Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract #2023.003937 ~ Clean Harbors Environmental Services, Inc. ~ Hazardous and Medical Waste Disposal (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services for the disposal of hazardous waste (hazmat) in the amount not-to-exceed (Not to exceed $2,000,000).
Why: Approval of the use of the Cooperative Agreement with Clean Harbors Environmental Services through the OMNIA Partners contract will provide the necessary services to support the District’s hazmat disposal requirements. By utilizing this agreement, DeKalb County School District (‘DCSD’) will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to utilize the OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services to support the district’s hazardous materials (Hazmat) disposal needs. This contract offers a comprehensive solution that ensures the safe, compliant, and efficient removal of hazardous waste in accordance with local, state, and federal regulations.
Leveraging this cooperative agreement provides several key benefits to the DeKalb County School District:
Cost Efficiency: The contract includes pre-negotiated, fixed pricing that reflects volume-based discounts and market-competitive rates, allowing the district to realize immediate cost savings without the need for a time-consuming, duplicative procurement process.
Regulatory Compliance: Vendors selected through OMNIA contracts are vetted to ensure they meet stringent regulatory requirements for hazardous waste handling, transportation, and disposal, thereby reducing the district’s liability and ensuring full environmental compliance.
Operational Readiness: Utilizing this contract allows the Facilities and Maintenance Department to respond promptly to disposal needs across the district, minimizing interruptions to instructional and operational activities.
Administrative Efficiency: The cooperative nature of the OMNIA contract streamlines procurement and administrative processes, enabling staff to focus on core operational priorities while maintaining full procurement integrity.
The contract between OMNIA Partners and Clean Harbors Environmental Services is an initial five (5) year agreement from December 1, 2023, through December 1, 2028, with five (5), one (1) year optional renewals through December 1, 2033.
Per Article 2 of the Clean Harbors Environmental Services Contract between DeKalb County School District and Clean Harbors, it is effective for one (1) year with one (1) year renewal periods and a termination notice of 30 days. The Agreement is effective from the final execution date by the last party, through June 30, 2026.
Financial impact: The budget for hazmat services will be allocated from General Fund charge not to exceed $2,000,000.
GL Code: 100.2600.530000.00011.7520.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
HAZARDOUS AND MEDICAL WASTE
Executive Summary
Lead Agency: University of California Solicitation: 003101_MAR2023
RFP Issued: April 7, 2023 Pre-Proposal Date: April 19, 2023
Response Due Date: May 12, 2023 Proposals Received: # 4
Awarded to: Clean Harbors Environmental Services, Inc.
The University of California issued RFP 003101_MAR2023 on April 7, 2023, to establish a national cooperative
contract for UC Systemwide Hazardous and Medical Waste.
The solicitation included cooperative purchasing language in Section 1.2 OMNIA Partners – National Program:
“The University of California, as the Principal Procurement Agency, defined in Exhibit A, has partnered with OMNIA
Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement”
in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally,
including state and local governmental entities, public and private primary, secondary and higher education
entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’
cooperative purchasing program. The UC is acting as the contracting agency for any other Public Agency that elects
to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their
registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such
Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a
Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto as Exhibit C, or
as otherwise agreed to. Exhibit A contains additional information about OMNIA Partners and the cooperative
purchasing program.”
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• University of California website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino County Sun, CA
• Honolulu Star-Advertiser, HI
• The Herald-News – Will County (IL)
• The Advocate – New Orleans, LA
• The New Jersey Herald, NJ
• Albany Times Union, NY
Version June 28, 2023
• Daily Journal of Commerce, OR
• The State, SC
• Deseret News, UT
• Richmond Times-Dispatch, VA
• Seattle Daily Journal of Commerce, WA
• Houston Community Newspapers, TX
• Helena Independent Record, MT
• Las Vegas Review-Journal and/or Las Vegas Sun
• Kennebec Journal/Morning Sentinel, ME
On May 12, 2023 proposals were received from the following offerors:
• Clean Harbors Environmental Services, Inc.
• Daniels Health
• Environmental Logistics Inc
• Stericycle Inc
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter into negotiations with Clean Harbors Environmental Services and proceeding
with contract award upon successful completion of negotiations.
The University of California, OMNIA Partners and Clean Harbors Environmental Services successfully negotiated
a contract, and the University of California executed the agreement with a contract effective date of December
1, 2023.
Contract includes: Supplier provided federal funds certifications which are available on the OMNIA Partners
website for review.
Value Add: Online Services, Waste Tracking
Term:
Initial five (5)-year agreement from December 1, 2023 through December 1, 2028 with the option to
renew for five (5) additional one-year periods through December 1, 2033.
Pricing/Discount: Tiered pricing, and percent off Commercial Price List for Safety-Kleen.
Version June 28, 2023