Agenda Item
vi. Contract Renewal ~ ITB 21-752-020 ~ HVAC Water Treatment Services ~ Superior Water Services, Inc.~ Contract Renewal #4 of 4 (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 21-752-020 for HVAC Water Treatment Services to Superior Water Services, Inc. for an amount not to exceed $200,000. This is the fourth and final (#4 of 4), one (1) year renewal option, through September 23, 2026.
Why: This approval request is for contract renewal to Superior Water Services, Inc. and supports district-wide water treatment services to ensure the longevity and efficiency of HVAC systems across all DCSD facilities.
Details: On August 9, 2021, the Board approved the contract award of ITB 21-752-020 to Superior Water Services, Inc. in the amount not to exceed $200,000.
Renewal of the contract allows DCSD to maintain its HVAC infrastructure efficiently and cost-effectively. Regular water treatment service reduces scaling, corrosion, and biological growth in HVAC systems, directly supporting system longevity and operational efficiency. The vendor has demonstrated consistent quality, responsiveness, and cost-effectiveness throughout the term of the contract. The scope of services includes HVAC water treatment support across all district buildings and facilities. Services will be provided under the existing contract fee structure and terms. This is the fourth and final (#4 of 4) renewal option.
Financial impact: The cost of these services in an amount not-to-exceed $200,000 will be allocated from the General Fund Budget - Hazmat/Abatement: Cost Code 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/14/2025_________ Due Date: __8/21/2025______ (Allow 3 to 5 business days)
Background information/ Contract~ Renewal ~ ITB 21-752-020 ~ HVAC Water Treatment
Services ~ Superior Water Services, Inc.~ Contract Renewal #4 of 4 ~ Not-to-Exceed
Amount: $200,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________