Agenda Item
viii. Contract ~ Renewal ~ Cooperative Agreement ~ Sole Source ~ General Service Administration (GSA) Contract No. 47QTCA21D0098~ Rauland-Borg Corporation with Southwestern Communications, Inc. (SWC) as a Sole Source Distributor ~ Parts, Installation, and Repair of Equipment, Instrumentation and Controls Renewal #4 of 4 (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of a cooperative agreement with General Service Administration (GSA) Contract 47QTCA21D0098; and Southwestern Communications, Inc., through Rauland-Borg Corporation, as sole source authorized distributor for the supply, installation, service, and maintenance of communications equipment, replacements, and upgrades districtwide in the amount not to exceed $500,000.00 through May 2026. This is the fourth and final (#4 of 4) renewal option.
Why: Southwestern Communications, Inc., through Rauland-Borg Corporation, as sole authorized distributor for communications equipment and replacements district-wide, will allow DeKalb County School District (“DCSD”) to upgrade TCU Intercom Systems district-wide.
Details: Southwestern Communications, Inc., through Rauland-Borg Corporation, its sole source distributor, will provide installation and repair of all intercom systems district-wide. The scope of work includes installation, repairs, and replacements for TCU Intercoms, digital clocks, message boards and speakers. Locations include theaters, gymnasiums, cafeterias, and media centers.
The scope of this contract includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Supplemental Agreement (Exhibit A).
Approval and use of Rauland-Borg Corporation as vendor is pursuant to Board Policy DJE III(d)3b, Exceptions to Competitive Selection - Sole Source and Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing."
Cooperative Purchasing allows the Administrator of General Services to provide states and localities access to certain items offered through the General Services Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT), and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs).
Financial impact: The contract amount for these services, not to exceed $500,000, will be allocated from the General Fund Budget, Deferred Maintenance 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs