Agenda Item
vi. Contract Renewal ~ ITB 21-752-020 ~ HVAC Water Treatment Services ~ Superior Water Services, Inc.~ Contract Renewal #4 of 4 (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 21-752-020 for HVAC Water Treatment Services to Superior Water Services, Inc. for an amount not to exceed $200,000. This is the fourth and final (#4 of 4), one (1) year renewal option, through September 23, 2026.
Why: This approval request is for contract renewal to Superior Water Services, Inc. and supports district-wide water treatment services to ensure the longevity and efficiency of HVAC systems across all DCSD facilities.
Details: On August 9, 2021, the Board approved the contract award of ITB 21-752-020 to Superior Water Services, Inc. in the amount not to exceed $200,000.
Renewal of the contract allows DCSD to maintain its HVAC infrastructure efficiently and cost-effectively. Regular water treatment service reduces scaling, corrosion, and biological growth in HVAC systems, directly supporting system longevity and operational efficiency. The vendor has demonstrated consistent quality, responsiveness, and cost-effectiveness throughout the term of the contract. The scope of services includes HVAC water treatment support across all district buildings and facilities. Services will be provided under the existing contract fee structure and terms. This is the fourth and final (#4 of 4) renewal option.
Financial impact: The cost of these services in an amount not-to-exceed $200,000 will be allocated from the General Fund Budget - Hazmat/Abatement: Cost Code 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 08/11/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Amber Allison
NAME:
McGowan Insurance Group PHONE (317) 464-5000 FAX (317) 464-5001
(A/C, No, Ext): (A/C, No):
355 Indiana Avenue E-MAIL ambera@mcgowaninsgrp.com
ADDRESS:
Suite 200 INSURER(S) AFFORDING COVERAGE NAIC #
Indianapolis IN 46204 INSURER A : Nautilus Insurance Company 17370
INSURED INSURER B : FCCI Insurance Company 10178
Bencon Enterprises Inc, DBA: Superior Water Services INSURER C :
834 Atlanta Rd SE INSURER D :
INSURER E :
Marietta GA 30060 INSURER F :
COVERAGES CERTIFICATE NUMBER: 25-26 Mater REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED 100,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
Pollution Liability $1M/$3M MED EXP (Any one person) $ 10,000
A Professional Liability $1M/$3M GSP2047352-10 06/20/2025 06/20/2026 PERSONAL & ADV INJURY $ 1,500,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
PRO- 3,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: Employee Benefits $ 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
B OWNED SCHEDULED CA 10010271 06/20/2025 06/20/2026 BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 5,000,000
A EXCESS LIAB CLAIMS-MADE FFX2047353-10 06/20/2025 06/20/2026 AGGREGATE $ 5,000,000
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
B OFFICER/MEMBER EXCLUDED? N/A WCO 100102172 06/20/2025 06/20/2026
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: ITB 21-752-020 HVAC Water Treatment Services. The following applies when required by written contract or agreement: General Liability Additional
Insured including Ongoing Operations , Additional Insured Completed Operations, Primary and Non-Contributory, Waiver of Subrogation; Automobile
Liability Additional Insured, Primary & Non-Contributory, Waiver of Subrogation; Workers Compensation Waiver of Subrogation; Excess Liability follows form
of General Liability, Auto Liability, and
Employers Liability.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District and The Dekalb County Board ACCORDANCE WITH THE POLICY PROVISIONS.
of Education
AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Blvd
Stone Mountain GA 30083
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