ Rauland-Borg Corporation with Southwestern Communications, Inc. (SWC) as a Sole Source Distributor ~ Parts, Installation, and Repair of Equipment, Instrumentation and Controls Renewal #4 of 4 (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of a cooperative agreement with General Service Administration (GSA) Contract 47QTCA21D0098; and Southwestern Communications, Inc., through Rauland-Borg Corporation, as sole source authorized distributor for the supply, installation, service, and maintenance of communications equipment, replacements, and upgrades districtwide in the amount not to exceed $500,000.00 through May 2026. This is the fourth and final (#4 of 4) renewal option.
Why: Southwestern Communications, Inc., through Rauland-Borg Corporation, as sole authorized distributor for communications equipment and replacements district-wide, will allow DeKalb County School District (“DCSD”) to upgrade TCU Intercom Systems district-wide.
Details: Southwestern Communications, Inc., through Rauland-Borg Corporation, its sole source distributor, will provide installation and repair of all intercom systems district-wide. The scope of work includes installation, repairs, and replacements for TCU Intercoms, digital clocks, message boards and speakers. Locations include theaters, gymnasiums, cafeterias, and media centers.
The scope of this contract includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Supplemental Agreement (Exhibit A).
Approval and use of Rauland-Borg Corporation as vendor is pursuant to Board Policy DJE III(d)3b, Exceptions to Competitive Selection - Sole Source and Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing."
Cooperative Purchasing allows the Administrator of General Services to provide states and localities access to certain items offered through the General Services Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT), and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs).
Financial impact: The contract amount for these services, not to exceed $500,000, will be allocated from the General Fund Budget, Deferred Maintenance 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Cooperative Agreement - Contract Renewal
– GSA Contract No. 47QTCA21D0098
Southwestern Communication, Inc. – Rauland-Borg Corporation
Telecommunications Equipment Parts, Installation, & Services
Contract Renewal # 4 of 4
Scope:
Cooperative Contract – Renewal- GSA Contract #47QTCA21D0098 -Southwestern
Communications, Inc. – Rauland-Borg Corporation – Sole Source Distributor -
Parts, Installation, and Repair of Equipment, Instrumentation and
Controls services in support of Dekalb County School telecommunications
requirements. The contract is Not to Exceed $500,000.
Additional Information regarding the Scope of Work can be found in the following
documents:
• Supplemental Agreement
• Exhibit A to Supplemental Agreement
Contract Term:
Per the Supplemental Agreement the contract terms are as follows:
• The Contract is an initial one (1) year contract with four (4), one (1) year
renewal options.
o This the fourth and final (#4 of 4) one (1) year optional
renewals, expiring May 2026
Solicitation/Award Process
In accordance with Board Policy DJE (Purchasing) III(d)3b, Exceptions to Competitive
Selection, exceptions to competitive selection are allowed when the purchase is made
through contracts formally solicited and obtained by the State of Georgia, the Federal
Government, or some other government agency. The installation or upgrade of the
TCU Intercom Systems will be procured under the GSA Contract No.
47QTCA21D0098.
Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property
and Administrative Services Act to allow for "Cooperative Purchasing." Cooperative
Purchasing allows for the Administrator of General Services to provide states and
localities access to certain items offered through the General Services
Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT),
and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT
Special Item Numbers (SINs).